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HomeMy WebLinkAboutMinutes_GVPID_08.25.2009GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT#1 ( Board of Director's meeting Tuesday, August 25, 2009 371 Village Commons Blvd. Georgetown, Texas 78633 BOARD OF DIRECTOR'S PRESENT Cheryl Welch, President (M) William Wolf (M) Chance Leigh (M) Richard Nesbit (A) Kenny Adair (M) Tom McKitrick (M) Mike Rains (M) Bill Innis (A) BOARD OF DIRECTOR'S ABSENT None MINUTES 1. Call to order: The meeting was called to order at 6:00 pm. 2. Financial A. The Board of Director's considered the proposed budget for submission to the Georgetown City Council. After discussion regarding how the figures were obtained and whether the Board should designate funds for a reserve, the Board acted as follows: A motion was made to approve the budget for submission as presented. Motion—Tom McKitrick Second —William Wolf Ayes — 6 Nays — 0 Motion approved. U B. The Board of Director's reviewed the current assessment rate of $0.20 i per $1,000 for the coming tax year for consideration and action. This action is required annually by the Board of Director's. A motion was made to approve the levying of an assessment rate of $0.20 for the tax year 2009 for the Georgetown Village Public Improvement District #1. Motion —Tom McKitrick Second — William Wolf Ayes — 6 Nays — 0 Motion approved. C. A recap of approved expenditures was provided to Board members. 3. Consideration and possible action to approve the minutes of the Georgetown Village Public Improvement District Meeting held on August 4, 2009. A motion was made to approve the minutes as presented. Motion —William Wolf Second — Kenny Adair Ayes — 6 Nays — 0 Motion approved. 4. Consideration and possible action to approve the selection of a new Board member from the existing alternates as the result of the resignation of the Secretary. Discussion was held regarding the status of each member and the date of his/her appointment to the Board. A motion was made to follow past practice and appoint the most senior alternate, based on date of appointment to the Board, to the vacant position, without construing the function of Secretary upon the appointee. It was determined that Richard Nesbit was the most senior alternate. Motion—Tom McKitrick Second — William Wolf Ayes — 6 Nays — 0 Motion approved. 5. Consideration and possible approval of action to select a new Board Secretary. This item was table pending recruitment of additional Board members. 6. Consideration and possible action to approve the filling of the vacant PID Board positions of Vice President & Treasurer. Discussion was held regarding who was eligible to hold these positions. Only two existing Board members met the criteria for having been on the Board for a year, therefore, with the Board's concurrence, Mr. Wolf and Mr. McKitrick provided guidance as to which position they would assume. It was also noted that Ms. Welch had been on the PID Board for two years, one of them as President. It was noted that Ms. Welch should continue on as President at this time. A motion was made to appoint Mr. Wolf to the position of Vice President, and Mr. McKitrick to the position of Treasurer. Motion —William Wolf Second—Tom McKitrick Ayes — 6 Nays — 0 Motion approved. 7. Consideration and possible approval of action to solicit PID homeowners for consideration to become a PID Board member. Discussion was held regarding the two vacant alternate positions and the assignment of duties of Secretary to either a Board member or a non -board member who might be interested in providing that service. It was determined that the application used in the past would be modified to address the above and that Tom, William, Richard and Chance would coordinate the delivery to each homeowner. The response date to the Board was set as October 1 for consideration by the Board at its next meeting to be held October 13, 2009. 8. Consideration and possible approval of funds to commence the maintenance/repair of the fence line along Shell Road, repair of the gazebo, and other general maintenance as determined appropriate. Discussion was held regarding homeowner responsibilities, maintaining i community standards and expectations. This item has been under consideration for many months. While the Board members personally believe that homeowners should take personal responsibility in maintaining property fences that border common areas, they recognize that it is for the good of the community to utilize PID resources to ensure that our community represents itself well and will assist homeowners in maintaining property values as a whole. It was also brought to the attention of the Board of one resident's concern regarding the fact that only one gazebo exists, located on Westbury, and that residents across Shell Road do not have one. It was noted that the developers and planners determined the location of not only the gazebo, but the parks, etc., not the Georgetown Village PID. However, the PID is responsible for the maintenance of such items as they are part of the Georgetown Village common areas, therefore, funds are required to maintain them. Estimated cost is approximately $10,000. A motion was made to approve the expenditure of funds to repair the fence line along Shell Road, the gazebo and other areas as identified in the scope of work. Motion — Mike Rains Second — Kenny Adair Ayes — 5 Nays —1 Motion approved. 9. Status of Section 6 It was noted for the record that no new information was available regarding this matter. Green Builders will report on this item upon receipt of additional information from their legal representatives. 10. Georgetown Village PID Governing Rules It was noted for the record that the requested changes to rules were presented in a first reading to the Georgetown City Council on August 4, 2009. The recommended changes were unanimously approved by the City Council, however, the requested changes must be presented for a second reading and approval prior to becoming effective. 11. New/Other Business It was noted that David Dees, an alternate member of the Board, tendered his resignation for personal reasons. 12. Opportunity for resident(s) to address the PID Board. No residents presented themselves to the Board. 13. Adjourn A motion was made to adjourn the meeting at 7:08 pm Motion —Tom McKitrick Second — Mike Rains Ayes — 6 Nays Motion approved. L`y' 1r/ / Z Zr�Y��h /0-/-f �y Cheryl Welch, President Date Georgetown Village PID