HomeMy WebLinkAboutMinutes_GVPID_05.12.2008GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1
BOARD OF DIRECTORS MEETING
DATE: MONDAY, MAY 12, 2008 @ 5:00 PM
371 VILLAGE COMMONS BLVD.
GEORGETOWN, TEXAS 78633
BOARD OF DIRECTORS PRESENT
BRIAN ORTEGO
MARK DAVIS
MARK GRAM
BRADJOHNSON
REAGON SEAVER
MAURICE ROBERSON
CHERYL WELCH
BOARD OF DIRECTORS ABSENT
JOSEPH AUBIN
DAVID GOODRUM
GUESTS
CHANCE LEE, GREEN BUILDERS
CHRIS DAVIS, GEORGETOWN VILLAGE RESIDENT
RICK O'DONNELL, GEORGETOWN VILLAGE RESIDENT
1. CALL MEETING TO ORDER. `
The meeting was called to order at 5:03 pm.
2. CONSIDERATION AND POSSIBLE ACTION TO APPROVE MINUTES OF
FEBRUARY 11, 2008 MEETING
A motion was made to approve the minutes as read:
Reagon Seaver — Motion — Ayes - 7
Brad Johnson — Second — Nays — 0
Motion passes Seven (7) — Zero (0)
3. GEORGETOWN VILLIAGE PUBLIC IMPROVEMENT DISTRICT #1 —
ORDINANCE
A. It was noted that Sections 6 and 8 of Georgetown Village were not included in
the Georgetown Village Public Improvement District #1.
A resolution was passed to include Sections 6 and 8 in the Georgetown Village
Public Improvement District #1 in accordance with Platt identifying boundaries.
Green Builders will file appropriate paper work with City of Georgetown.
4. UPDATE AND DISCUSSION OF PREVIOUSLY APPROVED LANDSCAPE AND
MAINTENANCE ITEMS
A. It was noted that the previously approved Kiosks for dissemination of
information by Green Builders had been purchase and will be located as follows:
1 — To be located by the Gazebo on Westbury Lane
Georgetown Village PID
Minutes of 5/12/08 Meeting
I — To be located in Madrid Park by the mailbox area
B. The matters pertaining to the maintenance of the alleyway and the repair of the
Gazebo on Westbury Lane.
C. The matter pertaining to painting sign poles, replacing missing signs, designating
cross walks was discussed. Rather than carving this matter over, the following
motions were made:
(1) A motion was made to authorize the Georgetown Village PID President to
work with Green Builders to have unpainted poles painted and missing signs
replaced not to exceed $1500.00.
Reagon Seaver — Motion — Ayes — 7
Mark Gram — Second — Nays — 0
Motion passes Seven (7) - Zero (0)
(2) A motion was made to authorize the Georgetown Village PID President to
work with Green Builders to paint and purchase appropriate signage for
the cross walk in the alley way to Village Park (between residents 223 &
225) not to exceed $600.00.
Mark Davis — Motion — Ayes — 7
Mark Gram — Second — Nays — 0
Motion passes Seven (7) - Zero (0)
% Items A, B, and C are closed.
l J D. Tabled for a special meeting to be held prior to August 2008 was a follow-up to
the November 19, 2007 agenda item and minutes directing the landscape
upgrading of the parks on a predetermined schedule to include park
improvements such as, but not all inclusive, replacement of park benches
including the bench pads, replacement/repair of irrigation systems and
renovation of pedestrian walkway easement sidewalks.
5. DISCUSSION AND POSSIBLE ACTION ON NEW LANDSCAPE AND
MAINTENANCE ITEMS
A. The PID has requested additional information from the landscaper regarding the
cost to upgrade the parks to a minimum established standard. Upon receipt, a
special meeting will be held to consider appropriate action.
6. UPDATE AND DISCSION OF CURRENT YEARS BUDGET AND EXPENSES
YTD, AND CURRENT LANDSCAPE CONTRACT.
A. The PID requested that the following information be obtained from the City of
Georgetown prior to any action being taken regarding the expenditure of funds
for additional landscaping or maintenance:
Specifically, the Georgetown Village PID President is to contact the City of
Georgetown to request information regarding the breakdown of budget items for
the PID to review. The PID members would like this information to be obtained in
Fiscal Year quarters if at all possible. The PID does not have this information
available to it at this time.
Georgetown Village PID
Minutes of 5/12/08 Meeting
lB. The PID also requested a copy of the current landscape contract in order to
clarify obligations of the contractor.
7. RESIDENTS WISHING TO ADDRESS THE BOARD
A. Two Georgetown Village residents presented their concerns regarding the
condition of Chestnut Park. Specifically, a developer used the park as a
thoroughfare during the construction of new homes; and afterward made no
attempt to restore the park in spite of this being brought to his attention. In
addition, they noted, via pictures submitted to the Board, that the overall
maintenance of the park has not been on the same par as other parks in the
Village and asked that this matter be addressed. It was noted that the park
had either been seeded along with the other parks over the winter and the
seed did not take, or that it had not been seeded at all. The homeowners
should not have to pay for this failure.
Mr. Chance Leigh of Green Builders noted for the Board that he was aware of the
condition of Chestnut Park and that Green Builders had officially notified the
developer of their responsibility to reestablish the park, at a minimum, to the
condition it had been in prior to it being used as a construction thoroughfare.
Green Builders will assure that Chestnut Park is brought up to the standard being
established for all parks overseen by the Georgetown Village Public Improvement
District #1
8. ADJOURN
i A motion was made to adjourn at 7:24pm.
t Mark Davis — Motion —Ayes 7
Brad Johnson — Second — Nays 0
Motion passes Seven (7) — Zero (0)
Date:
BRIAN ORTEGO, PRESIDENT
GEORGETOWN VILLAGE PID
Georgetown Village PID
Minutes of 5/12/08 Meeting