HomeMy WebLinkAboutMinutes_COA_08.15.2016Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
August 15, 2016
The City of Georgetown Commission on Aging met on August 15, 2016 at 6:00 p.m. at the Public Safety Facility,
located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4)
days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8s' Street for additional information;
TTY users route through Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open
Meetings Act, Texas Government Code 551.)
A. Call to Order
Gene Jantzen, Chairman of the Board, called the meeting to order at 6:00 p.m. Eight Board members
were present with Valerie Nicholson absent, thus constituting a quorum. Also present was Staff Liaison
Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single
vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as
part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the meeting held on July 18, 2016 —
Gene Jantzen, Board Chair. Dan Bonner moved to approve the minutes from the July 18, 2016
meeting. Tiffany Enos moved to second the motion, which the Board approved unanimously. (8-0)
Legislative Regular Agenda
The Commission will individually consider and possibly take action on any or all of the following items:
C. Presentation and discussion regarding the Georgetown Behavioral Health Institute with emphasis
on services provided in caring for senior citizens 65+ age group — Joe Rodriguez, CEO. Mr.
Rodriguez introduced Ellen Paine, Director of Social Services, also Andrea Miller, Director of Out -
Patient Services, as well as Dr. Rhonda Rodriguez, medical provider at the institute. Mr. Rodriguez
stated the Mary Faith Sterk who is the Director of Business Development would be joining the group
shortly. Mr. Rodriguez explained that the Georgetown Behavioral Health Institute is a 188 -bed
behavioral health hospital that offers outpatient and inpatient services to provide care to adults and teens
with a range of mental health conditions as well as substance abuse problems. A person can contact the
institute themselves, be referred by physicians, clergy, counselors/therapists, and/or by their family/care
givers. There are 22 beds designated for geriatric patients. The age group of 65+ is the fastest growing
population in the U.S. with rates of suicide due to depression, feelings of hopelessness and loneliness, and
being immobile. The aging population becomes disconnected with today's culture and society. The
challenge within our culture is to assist this aging population in accepting and adjusting to technology and
day to day life making decisions. Each patient assessment is conducted by a licensed mental health
Commission on Aging August 15, 2016
professional and assists in determining the appropriate treatment level of care. During the assessment, the
licensed mental health professional will gather details regarding concerns and current physical,
psychological and emotional health of the person. Assessments are reviewed with a board-certified
psychiatrist who will make treatment recommendations, always advising the least restrictive level of care.
Upon admission each patient receives an individualized, effective treatment plan conducted by
physicians, psychiatrists, nurses, social workers, recreational therapists and case workers. If after the
initial assessment it is determined the person is not in need of admission, the Assessment and Referral
Clinician will provide a written list of outside professionals and/or programs and services. The institute
offers a traditional psychiatric Intensive Outpatient Program (meets 3 days per week) and a Chemical
Dependency Intensive Outpatient Program.
D. Presentation and discussion of pre -hospital medical services and needs within the Georgetown
community — John Sullivan, Fire Chief, Georgetown Fire Department. Chief Sullivan gave an overview
of types and numbers of medical transports and trends, as well as involving citizen assistance with a few
programs.
E. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care,
Affordable Housing, Mental Health — Board members
Transportation: Dan Bonner and Ginny Hahn — expressed the need to somehow assist Faith in Action in
attracting volunteers to provide transportation for the senior citizens. Sun City is conducting a Volunteer
Workshop on September 27" and hoping the event will attract additional transportation providers for
Faith in Action.
Dental: Bill Dalton and Patricia Strickland — continue working with and trying to implement the various
points of the 10 -Point Plan of "Georgetown Smiles".
Housine: Virginia Lazenby and Donna Livingston — The Capital Area Aging and Disability Resource
Center has scheduled Accessible and Affordable Housing Focus Groups, within four counties, August
22"d-25". Virginia and Donna will be attending the focus group scheduled for Williamson County on
August 251.
