HomeMy WebLinkAboutMinutes_GVPID_11.12.2008Georgetown Village Public Improvement District #1
Board of Director's Meeting
Wednesday, November 12, 2008
371 Village Commons Blvd.
Georgetown, Texas 78633
Board of Directors Present
Cheryl Welch, President (M)
Chance Leigh (M)
Grace Pyka (M)
Mike Rains (M)
William Wolf (A) -representing absent board member
Board of Director's Absent
Kenny Adair (M)
Tom McKitrick (A)
Todd Manning (A)
Wayne Turner (M)
Minutes
1. Call to Order: The meeting was called to order at 6:34 pm.
2. Financial Report: Financial Statement provided by Lorie Lankford, Accounting
Supervisor City of Georgetown. (A copy is attached to the minutes).
3. Approval of meeting minutes- October 22, 2008:
A motion was made to approve the minutes as presented for the above date.
Mike Rains — Motion
Chance Leigh — Second
Ayes — 5
Nays — 0
Motion passed four (5) to zero (0) at 6:37pm
4. Review of documents forwarded via email:
a. Governing Rules of Georgetown Village Public Improvement District No. 1
b. Master Declaration and Covenants, Conditions & Restrictions for Georgetown
Village
c. Design Guidelines for New Improvement Construction
d. By-laws of Georgetown Village HOA- Sec. 9
e. Email from Sandra Lee, City of Georgetown Secretary
Confirmation of receiving documents via email at 6:44 pm.
5. Review of Governing Rules for recommended changes, including meeting times,
period of time on PID before being eligible to hold office, etc:
All members should review the Governing Rules for recommended changes before the
December meeting and be prepared to make any recommendations for changes. Specific
Sections that need to be reviewed are: Article 11, Paragraph 2.03 Recommendation and
Appointment of Board Members; Paragraph 2.05 Filling of Vacancies; Paragraph 2.07
Regular Meetings; Paragraph 2.09 A Quorum of Members to consider including language
consistent with paragraph 2.02; and Paragraph 3.02 Selection of Nominating Committee
Members to consider using the phrase "shall use its best efforts" in paragraph 2.02 and
2.03.
A motion was made to review the Governing Rules with the goal of revision.
Mike Rains — Motion
Chance Leigh — Second
Ayes — 5
Nays — 0
Motion passed four (5) to zero (0) at 6:53pm
6. Review of two PID applications for consideration for selection to the PID: Applications
were reviewed, but since the opening available is for an officer, none of the applicants
or current members are eligible at this time.
A motion was made to wait to extend membership to any applicant until Governing Rules
are changed.
Mike Rains — Motion
Chance Leigh — Second
Ayes — 5
Nays — 0
Motion passed four (5) to zero (0) at 7:03pm
7. Review of SunTerra document for possible action: The contract provided will be sent
to the City of Georgetown for review.
8. Discussion regarding park benches, corrective action required and authorization to
PID president for expenditure of funds:
A motion was made to authorize the PID President, Cheryl Welch, to distribute funds for
the execution of the park bench height repairs on behalf of the PID Board Members. The
amount will not exceed $5000, and any amount above $5000 will be paid by Green
Builders.
William Wolf — Motion
Chance Leigh — Second
Ayes — 5
Nays — 0
Motion passed four (5) to zero (0) at 7:15pm
9. Discussion regarding the maintenance of alley ways: An assessment of alley ways is
needed to decide on what further action is appropriate for the maintenance and repairs
of alley ways. William Wolf will lead a committee to determine the current condition of
all alley ways in Georgetown Village. Funding possibilities will be discussed at future
meetings. Options may be to set aside funds each year for ongoing maintenance, or
approach the City of Georgetown for this need.
10. New Business: William Wolf presented the issue of distribution of PID Governing
Rules, and other documents to all homeowners.
11. Opportunity for resident(s) to address the Board.
No residents presented themselves to the Board
12. Adjourn:
A motion was made to adjourn the meeting at 7:36 pm.
William Wolf — Motion
Chance Leigh — Second
Ayes — 5
Nays — 0
Motion passed four (5) to zero (0) at 7:36 pm.
CHERYL WELCH, President DATE
Georgetown Village PID