HomeMy WebLinkAboutMinutes_COA_07.18.2016Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
July 18, 2016
The City of Georgetown Commission on Aging met on July 18, 2016 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least
four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8'h Street for additional
information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Gene Jantzen, Chairman of the Board, called the meeting to order at 6:03 p.m. Eight Board
members were present, with Donna Livingston absent, thus constituting a quorum. Also present
was Staff Liaison Fire Chief John Sullivan, and Staff Liaison Office Specialist Linda White.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one
single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon
individually as part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the meeting held on June 20,
2016 — Gene Jantzen, Board Chair. Bill Dalton moved to approve the minutes from the June
20, 2016 meeting. Tiffany Enos moved to second the motion, which the Board approved
unanimously. (8-0)
Legislative Regular Agenda
The Commission will individually consider and possibly take action on any or all of the following items:
C. Report on Texas State Library grant for Community Resources Coordinator position — Eric
Lashley, Director for the City of Georgetown Library. Mr. Lashley was pleased to report the
success of the Library's grant application. The grant is awarded from the Texas State Library and
Archives Commission to fund the Family Place Libraries program. The program intends to
redesign the library environment to be welcoming and appropriate for children beginning at birth.
The program also involves outreach to nontraditional library users and connecting the parents with
resources, programs and services offered at the library and other family service agencies. In
particular, the grant funding will support a Community Resource Coordinator position to service
senior residents of Georgetown. This position is of particular interest to the Commission on Aging,
which Mr. Lashley and the Commission have discussed the various aspects of integrating
communication skills of the Community Resource Coordinator in connection of the service
agencies who serve senior residents throughout the City of Georgetown.
Commission on Aging July 18, 2016
D. Presentation and discussion Alzheimer's Texas — Amelia Frank, Education and Outreach
Specialist, Alzheimer's Texas. Ms. Frank shared that The Texas Council on Alzheimer's Disease
and Related Disorders was established in 1987 with their Mission being to serve as the state's
advocate for persons with Alzheimer's disease and those who care for them. Members are
appointed by the Governor, Lieutenant Governor, and Speaker of the House. In July 2007, the
Alzheimer's Study Group was established under the auspices of the Congressional Task Force on
Alzheimer's disease and was charged with creating a national Alzheimer's Strategic Plan to address
Alzheimer's disease in the United States. In March 2009, the group released its report which was
the fust national account of its kind, and provided core recommendations for addressing the current
and future burden of Alzheimer's disease.
In March 2009, the Texas Council on Alzheimer's Disease and the Department of State Health
Services Alzheimer's Disease Program began formal discussion around development of the first,
coordinated Texas state plan on Alzheimer's disease. A steering committee was formed and
charged with identifying the plan's priority goals, while taking into account the Alzheimer's Study
Group recommendations and unique issues facing Texas.
Five goals were identified as essential plan elements and believed to represent a comprehensive
approach to addressing Alzheimer's disease in Texas: 1) Science — Texas will support Alzheimer's
disease research; 2) Prevention and Brain Health—Texas will experience improved cognitive health
throughout the life span; 3) Disease Management — Texans with Alzheimer's disease will
experience improved quality of life through better disease management; 4) Caregiving/Caregivers
— caregivers will experience enhanced levels of support through improved access to Alzheimer's
disease/dementia care information and services; 5) Infrastructure — Texas will improve state and
local capacity to address Alzheimer's disease.
The Texas Alzheimer's Disease Partnership was formed with its first meeting held in Austin in
June 2009. The partnership is comprised of individuals with diverse backgrounds from state, local
and community level organizations; academic and research institutions; for-profit and non-profit
sectors; businesses; the healthcare sector; and family members of individuals afflicted with
Alzheimer's disease.
The scope and range of this process was large enough to call for development of five committees
that would address an assigned goal and/or field of focus. Each of the five Alzheimer's Association
chapters in Texas chair and guide the actions of an assigned committee. It is hoped that this plan
will benefit Texans by guiding statewide coordinated efforts to reduce the burden of this disease
on Texas citizens and those who care for them. Some strategic efforts are coordinated at the state
level, but others can only be effectively coordinated at the local or organizational level.
