HomeMy WebLinkAboutMinutes_GVPID_01.13.2009Georgetown Village Public Improvement District #1
Board of Director's Meeting
Tuesday January 13, 200$'
371 Village Commons Blvd.
Georgetown, Texas 78633
Board of Director's Present
Cheryl Welch, President (M)
Grace Pyka (M)
Kenny Adair (MI)
Mike Rains (M)
Tom McKitrick (A)
William Wolf (A) -representing absent board member
Board of Directors Absent
Chance Leigh (M)
Todd Manning (A)
Minutes
1. Call to Order:
The meeting was called to order at 6:01 pm.
\ 2. Financial Report:
Financial Statement given by Lorie Lankford, Accounting Supervisor City of Georgetown. (A copy
is attached to the minutes).
3. Approval of meeting minutes- December 8, 2008:
A motion was made to approve the minutes as presented for the above date.
Motion: Cheryl Welch
Second: Kenny Adair
Ayes — 5
Nays — 0
Motion passed five (5) to zero (0) at 6:12pm
4. Update on Status of New Sections and City Acceptance into PID:
Chance is currently attending the Georgetown City Council meeting to gain acceptance for
Section 9. Section 6 will be addressed with the city at a later date.
5. Update of Governing Rules Submitted for Review of Recommended Changes
Cheryl Welch has drafted proposed changes to the Governing Rules and submitted those to the
Green Builder attorney for further review. The changes will then be presented to the Georgetown
City Council. Cheryl's notes are coded in yellow (delete), blue (change), and red (Shell Ranch
Development Board). Questions and concerns noted by the group included changing the meeting
times, possibly asking our City Council member to sit in on our meeting, and finding out how to
address parts of the Governing Rules that mention the Shell Ranch Development Board. Tom
McKitrick also offered suggestions for changes, many of which were addressed by Cheryl, but
also to consider Article I Sec. 1.03 on the topic of alleyway maintenance.
6. Review of Findings of Conditions of Alleyways:
Kenny reports that it will cost $1.001foot to repair cracks, and there are approximately 1000 feet of
cracks. This could serve as preventative maintenance, meaning that a total repair would not be
needed for five more years possibly. The overall condition of the alleys is excellent.
7. Status Report Regarding Park Benches:
Bedford Park benches and trash cans required an extra $500 from the PID account for repair.
Questions that were raised included why this was not paid for by Green Builders, since they were
to pay any cost above $5000, and who ultimately is responsible for Bedford Park- City or PID?
When Chance returns at the next meeting he will have a final update.
8. Review of Applications for New Board Members:
The motion has been made to make the following changes:
Nominate Tom McKitrick to the Board as a full member
Nominate William Wolf to the Board as a full member
Nominate William Innis to the Board as an alternate
Nominate Richard Nesbit to the Board as an alternate
Nominate David Dees to the Boar as an alternate
And to discuss the appointment to Board offices next month.
Motion: Mike Rains
Second: Kenny Adair
Ayes = 5
Nays — 0
Motion passed five (5) to zero (0) at 7:00pm.
9. Presentation of Proposed Meetings for the 2009 Calendar Year:
The motion has been made to accept the proposed calendar with the knowledge that changes to
meeting times and dates can be made in accordance with the Governing Rules.
Motion: Cheryl Welch
Second: Kenny Adair
Motion passed five (5) to zero (0) at 7:10pm.
10 -New Business:
Crepe Myrtles not being trimmed in alleyways- possibly point out to Alliance.
More contact may be necessary with Alliance to ensure that they are properly enforcing codes.
Attendance will now be kept on an attendance tally sheet.
11. Opportunity for residents) to address the Board.
No residents presented themselves to the Board
12.Adjourn:
A motion was made to adjourn the meeting at 7:35 pm.
Motion: Mike Rains
Second: Kenny Adair
Ayes — 5
Nays — 0
Motion passed five (5) to zero (0) at 7:35 pm.
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CHERY ELCH, President YATE
Georgetown Village PID