HomeMy WebLinkAboutMinutes_GVPID_08.20.2007M NIJTES
GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1
BOARD OF DIRECTORS REGULAR MEETING
Date: Monday, AUGUST 20, 2007 @ 5:30 PM
371 VILLAGE COMMONS BLVD.
GEORGETOWN, TEXAS 78628
BOARD MEMBERS PRESENT
MARLENE MCMICHAEL
DAVID GOODRUM
MARK GRAM
BRAD JOHNSON
MARK DAVIS
BRIAN ORTEGO
BOARD MEMBERS ABSENT
1. MEETING WAS CALLED TO ORDER AT 5:36 P.M.
2. READ AND APPROVE MINUTES OF LAST MEETING.
A motion was made to approve the minutes as read.
Mark Gram - Motion - Ayes -5
Brian Ortega - Second Nays -0
Motion passes Five (5) - Zero (0) David Goodrum arrived 5:40
3. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDING
APPROVAL OF ADDITIONAL CHARGES BY SUNTERRA IN
ADDITION TO CURRENT LANDSCAPE CONTRACT ITEMS FOR
ADDITIONAL WORK TO BE PERFORMED.
Mark Gram reviewed the year-to-date charges by Sunterra for landscaping,
irrigation repairs, and maintenance. Mark Leatherman (Sunterra) was present to
answer questions, and comment on additional costs incurred by his company in
the performance of the contract with increases in labor, fuel, and fertilizer costs.
The cost of Mulch and Pre -Emergent as a additional cost of $10,000 to the
contracted amount was discussed as to whether the contract language, "Contractor
will be responsible for furnishing and replenishing mulch twice a year.., intended
for Sunterra to furnish with or without cost as a part of the contract. It was
discussed that Sunterra may be allowed to charge $4000 in addition to contracted
amount for additional labor with documentation submitted to the city purchasing
department.
4. DISCUSSION AND POSSIBLE ACTION TO APPROVE ITEMS
RELATED TO THE MAINTENANCE AND IMPROVEMENTS OF
GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1
Maintenance and repair items requiring attention for the coming budget year were
discussed, and prioritized for inclusion in the 2007/2008 budget, with Chip Sealing
alleyways in a planned phased process with a five-year completion, additional signage in
parks, Gazebo repairs, and irrigation repairs cost and maintenance.
5. REVIEW, DISCUSSION, AND ACTION TO APPROVE 2007/2008
BUDGET OF GEORGETOWN VILLAGE PUBLIC IMPROVEMENT
DISTRICT #1 FOR RECOMMENDATION TO CITY COUNCIL FOR
APPROVAL.
The board went through the planned budget line item costs, with the revenue
estimations from WCAD, and additional landscaping obligations planned for the
GTV PID upon the Developer's completion.
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A motion was made to approve the 2008 budget as amended with the estimated
costs and revenues for 2008, and in consideration of any remaining revenue from
2007.
Mark Davis - Motion Ayes- 6
Brian Ortego - Second Nays - 0
Motion passes Six (6) - Zero (0)
6. DISCUSSION AND ACTION TO RECOMMEND TO CITY COUNCIL
THE 2007/2008 TAX RATE TO BE LEVIED FOR GEORGETOWN
VILLAGE PUBLIC IMPROVEMENT DISTRICT #1
A motion was made that the current tax rate of .20 cents per $100 be accepted
and levied for the 2007/2008 tax year for the operation of the Georgetown
Village PID #1
Brian Ortego - Motion Ayes- 6
Brad Johnson - Second Nays -0
Motion passes Six (6) - Zero (0)
7. RESIDENTS SIGNED UP TO ADDRESS THE BOARD
Reagen Seaver and Cheryl Welch (Pending Appointments to the GTV Board)
were present and discussion was made on electing new officers at a tentative
October 8, 2007 special meeting to be held.
8. ADJOURN
A motion was made to adjourn at 7:02 p.m.
Mark Gram - Motion Ayes- 6
Brad Johnson - Second Nays - 0
Motion passes Six (6) - Zero (0)