Mental Health: Gene Jantzen — will schedule an appointment with Mary Faith Sterk, Director of Business
Development, Georgetown Behavioral Health Institute, to visit further about the institute and to gather
brochures to bring to the Commission on Aging.
F. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Fire Chief Sullivan was
asked to advise the Board as to when to schedule a time for the Board to present an update on their
activities to the Georgetown City Council during an upcoming workshop. Chief Sullivan will advise the
Board. Bill Dalton suggested to begin inviting City Council members to the Commission on Aging
monthly meetings. Council members could give an overview of their individual districts and in tum,
make suggestions on how best the Commission could help serve the needs of the senior citizens in their
districts.
Adjournment
The next Board meeting will be Monday, September 19, 2016, at 6:00 p.m., at the Public Safety Facility, 3500
DB Wood Road, Georgetown, Texas.
The meeting adjourned at 7:55 p.m, on a motion by Dan Bonner, seconded by -Bill Dalton, which the Board
approved unanimously. (8-0) /
ene J zen, C airman 0 Patricia Strickland, Secretary
Georget6wn Commission on Aging Georgetown Commission on Aging
Commission on Aging August 15, 2016
GEORGETOWN COMMISSION ON AGING
(,,
2016/2017
Name, Address, Phone Number,
Appt
Exp
Term
Description
Notes
Fax & E-mail
Date
Date
of Position
1
Dan Bonner (Vice Chair)
3/15
2/17
1s`— Full
Service provider
2
William J. Dalton, Jr.
3/16
2/18
1" - Full
Service provider
3
Tiffany Enos
3/16
2/18
1Full
Service provider
6810
3/15
2/16
1" - Partial
Senior living in
4
515 Dove
(Chair)
McKinney Falls
3/15
2/16
1S1—Partial
Service Provider
6
101 Mountain
3/15
2/17
Is' —Full
Caregiver to
7
Westinghouse 1
3/16
2/18
151— Full
Service provider
8
210 River
Strickland (Secretary)
3/15
2/17
1 Full
Service,
2318 Boulder
John Sullivan, Fire Chief, (512)930-3473, iohn.sullivanC)georgetown.org or
Linda White, Office Specialist, (512)930-3652, Iinda.white()georaetown.org
Time and Date of Regular Meetings: Monthly meetings, 3rd Monday of the month, 6:00 p.m., Public Safety Facility,
3500 DB Wood Road, Georgetown, TX 78633.
Term of Office: Two years with a maximum of two consecutive terms.
Last roster update: March 14, 2016
Notice of Meeting for the
Georgetown Commission on Aging
of the City of Georgetown
August 15, 2016 at 6:00 PM
at Public Safety Facility, 3500 DB Wood Rd., Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th
Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order — Gene Jantzen, Board Chair
B Consideration and possible action to approve minutes of the meeting held on July 18, 2016 — Gene
Jantzen, Board Chair
Legislative Regular Agenda
C Presentation and discussion regarding the Georgetown Behavioral Health Institute with emphasis on
services provided in caring for senior citizens 65+ age group — Joe Rodriguez, CEO, and Mary Faith
Sterk, Director of Business Development
D Presentation and discussion of pre -hospital medical services and needs within the Georgetown community
— John Sullivan, Fire Chief, Georgetown Fire Department
E Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care,
Affordable Housing, Mental Health — Board members
F Discussion of future agendas and priorities — Gene Jantzen, Board Chair
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the 01 day of MA a ujg — , 2016, at %_'�5 K-(A , and remained so posted for at least 72
continuous hours preceding thd scheduled time.of said meeting.
