HomeMy WebLinkAboutMinutes_GVPID_08.08.2016City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, August 8, 2016 at 6:00 p.m.
Georgetown Communications and Technology Building
510 W. 91h Street Georgetown, TX 78626
Members present: Melinda Marler, President; Richard Harrison; Brian Ortego; and Bill Weber
Members Absent: Steve Goodman and Katie Porter
Staff present: Jim Briggs, GM Utilities; Mark Miller, Transportation Services Manager; Trina
Bickford, Purchasing Manager and Karen Frost, Administrative Assistant
Meeting called to order by Marler at 6:10 p.m.
A. Public wishing to address the Board. This item was moved to be included in item G - Project
Updates.
B. Discussion and possible action to approve the minutes of the July 21, 2016 regular
meeting - Karen Frost, Secretary.
Motion by Harrison, second by Ortego to approve the minutes as prepared.
Approved 4-0-2 (Goodman and Porter absent)
C. Consideration and possible action to recommend to the City Council the re -appointment
of Steve Goodman for a second two-year term to end in February 2019.
Motion by Ortego to recommend to City Council the re -appointment of Steve
Goodman for a second two-year term to end in February 2019. Second by Weber.
Approved 4 - 0-2. (Goodman and Porter absent.)
D. Consideration and possible action to approve award of a purchase order to Legacy
Arbor Care for an amount not to exceed $12,250.00 for tree trimming and other related
services in the public areas of Georgetown Village - Trina Bickford, Purchasing Manager
Motion by Harrison to approve the award of a purchase order to Legacy Arbor Care as
per the bid and scope of work. Second by Ortego.
Board members discussed the height the bottom of the trees would be trimmed to.
Briggs stated the height for the transportation department's tree trimming is 13 feet 6
inches. The city's urban forester will monitor and supervise the tree -trimming job and
make accommodations as needed, giving trees room to grow and still allow pedestrians
and vehicles to pass under them.
Vote: Approved 4 - 0 - 2. (Goodman and Porter absent.)
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Meeting: August 8, 2016
E. Consideration and recommendation to approve an expenditure for a PMM (Polymer
Modified Masterseal) application on alleys within Georgetown Village in an amount not
to exceed $20,000. - Mark Miller, Transportation Services Manager.
Motion by Weber to approve the work per the City's contractor. Second by Ortego.
Mark Miller explained the process. The first course is silica sand then the second course
is laid over that first course, making a very durable material. The product will dry
quickly, within two hours, and look much better than what is currently there. The City
is paying for the grate "envelopes" to be redone. The PID budget is paying for the alley
pavement. Neighbors will be notified by fliers 48 hours prior to their alley being closed
for the work. Marler suggested adding information on their Facebook page also.
Vote: 4 - 0 - 2. (Goodman and Porter absent.)
F. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of July 2016 - Karen Frost, Secretary
Bill Weber presented the reports. There were no questions or action.
G. Project Update Reports - Jim Briggs, General Manager of Utilities
Public was allowed to address the board at this time.
Paula Curry, 1104 Cedar Elm Ln - Ms. Curry said she sent a letter to the Council and
Mayor and then read that letter to the board. She asked them to eliminate the PID tax if
the PID Board was eliminated and that it was not "neighborhood friendly". Jim Briggs
explained the purpose of the PID Board and Assessment. Melinda Marler explained that
there were some issues between the city and the board and the legalities of those issues
were being discussed so that the administration of the PID would be fair and correct.
Marler also stated that if the board and City can come to an agreement on how to run
the PID, then working with the City could be beneficial to the homeowners through cost
savings and contract management.
Marlene McMichael, Westbury - Explained that she works in the legislative arena and
has researched how other PIDs work and found that most PIDs are created to fund
specific major items in a subdivision. She also stated the recommended standard rate
for administration of the PID is 15%, which is in the realm of the proposed budget and
she encourages the Board to approve that annual expense for additional city services
received.
There was further discussion of the future of the PID Board and it was noted that all
future discussions will be publicized for public hearings and meetings. There will be
neighborhood meetings and written communications to the homeowners before the end
of the calendar year.
Patsy Nieto, 100 block of Westbury - offered kudos to the volunteers who served on the
board and complained about the lack of irrigation in Fairfield Park and the lack of Mutt
Mitts in all the parks. She also expressed concern about the area behind the Delaney, at
the end of Westbury alley, which has become overgrown and is not being maintained by
anyone. Briggs stated the City would look into the ownership of that area.
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Meeting: August 8, 2016
Chris King, Rowan Park — complained about rocks on the sidewalks in a certain area.
Bill Weber stated those belong to the developer at this time and he will insure that the
rocks are cleaned up within two weeks.
Jim Briggs continued with the project updates. The alleys are being repaved. The
previous landscape company that abandoned the last part of the job will not be receiving
any further payments. The City is working with KB Homes and Gehan Homes to
resolve the pond issues. The properties are non -transferable at this time.
Ortego asked the city to check on the irrigation lines and to verify that all are working
and have been converted to the summer schedule, watering more frequently than in the
spring. Marler reminded that the irrigation repairs in the roundabouts should not be
done because the roundabouts themselves are being reconstructed.
Adjournment
Motion by Harrison to adjourn. Second by Ortego. The meeting was adjourned at 7:34
p.m.
Approved, Melinda Marler, President
Georgetown Village PID
Meeting: August 8, 2016
Attest, Karen Frost, Secretary
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