Ms. Frank stated that Williamson County is second to Travis County as having the highest number
of Alzheimer's cases throughout the state. Alzheimer's Texas strives to increase community
awareness and knowledge of Alzheimer's disease and related disorders. Alzheimer's Texas offers
a variety of services and programs including a 24/7 helpline, education and training, care
consultations, support groups, early stage support, and community respite development. Services
are available in seventeen Central Texas counties.
Ms. Frank distributed flyers sharing information about the upcoming 71 Annual Williamson
County Walk for Alzheimer's Texas, to be held September 241 in San Gabriel Park. Georgetown
Police Captain Roland Waits is this year's Honorary Chair for the walk. She explained that there
is an Alzheimer's Texas Walk Kickoff Party on July 281 and encouraged the Commission to come
and learn about the walk. The event is a big fund raiser for Williamson County Alzheimer's Texas,
and all funds stay local to be used in Central Texas.
Commission on Aging July 18, 2016
E. Presentation and discussion regarding various options for publishing in the Texas Seniors'
Guide publication — Antoinette Griffin, co -publisher, Texas Seniors' Guide. Ms. Griffin
distributed the 17hAnnual Edition, 2016 Texas Senior's Guide. Ms. Griffin explained that she and
her husband, John, began publishing seventeen years ago. The Texas Seniors' Guide is published
once a year, in March and distributed in April, with editions published for Austin (includes Travis
and Williamson counties), Dallas, Fort Worth and San Antonio. Ads placed in the magazine cover
the expense of publishing the magazine. Non-profit agencies receive a 25% discount with their
advertising charges. The Texas Seniors' Guide provides informative information for the early
sixty's to mid eighty's senior citizens age group. The magazine is mailed directly to 75,000
homeowners in Travis and Williamson counties and is available on the magazine's website. An
additional 10,000 magazines are printed for distribution to health and medical offices as well as a
variety of service agencies throughout the counties.
Chairman Jantzen encouraged all Commission members to become familiar with the magazine and
be proactive in sharing the information provided in the magazine. Tiffany Enos and Valerie
Nicholson, communication initiative, will routinely be in contact with the magazine's publishers to
discuss how the Commission can best communicate with each other as well as sharing the
information provided within the magazine with the agencies the Commission comes in contact
with.
F. Status report from each of the Priority Initiatives: Communication, Transportation, Dental
Care, Affordable Housing, Mental Health — Board members.
Dental: Bill Dalton and Patricia Strickland provided data indicating that maintaining good oral
health as an older adult is a challenge because so many are unable to afford dental care and
Medicare does not include dental coverage. Mr. Dalton and Ms. Strickland have researched and
developed a 10 -point plan, named "Georgetown Smiles" to enable those senior residents with no
dental benefits to receive dental care. The 10 -Point Plan of "Georgetown Smiles" consists of:
➢ Confer with Dr. Denise Armstrong, Chief Dental Officer, Lone Star Circle of Care, that
excess dental examination chairs are available for use, and that she will provide oversight
and supervision for a public/private program called "Georgetown Smiles", and
➢ Request that our state senators, Charles Schwertner, M.D. and Dr. Marsha Farney, support
this program by introducing into state legislation a ruling that any retired dentist in good
standing, with a state license from any state or territory of the United States, may volunteer
their services to provide dental care, through a recognized and licensed charitable
organization, providing free or financially assisted dental care, without having to be
licensed and registered in the state of Texas, providing a dentist licensed by the State of
Texas is providing oversight and supervision while the retired dentist is performing
volunteered services, and
➢ Request that the City of Georgetown provide development grant money in a sum equal to
any public/private funding commitments granted or donated to "Georgetown Smiles" up
to an amount not to exceed $10,000.00, and
➢ Request that the St. David's Foundation through either Healthy Smiles, Healthy Aging, or
Opportunity Grants, will provide additional financial support to "Georgetown Smiles" up
to an amount not to exceed $50,000.00, and
➢ Request that St. David's Dental Foundation will assist "Georgetown Smiles" by conducting
clinics or other services as deemed necessary, and
➢ Request that the Texas Mission of Mercy will provide a "Georgetown Smiles" mobile
dental clinic at least twice annually to be located at The Caring Place annex located at 2001
Railroad Avenue, Georgetown, TX 788627, and
➢ Request that The Caring Place will provide screening and administrative record keeping as
needed for all clients receiving assistance under "Georgetown Smiles" as necessary, and
Commission on Aging July 18, 2016
➢ Request that Faith in Action Georgetown will provide weekly transportation services to the
Lone Star Circle of Care Dental and Dentures Laboratory located in Bastrop, TX, and
➢ Request that the faith based organizations supporting Faith in Action will provide vans and
volunteer drivers to transport the clients of "Georgetown Smiles" to Lone Star Circle of
Care, Bastrop, TX, as needed.