. 1��V4.kQ 4- "Uk,-"
Shelley Nowlin t!Se cretary
Page 1 of 11
City of Georgetown, Texas
Commission on Aging
August 15, 2016
SUBJECT:
Call to Order — Gene Jantzen, Board Chair
'
I :IA216 MUM
:
SUBMITTED BY:
Page 2 of 11
City of Georgetown, Texas
Commission on Aging
August 15, 2016
SUBJECT:
Consideration and possible action to approve minutes of the meeting held on July 18, 2016 — Gene Jantzen,
Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACIFUENTS:
Description Type
❑ Drll M in ul es fom7.18?016Meeting CoverMemo
Page 3 of 11
Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
July 18, 2016
The City of Georgetown Commission on Aging met on July 18, 2016 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least
four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8" Street for additional
information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Gene Jantzen, Chairman of the Board, called the meeting to order at 6:03 p.m. Eight Board
members were present, with Donna Livingston absent, thus constituting a quorum. Also present
was Staff Liaison Fire Chief John Sullivan, and Staff Liaison Office Specialist Linda White.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one
single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon
individually as part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the meeting held on June 20,
2016 — Gene Jantzen, Board Chair. Bill Dalton moved to approve the minutes from the June
20, 2016 meeting. Tiffany Enos moved to second the motion, which the Board approved
unanimously. (8-0)
Legislative Regular Agenda
The Commission will individually consider and possibly take action on any or all of the following items:
C. Report on Texas State Library grant for Community Resources Coordinator position — Eric
Lashley, Director for the City of Georgetown Library. Mr. Lashley was pleased to report the
success of the Library's grant application. The grant is awarded from the Texas State Library and
Archives Commission to fund the Family Place Libraries program. The program intends to
redesign the library environment to be welcoming and appropriate for children beginning at birth.
The program also involves outreach to nontraditional library users and connecting the parents with
resources, programs and services offered at the library and other family service agencies. In
particular, the grant funding will support a Community Resource Coordinator position to service
senior residents of Georgetown. This position is of particular interest to the Commission on Aging,
which Mr. Lashley and the Commission have discussed the various aspects of integrating
communication skills of the Community Resource Coordinator in connection of the service
agencies who serve senior residents throughout the City of Georgetown.
Commission on Aging July 18, 2016
Page 4 of 11
D. Presentation and discussion Alzheimer's Texas — Amelia Frank, Education and Outreach
Specialist, Alzheimer's Texas. Ms. Frank shared that The Texas Council on Alzheimer's Disease
and Related Disorders was established in 1987 with their Mission being to serve as the state's
advocate for persons with Alzheimer's disease and those who care for them. Members are
appointed by the Governor, Lieutenant Governor, and Speaker of the House. In July 2007, the
Alzheimer's Study Group was established under the auspices of the Congressional Task Force on
Alzheimer's disease and was charged with creating a national Alzheimer's Strategic Plan to address
Alzheimer's disease in the United States. In March 2009, the group released its report which was
the first national account of its kind, and provided core recommendations for addressing the current
and future burden of Alzheimer's disease.
In March 2009, the Texas Council on Alzheimer's Disease and the Department of State Health
Services Alzheimer's Disease Program began formal discussion around development of the first,
coordinated Texas state plan on Alzheimer's disease. A steering committee was formed and
charged with identifying the plan's priority goals, while taking into account the Alzheimer's Study
Group recommendations and unique issues facing Texas.
Five goals were identified as essential plan elements and believed to represent a comprehensive
approach to addressing Alzheimer's disease in Texas: 1) Science — Texas will support Alzheimer's
disease research; 2) Prevention and Brain Health — Texas will experience improved cognitive health
throughout the life span; 3) Disease Management — Texans with Alzheimer's disease will
experience improved quality of life through better disease management; 4) Caregiving/Caregivers
— caregivers will experience enhanced levels of support through improved access to Alzheimer's
disease/dementia care information and services; 5) Infrastructure — Texas will improve state and
local capacity to address Alzheimer's disease.
The Texas Alzheimer's Disease Partnership was formed with its first meeting held in Austin in
June 2009. The partnership is comprised of individuals with diverse backgrounds from state, local
and community level organizations; academic and research institutions; for -profit and non-profit
sectors; businesses; the healthcare sector; and family members of individuals afflicted with
Alzheimer's disease.
