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Home My WebLink AboutMinutes_LAB_08.16.2016Minutes of the Meeting of the Library Advisory Board City of Georgetown August 16, 2016 The Library Advisory Board met on Tuesday, August 16, 2016 at 6:00 p.m. in the Small Conference Room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, and Tom Milburn MEMBERS ABSENT: Tom Hagen, Pete Rose, and Jonathan Sherwin STAFF PRESENT: Eric Lashley- Library Director Lashley noted that both the Chair and Vice Chair were not in attendance and therefore, according to Robert's Rules of Order, the board must elect a temporary chair to lead the meeting. Tom Milburn made the motion to nominate Michael Barnes to be the temporary chair for the August 16, 2016 meeting of the Library Advisory Board. Pat Baldwin seconded the motion, which passed unanimously. Temporary Chair Michael Barnes called the meeting to order at 6:06 P.M. A. Citizens wishing to address the Board. — None were present. B. Consideration of the minutes from the July 19, 2016 Library Advisory board meeting. —Michael Barnes. Tom Milburn moved to accept the July 2016 minutes as distributed. Lindsay Cooper seconded the motion, which passed unanimously. C. Consideration of Library Director's Report. — Eric Lashley. Lashley reviewed July's statistics, and gave reports on the library's new Eldercare Collection, events, and the open position for a Community Resources Coordinator (job posting attached to these minutes). No action required. D. Consideration and possible action to approve the library staff's recommendation to select Ingram, Inc. as the preferred book vendor for the library. —Eric Lashley. Lashley reviewed a handout provided in the agenda packet showing discounts that the library receives from Ingram, Inc. and briefly discussed the differences between other major book vendors. Pat Baldwin made a motion to support library staff's recommendation of Ingram, Inc. as the library's preferred vendor for library materials. Milburn seconded the motion, which passed unanimously. E. Consideration of future board meetings. — Eric Lashley. Due to scheduling conflicts, the board discussed changing the meeting time from 6:00 pm to 6:30 pm. Milburn moved to change the Library Advisory Board's meeting time to 6:30 pm. Cooper seconded the motion which passed unanimously. The next Library Advisory Board meeting will be Tuesday, September 20, 2016 at 6:30 p.m. Temporary Chair Barnes adjourned the meeting at 7:05 PM. Respectfully submitted, Wwk Lindsay ooper Secretary Pete Rose Chair Job Title: Community Resources Coordinator Pay Grade: FLSA Category: Exempt Effective Date: 10/01/2016 Revision Date: 2/2016 SUMMARY: Coordinates with local social services agencies to refer library patrons to needed services. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Interviews patrons and their families and coordinates with area nonprofit organizations to meet the social and emotional needs of the patron. ® Responsible for coordinating services for seniors, residents with disabilities and limited mobility, low-income families and homeless patrons. ® Responsible for creating and maintaining relationships with area nonprofit organizations. ® Responsible for compiling and updating a nonprofit resource guide. ® Responsible for the promotion of nonprofit and governmental social services in Georgetown. ® Responsible for the collection of data and preparation of reports on output measures. ® Schedules nonprofit organizations use of library facilities and assets. ® Staff liaison for the City's Commission on Aging. ® Performs other duties as assigned. MINIMUM QUALIFICATIONS: Education, training and Experience Guidelines Master' degree in Social Work. Knowledge of: • Knowledge of the Spanish language desired. ® Local nonprofit social services and governmental agencies in the Central Texas region. ® Customer service methods and techniques. ® City policies and procedures. Skill in: • Utilizing the computer and related equipment, hardware, and software to perform data entry, review, retrieval, and research. ® Prioritizing, tracking, and managing multiple projects, assignments and duties. ® Communicating effective, both orally and in writing. ® Making formal presentations before audiences of peers or customers. Page 1 of 2 v Assisting and providing instructions for children and adults. v Utilizing Internet web aites, professional pub|icadono, and references. " Establishing and maintaining effective working relationships. " Compiling and analyzing simple statistics. n Evaluating, interpreting, and analyzing day-to-day