In order to be eligible to receive the services listed above, a client must meet the following
requirements:
✓ Lack adequate income to pay for dental care, and
✓ Must be 60 years or age or older, and
✓ Qualify as medically fragile, or
✓ Is permanently disabled
Mr. Dalton and Ms. Strickland will keep the Commission informed each month as to the progress
of the "Georgetown Smiles".
Transaortation: Ginny Hahn reported that Sun City was conducting a Volunteer Workshop on
Tuesday, September 27"'. Ms. Hahn is hopeful that during the workshop volunteers will register to
be drivers for Faith in Action.
Mental Health: Gene Jantzen shared that he is coordinating a speaker for the August meeting.
G. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Gene Jantzen is
coordinating a speaker for August. Fire Chief Sullivan will present a quarterly report of data
pertaining to pre -hospital medical services and needs within the Georgetown community.
Adjournment
The next Board meeting will be Monday, August 15, 2016, at 6:00 p.m., at the Public Safety Facility, 3500
DB Wood Road, Georgetown, Texas.
The meeting adjourned at 7:45 p.m, on a motion by Dan Bonner, seconded by Bill Dalton, which the
Board approve unanimously. (8-0)
Gene J', en, Chairman Patricia Strickland, Secretary
Georgetown Commission on Aging Georgetown Commission on Aging
Commission on Aging July 18, 2016
Notice of Meeting of the
GEORGETOWN CONINIISSION ON AGING
City of Georgetown. Texas
July 18, 2016
The Georgetown Commission on Aging will meet on Monday, July 18, 2016 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging
Liaison at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8th Street for
additional information; TTY users route through Relay Texas at 711.
Regular Session
This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.
A. Call to Order — Gene Jantzen, Board Chair
B. Consideration and possible action to approve minutes of the meeting held on June 20, 2016 —Gene
Jantzen, Board Chair
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
C. Report on Texas State Library grant for Community Resources Coordinator position — Eric Lashley,
Director, City of Georgetown Library
D. Presentation and discussion regarding Alzheimer's Texas —Amelia Frank, Education and Outreach
Specialist, Alzheimer's Texas
E. Presentation and discussion regarding various options for publishing in the Texas Seniors Guides
publication — Antoinette Griffin, co -publisher, Texas Seniors Guides
F. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care,
Affordable Housing, Mental Health — Board members
G. Discussion of future agendas and priorities — Gene Jantzen, Board Chair
Adjournment
Certificate of Posting
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2016, at and remained so posted for at least 72
hours preceding the scheduled time of said meeting.
Shelley Nowling, City Secretary
Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
June 20, 2016
The City of Georgetown Commission on Aging met on June 20, 2016 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least
four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional
information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Gene Jantzen, Chairman of the Board, called the meeting to order at 6:08 p.m. Seven Board
members were present, with Ginny Hahn and Donna Livingston absent, thus constituting a quorum.
Also present was Staff Liaison Office Specialist Linda White.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single
vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as
part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the meeting held on May 16,
2016 — Gene Jantzen, Board Chair. Valerie Nicholson moved to approve the minutes from the
May 16, 2016 meeting. Bill Dalton moved to second the motion, which the Board approved
unanimously. (7-0)
Legislative Regular Agenda
The Commission will individually consider and possibly take action on any or all of the following items:
C. Presentation and discussion regarding the Americans with Disabilities Accessibility
Transition Plan for the City of Georgetown, particularly concentrating on the 60+ aging
population — Dawn Jennings, ADA Chair and Nat Waggoner, Transportation Board Liaison.