The scope and range of this process was large enough to call for development of five committees
that would address an assigned goal and/or field of focus. Each of the five Alzheimer's Association
chapters in Texas chair and guide the actions of an assigned committee. It is hoped that this plan
will benefit Texans by guiding statewide coordinated efforts to reduce the burden of this disease
on Texas citizens and those who care for them. Some strategic efforts are coordinated at the state
level, but others can only be effectively coordinated at the local or organizational level.
Ms. Frank stated that Williamson County is second to Travis County as having the highest number
of Alzheimer's cases throughout the state. Alzheimer's Texas strives to increase community
awareness and knowledge of Alzheimer's disease and related disorders. Alzheimer's Texas offers
a variety of services and programs including a 24/7 helpline, education and training, care
consultations, support groups, early stage support, and community respite development. Services
are available in seventeen Central Texas counties.
Ms. Frank distributed flyers sharing information about the upcoming Th Annual Williamson
County Walk for Alzheimer's Texas, to be held September 20, in San Gabriel Park. Georgetown
Police Captain Roland Waits is this year's Honorary Chair for the walk. She explained that there
is an Alzheimer's Texas Walk Kickoff Party on July 28' and encouraged the Commission to come
and learn about the walk. The event is a big fund raiser for Williamson County Alzheimer's Texas,
and all funds stay local to be used in Central Texas.
Commission on Aging July 18, 2016 2
Page 5 of 11
E. Presentation and discussion regarding various options for publishing in the Texas Seniors'
Guide publication — Antoinette Griffin, co -publisher, Texas Seniors' Guide. Ms. Griffin
distributed the 17"Annual Edition, 2016 Texas Senior's Guide. Ms. Griffin explained that she and
her husband, John, began publishing seventeen years ago. The Texas Seniors' Guide is published
once a year, in March and distributed in April, with editions published for Austin (includes Travis
and Williamson counties), Dallas, Fort Worth and San Antonio. Ads placed in the magazine cover
the expense of publishing the magazine. Non-profit agencies receive a 25% discount with their
advertising charges. The Texas Seniors' Guide provides informative information for the early
sixty's to mid eighty's senior citizens age group. The magazine is mailed directly to 75,000
homeowners in Travis and Williamson counties and is available on the magazine's website. An
additional 10,000 magazines are printed for distribution to health and medical offices as well as a
variety of service agencies throughout the counties.
Chairman Jantzen encouraged all Commission members to become familiar with the magazine and
be proactive in sharing the information provided in the magazine. Tiffany Enos and Valerie
Nicholson, communication initiative, will routinely be in contact with the magazine's publishers to
discuss how the Commission can best communicate with each other as well as sharing the
information provided within the magazine with the agencies the Commission comes in contact
with.
F. Status report from each of the Priority Initiatives: Communication, Transportation, Dental
Care, Affordable Housing, Mental Health — Board members.
