HomeMy WebLinkAboutMinutes_GVPID_10.22.2008Georgetown Village Public Improvement District #1
Board of Director's Meeting
Wednesday, October 22, 2008
371 Village Commons Blvd.
Georgetown, Texas 78633
Board of Director's Present
Cheryl Welch, President (M)
Chance Leigh (M)
Tom McKitrick (A)
Todd Manning (A)
Grace Pyka (M)
Mike Rains (M)
Wayne Turner (M)
William Wolf (A)
Board of Director's Absent
Kenny Adair (M)
MINUTES
Call to Order.
The meeting was called to order at 5:07 pm.
2. Welcome and introduction of new board members and alternates.
A. New board members {M} and alternates {A} were acknowledged as
follows:
Members
Grace Pyka — Georgetown Village Resident
Mike Rains — Georgetown Village Resident
Wayne Turner — Georgetown Village Resident
Kenny Adair - Job Leader, Georgetown Village, Green Builders, Inc
Chance Leigh, Project Manager, Green Builders, Inc.
Alternates
Tom McKitrick — Georgetown Village Resident
Todd Manning — Georgetown Village Resident
William Wolf — Georgetown Village Resident
Georgetown Village PID
Minutes of October 22, 2008
B. It was noted for the record that Reagon Seaver resigned from her position of
President, effective October 22, 2008. Cheryl Welch assumed the role of President of
the Georgetown Village PID.
3. Approval of minutes for the meetings of September 29, 2008 and October 8,
2008.
A motion was made to approve the minutes as presented for the above dates.
Mike Rains — Motion
Chance Leigh — Second
Ayes — 5
Nays — 0
Motion passed four (5) to zero (0).
4. Selection of new PID secretary.
Grace Pyka volunteered to be the PID secretary. Her duties will begin at the next
scheduled Georgetown Village PID meeting.
5. Financial Report by Lorie Lankford, Accounting Supervisor City of Georgetown.
Ms. Lankford provided a financial update on the status of funds available to the
Georgetown Village PID for maintenance and upkeep for the 2009 Fiscal Year. (A copy
is attached to the minutes.)
6. Discussion and possible action to form a sub -committee to recommend the way
to proceed with the city's bid process for a new landscape contract as voted on at the
October 8t' meeting. And to amend the charge to the subcommittee to investigate fully
the best ways to insure good quality landscape maintenance of the expanding
Georgetown Village common areas within the city's rules for the PID. This may or may
not include putting the landscape contract out for bids depending on the subcommittee's
recommendations after thorough investigation.
.After a discussion regarding the history of the Georgetown Village PID landscape
contract a motion was made to establish a subcommittee with the above cited charge,
comprised of the following individuals: Wayne Turner, William Wolf, Tom McKitrick and
Tom Manning. They are to present their recommendations to the full board for
consideration as soon as possible.
Wayne Turner — Motion
Chance Leigh — Second
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Georgetown Village PID
Minutes of October 22, 2008
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Ayes — 5
Nays — 0
Motion passed four (5) to zero (0)-
7. New Business
The following topics were covered in very general terms.
A. Ethics of and liability as a Board Member of the Georgetown Village PID.
B. Governing Guidelines of the PID, as well as the CCR. New members
were advised to review the documents. Copies will be provided to each member.
C. The role of Alliance Management Company.
D. Brief discussion regarding meeting times. The City of Georgetown
Secretary will be contacted to see what the PID Board must do to modify the meeting
times specified in the Governing Guidelines. An e-mail will be sent to all Board
members for their input regarding proposed meeting times, days of the months, etc.
E. Copies of the existing landscape contract and other documents related to
PID landscaping will be provided to the members of the subcommittee.
8. Opportunity for resident(s) to address the Board.
No residents presented themselves to the Board.
9. Adjourn
A motion was made to adjourn the meeting at 6:25 pm.
Mike Rains — Motion
Chance Leigh — Second
Ayes — 5
Nays — 0
Motion passed four (5) to zero (0).
CHERYL WELCH, President
Georgetown Village PID
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DATE
Georgetown Village PID
Minutes of October 22, 2008