Additional ADA Advisory Board members in attendance were Bea Kinney and Anya Juan Risco.
Ms. Jennings explained that the ADA was enacted on July 26, 1990 and provides comprehensive
rights and protections for individuals with disabilities in areas of employment, public
accommodations, state and local government services, and telecommunications. The ADA covers
individuals with physical or mental impairments, and with laws designed to ensure that persons of
all abilities have equality of opportunity, economic self-sufficiency, full participation in American
life, and independent living. Ms. Jennings also explained that Title II of the ADA requires state
and local governments to make their programs and services accessible to persons with disabilities.
The City of Georgetown City Council adopted an ADA Transition Plan in March of 2014. The
City of Georgetown is committed to ensuring that its programs, services and activities are
Commission on Aging June 20, 2016
accessible to persons with disabilities in compliance with Title II. The city's Transportation
Services has conducted sidewalk studies and various improvement projects resulting in significant
improvements to sidewalks, curb ramps, street parking and intersections throughout the City to
facilitate accessibility and access to persons with disabilities. The city's Support Services ensures
application of ADA Standards for Accessible Designs to all new construction, remodels,
renovations and alterations of public buildings and public parking areas. The city's Parks and
Recreation Department's Capital Improvement Plan identifies park renovation projects to provide
ADA compliance. The City is committed to maintaining an effective means of communication
with the public through public media, public meetings and project notification.
D. Presentation and discussion regarding The Caring Place programs to assist older adults with
a focus on dental needs and services. — Erin Becnel, Client Services Director with The Caring
Place. Joining Ms. Becnel was Rebecca Orozco, Case Manager with The Caring Place. Ms. Becnel
explained that The Caring Place is a local, faith -based non-profit organization that addresses the
basic human needs of people within its service area, and collaborates with community partners to
improve the quality of life of every client. Their services are provided based on documented crisis,
not income. The Caring Place provides services to 5,444 individuals, of which 2,060 are unique
families, living in Georgetown and rural Williamson County (Andice, Bartlett, Florence, Granger,
Jarrell, Jonah, Schwertner, Walburg, Weir and the Hutto area within the GISD). Of clients served,
77% are Georgetown residents, with 13% over the age of 65. The Caring Place (TCP) has provided
assistance with basic human needs for those in Georgetown and rural Williamson County for over
30 years.
TCP assistance is provided primarily in three areas: 1) direct financial assistance for rent and utility
bills, prescriptions, medical, dental and optical procedures, and specialized emergency
transportation needs; 2) non -financial assistance in the form of food, clothing, household items,
minor home repairs and renovations to accommodate persons with disabilities; and 3) referrals,
counseling and education. TCP's client base consists of. individuals in need of one-time emergency
support; those on public assistance who require non -financial support (food, clothing and
housewares) to make ends meet; those who need professional assistance for a few months to address
a serious medical problem or other issue that adversely impacts their lives; and those who have
reached short-term goals, and are ready to take the next step to self-sufficiency.
TCP has approximately 23 treatment plans on file to assist individuals with dental care needs.
There are several specific plans for individuals 60 years of age and older. Currently there are
approximately 40 clients waiting for dental services and of that number, 14 clients are in the age
group of 60-70 years old.
TCP will provide a gas voucher or CARTS pass so that transportation is not a barrier to receiving
those services not provided at the outreach locations.
TCP has four feeding programs which are The Food Pantry (qualifying individuals and families
may receive a seven-day emergency food order once in a 30-day period with each food order
consisting of 30 pounds of food per person), Our Daily Bread (day -old bread and pastries donated
daily from H-E-B), Fresh Food for Families (through partnership with Capital Area Food Bank in
Austin, fresh fruits and vegetables are provided for distribution to area families on the 1', 3`d and
5" Mondays of the month), HOPE (Healthy Option Program for the Elderly — available to low
income individuals age 55 and over — receive a supplemental food order once per month — delivery
available for homebound), and Holiday Meal Program (H-E-B gift cards to families).
E. Status report from each of the Priority Initiatives: Communication, Transportation, Dental
Care, Affordable Housing, Mental Health — Board members. Gene Jantzen, Chairman, shared
Commission on Aging June 20, 2016
with the Board that as they are developing action plans for their particular Priority Initiative, to
keep in mind how the Commission can best communicate these plans to our senior citizen residents.