Dental: Bill Dalton and Patricia Strickland provided data indicating that maintaining good oral
health as an older adult is a challenge because so many are unable to afford dental care and
Medicare does not include dental coverage. Mr. Dalton and Ms. Strickland have researched and
developed a 10-point plan, named "Georgetown Smiles" to enable those senior residents with no
dental benefits to receive dental care. The 10-Point Plan of "Georgetown Smiles" consists of:
➢ Confer with Dr. Denise Armstrong, Chief Dental Officer, Lone Star Circle of Care, that
excess dental examination chairs are available for use, and that she will provide oversight
and supervision for a public/private program called "Georgetown Smiles", and
➢ Request that our state senators, Charles Schwertner, M.D. and Dr. Marsha Farney, support
this program by introducing into state legislation a ruling that any retired dentist in good
standing, with a state license from any state or territory of the United States, may volunteer
their services to provide dental care, through a recognized and licensed charitable
organization, providing free or financially assisted dental care, without having to be
licensed and registered in the state of Texas, providing a dentist licensed by the State of
Texas is providing oversight and supervision while the retired dentist is performing
volunteered services, and
➢ Request that the City of Georgetown provide development grant money in a sum equal to
any public/private funding commitments granted or donated to "Georgetown Smiles" up
to an amount not to exceed $10,000.00, and
➢ Request that the St. David's Foundation through either Healthy Smiles, Healthy Aging, or
Opportunity Grants, will provide additional financial support to "Georgetown Smiles" up
to an amount not to exceed $50,000.00, and
➢ Request that St. David's Dental Foundation will assist "Georgetown Smiles" by conducting
clinics or other services as deemed necessary, and
➢ Request that the Texas Mission of Mercy will provide a "Georgetown Smiles" mobile
dental clinic at least twice annually to be located at The Caring Place annex located at 2001
Railroad Avenue, Georgetown, TX 788627, and
➢ Request that The Caring Place will provide screening and administrative record keeping as
needed for all clients receiving assistance under "Georgetown Smiles" as necessary, and
Commission on Aging July 18, 2016
Page 6 of 11
➢ Request that Faith in Action Georgetown will provide weekly transportation services to the
Lone Star Circle of Care Dental and Dentures Laboratory located in Bastrop, TX, and
➢ Request that the faith based organizations supporting Faith in Action will provide vans and
volunteer drivers to transport the clients of "Georgetown Smiles" to Lone Star Circle of
Care, Bastrop, TX, as needed.
In order to be eligible to receive the services listed above, a client must meet the following
requirements:
✓ Lack adequate income to pay for dental care, and
✓ Must be 60 years or age or older, and
✓ Qualify as medically fragile, or
✓ Is permanently disabled
Mr. Dalton and Ms. Strickland will keep the Commission informed each month as to the progress
of the "Georgetown Smiles".
Transportation: Ginny Hahn reported that Sun City was conducting a Volunteer Workshop on
Tuesday, September 271''. Ms. Hahn is hopeful that during the workshop volunteers will register to
be drivers for Faith in Action.
Mental Health: Gene Jantzen shared that he is coordinating a speaker for the August meeting.
G. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Gene Jantzen is
coordinating a speaker for August. Fire Chief Sullivan will present a quarterly report of data
pertaining to pre -hospital medical services and needs within the Georgetown community.
Adjournment
The next Board meeting will be Monday, August 15, 2016, at 6:00 p.m., at the Public Safety Facility, 3500
DB Wood Road, Georgetown, Texas.
The meeting adjourned at 7:45 p.m. on a motion by Dan Bonner, seconded by Bill Dalton, which the
Board approved unanimously. (8-0)
Gene Jantzen, Chairman Patricia Strickland, Secretary
Georgetown Commission on Aging Georgetown Commission on Aging
Commission on Aging July 18, 2016
Page 7 of 11
City of Georgetown, Texas
Commission on Aging
August 15, 2016
�! 0-10 w ,
SUBJECT:
Presentation and discussion regarding the Georgetown Behavioral Health Institute with a phasis on
services provided in caring for senior citizens 65+ age group — Joe Rodriguez, CEO, and Mary Faith Sterk,
Director of Business Development p �"
�! �v
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY o' �1 lrJ
L. }'44
J
Page 8 of 11
City of Georgetown, Texas
Commission on Aging
August 15, 2016
SUBJECT:
Presentation and discussion of pre -hospital medical services and needs within the Georgetown community
— John Sullivan, Fire Chief, Georgetown Fire Department
ITEM SUMMARY:
U ,
FINANCIAL IMPACT:
NA
SUBMITTED BY: 1, P , O�"
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Page 9 of 11
City of Georgetown, Texas
Commission on Aging
August 15, 2016
SUBJECT:
Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable
Housing, Mental Health — Board members
ITEM SUMMARY
FINANCIAL ORACT:
NA L-1)
SUBMITTED BY: I���
♦
City of Georgetown, Texas
Commission on Aging
August 15, 2016
SUBJECT:
Discussion of future agendas and priorities - Gene Jantzen, Board Chair