operations and formulate effective solutions to identified problems. LICENSES AND CERTIFICATION REQUIREMENTS Valid Class C Texas driver's license Social Work Professional License PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, |ifUnQ, canYing, pushing, puUing, raoching, handling, fine dexterity, crouching, bending, viaion, hearing, talking, use offoot controls. May besubject hn repetitive motion such astyping, data entry, and vision tomonitor. Page cofz GEORGETC WN PUBLIC LIBRARY Comparative Fiscal Year Statistics ' 'atl`On Visits --Dec Jan Feb Mar Apr May Jun Jul Aug Annual Total Current Year 23173 26830 17923' 19129 23348 20901 27962* 26836 29049 233041 2014-2015 29346 22955 23173 24513 24639 27168 35237 33868 39184 344433 2013-2014 24808 29552 28508 32771 29993 32224 34833 34543 28227 361444 2012-2013 19786 27227 27534 32142 29052 31322 27364 34402 33680 _ 350225 2011-2012 22499 35123 32409 47620 39433 26692 37182 28176 41664 396094 2010-2011 28878 27363 29232 31269 33018 28835 29195- 36898 27393 362923 Circulation 2016 Annual Total Current Year 38374 41608 39610 43111 39622 41144 49711 49188 46120 472021 2014-2015 39820 41946 - 39834 4558 41654 43891 53730 50360 46153 527987 2013-2014 4066 44732 40648 4748 42575 44837 55464 55912 53094 559209 2012-2013 3871 44973 40288 4524 44749 44932 54345 56862 51078 5068 2011-2012 38880 44006 41925 45073 42285 46462 55172 55112 50183 55202 2010-2011 35963 42919 "40488 4419 40729 44652 53999 52 44806 527746 FY 2016-2416Statistics Children's Programs Attendance- 475 980 1018 1697 91 1343 1819 2014 108 annual Total 11153 Programs 4 7 6 9 4 8 17 22 1 89 Story Time Programs 18 24 22 22 30 26 24 24 0 224 Other (Tour, Movies, 2 4 4 4 4 5 3 1 0 34 After School Prograrr 3 4 4 4 4 4 4 4 4 42 Other Services ILL Ordered 24 28 47 37 25 43 44 31 37 393 ILL filled 20 17 34 5 24 35 27 23 32 277 ~-iternet usage (persons) 5260 6163 5691 6213 5709 6011 8146 8202 8056 71007 Overdrive usage (E-books) 2045 2313 2067 2224 2171 2372 2339 2248 2323 24078 Overdrive usage (audioboolt 518 609 526 574 622 569 572 624 669 6361 Bookmobile circulation 2281 3090 2993 2948 2563 2320 2043 1917 1983 27657 Volunteer Hours Adult 547.50 599.50 691.00 706.25 625.25 773.80 7%50 703.00 796,50 7469.05 Teen 45.25 73.75 48,50 57.50 62.25 109.00 74.50 111.75 59.75 791.50 Community Service 43.00 49.25 15.25 14.75 20.50 0.00 14,00 0.00 0.00 196,50 Total 635.75 722.50 754.75 778.50 708.00 882.80 85&00 814.75 856.25 8457.05 Registrations City Residents -new 153.00 192.00 200.00 21100 147.00 196.00 329,00 287.00 328.00 2433.00 GISD Kids' Cards 6,00 12,00 8.00 8.00 1.00 10.00 37,00 14,00 9.00 119.00 Non -residents -new 41.00 74.00 92,00 88.00 67,00 55,00 117.00 142.00 95.00 883.00 Total 200.00 278.00 300.00 309,00 215.00 261.00 483.00 443.00 432.00 3435.00 Cash Receipts Fines/Misc. Revenue 1850.32 1690.72 2258.12 2204.34 2009.38 1996.04 2069.51 2065.17 2201.81 2280162 Non-resident fees 2050.00 2438.00 2980,00 2555.00 2585,00 2710.00 4542.50 3974.00 3130.00 - 31199:50 Donations 2058:09 3659.71 3357.90 2988.61 2438.97 2694.91 2146,97 2302.15 2205.60 27153.35 Gifts/Memorials 2700.00 46171 1020.00 180 00 2784.60 15000.00 11037.00 10000.00 5050.00 51 36.16 Meeting Room Use persons attdg meetings 1835 2087 3083 3144 2988 3865.00 6585.00 605Z00 2383.00 37431 Library Collection Changes Copies Added 734 956 1305 814 1132 2349 1772 1432 168 134 opies Discarded 595 1429 2192 841 861 959 978 1319 937 12420 ,; onations Added 30 108 324 70 78 201 166 333 366 1836 Page 6 of 12 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY August 2016 AUGUST- HIGHLIGHTS • Storytime took a break during August and will resume on September 6. • Williamson County Art Guild provided art in the library's galleries during August. • Patrons continue to enjoy the Texas Society of Sculptors Summer Show at the library. • Peter Fletcher provided live music on August 21 at 2 p.m. • GPL Cinema kicked off with Funny Face August 5 and Zootopia on August 19. • Library staff met with the Courageous Conversations group to plan another series of film screenings and discussions pertaining to Hispanic & Latin experiences in Texas. There were no patron comments this month. Page 7 of 12 GEORGETOWN PUBLIC LIBRARY DONATIONS -- August 2016 K0NOFt Libby Wood Dewey in honor of Susan Hoyt & granddaughter Claire Christene McKenzie DAR Library Catalog (2 vol. set) Allen Dark His books -Apple in the Grass, Beyond Justice, Mary Loescher Preston Poole R. M. Bruner Pinedale Incident Bird Songs Bible in honor of Jane Waterman $50 in memory of Zora Evans $100 in memory of Joe Pessarra Page 8 of 12