Dental: Bill Dalton and Patricia Strickland reported that they are currently working on a 10-
point plan to present to the Board possibly at the July Board meeting.
Transportation: Dan Bonner asked Nat Waggoner, City Transportation Analyst, and Vickie
Orcutt, Executive Director, Faith in Action, to update the Board. Mr. Waggoner reported
that that CAMPO is accepting applications for the Federal Transit Administration's
"Enhanced Mobility for Seniors and Individuals with Disabilities". The grant provides funds
to serve the special needs of transit -dependent populations beyond traditional public
transportation services and American with Disabilities Act complementary paratransit
services. Faith in Action, through assistance from the city, has secured FY 2016 monies from
Capital Metro as well as the required match from the Georgetown Health Foundation. Faith
in Action will be using the FY 2016 money to build ride scheduling capacity. Faith in Action
intends to submit an application for FY 2017 and has requested that the City of Georgetown
be a co-sponsor. By partnering with the City of Georgetown, Faith in Action is able to access
regionally available Transit Development Credits and meet the local match required;
eliminating the need for a cash match and providing access to more than $100K in grant
funding. This grant application would facilitate Faith in Action Georgetown's participation
in the City led Transit Working Group and provide for mobility management for the
coordination, scheduling and administration of supportive transportation services for senior
adults.
Dan Bonner moved for approval of a letter from the Commission on Aging endorsing Faith
in Action's application for federal funding in support of transportation. Bill Dalton seconded
the motion, which the Board approved unanimously. (7-0)
Affordable Housing: Virginia Lazenby gave an overview of various developments occurring
with affordability of housing for senior citizens.
Speaking Engagements: Gene Jantzen, Chairman, gave an overview of the various
organizations that he has introduced the Commission on Aging to and extended an invitation
for their members to attend meetings of the Commission on Aging. Mr. Jantzen has spoken
to the Kiwanis Club of Sun City, the Sertoma Club of Georgetown, and will be speaking in
_,AWy to the Sun City Rotary Club.
F. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Tiffany Enos will
follow-up with a representative from Alzheimer's care for seniors to present during the July
meeting. Tiffany Enos will contact Antoinette Griffin, Texas Seniors Guides, to present during the
July meeting.
Adjournment
The next Board meeting will be Monday, July 18, 2016, at 6:00 p.m., at the Public Safety Facility, 3500
DB Wood Road, Georgetown, Texas.
The meeting adjourned at 7:44 p.m. on a motion by Virginia Lazenby, seconded by Tiffany Enos,
which the Board approved unanimously. (7-0)
Gene Jantzen, Chairman
Georgetown Commission on Aging
Patricia Strickland, Secretary
Georgetown Commission on Aging
Commission on Aging June 20, 2016
GEORGETOWN COMMISSION ON AGING
2016/2017 '� I
Name, Address, Phone Number,
Appt
Exp
Term
Descri6Win
Notes
Fax & E-mail
Date
Date
of Position
1
Dan Bonner (Vice Chair)
3/15
2/17
1" — Full
Service provider
2
William J. Dalton, Jr.
3
Tiffany Enos
3/16
2/18
1" - Full
Service provider
Virginia Hahn
3/15
2/16
1Partial
Senior living in
4
515
Jantzen (Chair) ' (�
3/15
2/17
1 ' — Full
Senior living in
5
422
Lazenby
3/15
2/16
1" Partial
Service Provider
6
101
Livingston
3/15
2/17
1s`— Full
Caregiver to
7
600
•
Valerie Nicholson
3/16
2/18
1" — Full
Service provider
8
210
Patricia Strickland (Secretary)
2318
Liaisons:
John Sullivan, Fire Chief, (512)930-3473, john.sullivanggeorgetown.org or
Linda White, Office Specialist, (512)930-3652, Iinda.whiteCi1georgetown.org
Time and Date of Regular Meetings: Monthly meetings, 31d Monday of the month, 6:00 p.m., Public Safety Facility,
3500 DB Wood Road, Georgetown, TX 78633.
Term of Office: Two years with a maximum of two consecutive terms.
Last roster update: March 14, 2016