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HomeMy WebLinkAboutMinutes_GVPID_09.12.2016City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, September 12, 2016 at 6:00 p.m. Georgetown Communications and Technology Building 510 W. 9th Street Georgetown, TX 78626 Members present: Melinda Marler, President; Steve Goodman; Richard Harrison; Gary Newman; Brian Ortego; Katie Porter and Bill Weber Members Absent: none Staff present: Jim Briggs, GM Utilities; Eric Nuner, Asst. Parks Director; Jamie Beran, Parks Superintendent; Andreina Davila, Project Coordinator and Karen Frost, Administrative Assistant Meeting called to order by Marler at 6:06 p.m. A. Welcome new Board member Gary Newman and public wishing to address the Board. Melinda Marler, President. Gary Newman was welcomed as the newly appointed developer representative. B. Discussion and possible action to approve the minutes of the August 8, 2016 regular meeting — Karen Frost, Secretary. Marler opened the floor for citizens to speak. Paula Curry, Patsy Nieto and Marlene McMichael requested changes to the minutes. Motion by Harrison, second by Ortego to approve the minutes with corrections as appropriate. Approved 7-0. Marler invited the citizens to speak at this time. Paula Curry: voiced concerns about the budget and the mention of recreational facilities that she says she is not okay with. There is a statement of "perpetual assessment" that she states the area does not need daily maintenance but that it does need improvement. She stated there has not been any mulch installed in a year which affects the health of the environment. There are still no MuttMitts in the holders. She complained that the area behind the Delaney is looking bad with high grass, dead trees and trash, and the Delaney parking lot lights are too bright. Briggs responded that the city will look at the bufferyard requirements, the native landscape that is allowed, the lights, the fencing requirements and the general maintenance of the area. Patsy Nieto: voiced concern over the condition of the parks, lack of mulch, lack of MuttMitts and asked for clarification of the budget items for sidewalks and street trees. She also asked for Mr. Briggs to contact her. Georgetown Village PID Page 1 of 3 Meeting: September 12, 2016 C. Consideration and possible action to cancel the rental of a storage unit for miscellaneous storage. Melinda Marler, President Marler explained that there is not a reason to continue renting this space. There is very little being stored in the unit. Briggs said the signs can be stored with the city and this should be cancelled. Motion by Ortego, second by Goodman to cancel the rental effective October 1, 2016. Approved 7 — 0. Marler and Karen Frost will make arrangements to clean out the remaining items before October 1. D. Presentation of the Georgetown Village Public Improvement District monthly financial reports for the month of July 2016 — Bill Weber, Treasurer Weber presented the reports and said there was nothing showing a significant variance. There was some discussion on the effect of "frozen" taxes on the PID. E. Project Update Reports — Jim Briggs, General Manager of Utilities • Briggs reported that the alleys have been sealed and the work is complete for that stage. Striping will be done soon, especially for the crosswalks. Inlets and drainage work will be done after Oct 1, in the 2017 budget. Marler questioned why all the alleys had to be done at once. Briggs explained that is was more cost effective to do it this way. The work came in under the projected, budgeted amount. • The Safe Routes to School program will be held at Village Elementary this year and the crosswalks will be painted/installed before that event on October 51". • Staff was asked to look at construction entrance signs and to look at the Village Commons roundabout. There is concern that construction traffic is tearing up the landscaping and curbs. • Mulch and MuttMitts update: Eric Nuner explained that the maintenance contract that the PID is under is for the months of July through September does not include the installation of mulch. The regular PID maintenance is being added to the citywide landscape maintenance contract that is going out to bid soon. That bid should be issued by January. As a result, the PID maintenance will be handled by Brightview on a month-to-month basis until the permanent contractor is chosen. Nuner is bidding out the purchase and installation of 500 cubic yards of mulch and is hoping to have that installation begin by the end of the month. Marler stated she likes the idea of the contract being bid out with the city contract but wants the Board to be included in the process. Marler also noted that the property in front of the cemetery along Shell Road is still being maintained by the PID contractor and that the property owner(s) of the cemetery should be maintaining that, not at the PID expense. Georgetown Village PID Page 2 of 3 Meeting: September 12, 2016 Mutt Mitts have been ordered and should be delivered this week. There was a miscommunication about whose responsibility it was to provide and install them. That is resolved and Brightview will be installing them in all the holders as they provide maintenance in those areas. • Irrigation repairs — Jamie Beran reported the contract has been issued and the contractor will begin working on the irrigation system repairs on September 26. • Board members asked to begin discussions on items that can be considered capital improvements. Briggs stated those items can be discussed at workshops in the future, as part of a posted agenda. The city attorney has stated that capital improvements can be valid expenses from the special revenue fund. • Board members brought forth specific concerns about areas within the PID that need to be addressed. Staff noted those and will address them with the developer or the property owners as needed. • Tree -trimming — Andreina Davila reported that the tree trimming of trees in the PID common areas would begin the end of September. There was discussion of the difference between the trees being trimmed and the "street trees" that were on private property. Street tree trimming will be discussed at a later time, it was not part of the approved budget but was an item on the parking lot list for consideration at a later date. • Budget and Assessment Plan — Davila reported that the City Council approved the first reading of the budget along with the assessment rate. Second reading of the budget and assessment rate will be held on the following night, September 13th. Ortego asked that definitions of items be included in the budget documents, for clarity. • It was discussed that information from the city, in regards to roadwork or announcements for the area, could be sent to Ms. Marler or Mr. Ortego for posting to the Georgetown Village community Facebook page. Adjournment Motion by Goodman to adjourn. Second by Porter. The meeting was adjourned at 8:26 p.m. Approved, Melinda Marler, President Georgetown Village PID Meeting: September 12, 2016 Attest, Karen Frost, Secretary Page 3 of 3