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HomeMy WebLinkAboutMinutes_UDCAC_08.10.2016Committee Present: P.J. Stevens, Chair, Tim Bargainer, Secretary; Philip Wanke, Vice -chair; Bruce Barton, Henry C. Boecker, John Philpott. Committee Member(s) Absent: Gray Taylor Staff Present: Valerie Kreger, Principal Planner; Jordan Maddox, Principal Planner; Sofia Nelson, Planning Director; Matt Synatschk; Historic Planner; and Tammy Glanville, Recording Secretary. Guests Present: Chris Brown, Tim Haynie, Iva Wolf McLachlan. A. Call to Order at 3:06 p.m. by Chair P.J. Stevens. B. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. C. Consideration and possible action to approve the minutes from the July 13, 2016 Unified Development Code Advisory Committee meeting. Motion by Wanke, to approve the minutes as amended from the July 13, 2016 Unified Development Code Advisory Committee meeting second by Philpott. Approved 6 - 0 (Taylor absent) D. Discussion regarding potential amendments to Chapter 12, Transportation. Jordan Maddox Maddox explained staff continues to refine transportation items in Chapter 12. Maddox discussed developer responsibilities when right-of-way dedication and reservation is required for comprehensive plan roadways. Changes to the paved width measurement on all streets from face -of -curb to back -of -curb for consistency of measurement regardless of curb type. Clarification was made regarding private streets are allowed for non-residential multi -lot developments only, built to local street standards with maintenance agreements. Clarification was made regarding Estate subdivision requiring only 1 -side sidewalks on local and both sides on collectors. Staff increased lot count from 5 to 21 before second street connection required and indicated 2nd street can be future stub connection. Staff revised the cul-de-sac length and pedestrian through -connection requirements. Staff added inter -parcel driveway connectivity requirements for non-residential. Barton and Wanke suggested adding cross -access easements to inter -parcel connectivity. Committee agreed with the idea of developers having the option or flexibility between stand-up curbs or rollover curbs. Committee and staff discussed street connections and stub outs connecting to parking lots. Staff asked and Committee suggested seeing comparisons from other cities and incentives to choose from. E. Discussion on potential amendments to Chapter 9, Off -Street Parking. Jordan Maddox Maddox presented potential amendments to Chapter 9 and clarified that all off-street parking shall be of a paved surface. Several additions to Chapter 9 were tandem parking spaces as allowed usage; exception to paved surface for Heritage Trees; allowance for Rural and Estate lots to use non -Paved surface; stacking requirement for gated apartment entrances/exits. Phillip Wanke suggested changing the apartment gated entrance stacking from the Key Pad to street along with adding turnaround space. F. Discussion regarding potential amendments to Chapter 3 of the UDC. Valerie Kreger and Jordan Maddox Kreger explained staff has had ongoing issues over the last couple of years with application review that is premature due to overlap of application submittals. The proposal is to split policy applications (those approved by City Council) with technical applications (approved by P&Z or administratively). Staff is suggesting a Development Plat type be added and would be required prior to development for any non -single family property that was previously exempt from platting at time of division or that is otherwise unplatted. Staff is also proposing plat extensions be reduced from 24 months to 6 since plats already have built-in extensions by phasing plans. Staff explained the plat extension process was added during the recession and has been used primarily by a single party. Other changes include deleting Plat Reinstatements and Site Plan extensions and reinstatements remain as adopted. The Development Engineer will now assume approval authority for licenses to encroach into a public easement. However, encroachments into ROW remain Council authority. Staff is suggesting Plat Waiver process renamed Subdivision Variance. Process is open to certain subdivision requirements throughout the UDC, as stated in each section. Staff discussed creating a grading permit to allow clearing of vegetation and soil grading. Committee suggested David Munk, Utility Engineer and Dave Hall, Building Official attend meeting regarding grading permit. G. Overview of next UDC meeting and upcoming schedule. Valerie Kreger and Jordan Maddox Staff's goal is to have finalized versions of Chapter 3, 6, 7, 9, 12, and 13 to the Committee for final presentation and comment at the September meeting. We will also be introducing housekeeping changes to Chapter 2, 8, 11 and bringing forward definitions that correspond to these chapters. The intent is to discuss and address any further outstanding items at the September meeting and then begin a public comment period between the September meeting and October meeting. Staff is anticipating scheduling a vote on these amendments at the October meeting.