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HomeMy WebLinkAboutMinutes_ARTAB_09.20.2016Minutes of the meeting of the Arts and Culture Board City of Georgetown, Texas September 20, 2016 The Arts and Culture Board met on Tuesday, September 20, 2016 at 4:30 p.m. in Classroom 211 of Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Gary Anderson, Jane Estes, Tim Fleming, Betty Ann Sensabaugh, Laura Sewell, Carol Watson and Linda Wilde. STAFF PRESENT: Eric Lashley- Library Director, and Lawren Weiss- Administrative Assistant OTHERS PRESENT: Georgetown Art Works Board of Directors- Mari Ramirez -President, Kevin Kaplan -Vice President, Malea Cannon -Secretary, John Chapman -member, and Rachael Jonrowe- member & City Council member. Chair Sensabaugh called the meeting to order at 4:30 p.m. Regular Session A. Citizens wishing to address the board. — Members of Georgetown Art Works' Board of Directors were present to speak on item B (see attachments). B. Introduction of Georgetown Art Works Board of Directors and discussion regarding operations of Georgetown Art Center. — Eric Lashley, Library Director. Members of both boards introduced themselves. Lashley explained that the operating agreement between Georgetown Art Works and the City of Georgetown will expire in August 2017. Discussion ensued regarding goals of Georgetown Art Works for 2017 and how the Arts and Culture Board can help the organization. Topics included, but are not limited to, volunteers, financial reports, partnerships with Cordovan Art School, fundraising, exhibits, gift shop changes, diversity, and collaborating with other downtown Georgetown organizations and businesses. No action taken. C. Report from Georgetown Art Works regarding the operation of Georgetown Art Center. —Eric Lashley, Library Director. Both boards reviewed the monthly report regarding the operation of Georgetown Art Center. No action required. D. Announcements regarding arts & culture in Georgetown. —Betty Ann Sensabaugh, Board Chair. Board members reviewed a flyer for National Arts Month that showcased arts and culture in Georgetown. No action required. E. Review of correspondence to the Arts & Culture Board.'—Lawren Weiss, Administrative Assistant. Board members reviewed a report from Georgetown ISD regarding use of funds awarded during the 2015-16 grant process for Mark Kistler's Learn to Draw Assemblies. No action required. F Consideration and possible action regarding the minutes of the August 16, 2016 Arts & Culture Board meeting. -Betty Ann Sensabaugh. Jane Estes moved to approve the August 2016 minutes as distributed. Laura Sewell seconded the motion, which passed unanimously. G. Discussion regarding the 2016-2017 ,grant process. — Eric Lashley. Lashley discussed a proposed timeline for this year's grant process. Board members discussed allowing individuals to apply for funding for arts outreach projects, in addition to the arts and cultural organizations in Georgetown. No action required. H. Report regardinq 2016-2017 Sculpture Tour. —Dana Hendrix. Board members reviewed an email between Hendrix, Weiss, Linda Wilde and Dar Richardson (attached to these minutes) regarding changes to the 2016-2017 Sculpture Tour. No action required. Discussion regarding the City of Georgetown arts and culture budget. —Eric Lashley, Library Director and Lawren Weiss, Administrative Assistant. As we enter a new fiscal year, City staff members are planning projects to enhance arts and culture in Georgetown. Lashley reminded the Board that as stated in the bylaws, their role is strictly advisory, and the authority to expend funds lies with City staff, not board members. The Arts & Culture Board is designed to advocate and fundraise for arts and culture in Georgetown. Lashley reported on a budget plan for 2016-2017 (attached to these minutes), and discussion followed regarding increasing public art projects in the coming year. J. Consideration of future board meetings. The next Arts and Culture Board meeting will be on October 18, 2016 at 4:30 PM. No action taken. Chair Sensabaugh adjourned the meeting at 6:25 p.m. Respectfully submitted, xe Carol Watson, Secretary Betty Ann Sensabaugh, Chair Located on: Global / Boards and Commissions / Forms / "BC-Comment-Form—Posted-Items Available in: Word or Fillable PDF For Posted Agenda Items on a ". 's ' City of Georgetown GEORGETOWN TE.,, Advisory Board Agenda 1: To address a City of Georgetown Advisory Board or Commission regarding a posted agenda item, complete this form and submit it to the Advisory Board or Commission Liaison prior to the discussion of the item at the meeting, preferably prior to the beginning of the meeting. Name of Advisory Board or Commission: 't- � ILA —ANA- Meeting Date: Agenda Item (ex: A, B, C, etc.): Speaker's Name: Residence Address: If speaking for an organization, M YJ Y-l'AQ Name of Organization: Ci4, Speaker's Official Capacity: Disclaimer: By submitting this request to address the Board/Commission, 1 agree that I will keep my comments to the subject listed. I will refrain from the use of any obscene, vulgar, or profane language. I understand that if 1 do not follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda item: 1. Fill out form completely and turn in to the Advisory Board or Commission Liaison prior to discussion of the item, preferably prior to the beginning of the meeting. 2. Wait for the Chair to call your name to speak. 3. State your name and speak clearly into the podium microphone. 4. You will have three minutes to address the Advisory Board or Commission; six minutes is permissible if another citizen has signed over their time to you. That citizen must also complete this form and be present while you are speaking. Located on: Global / Boards and Commissions / Forms /'BC-Comment-Form_Posted-Items Available in: Word or Fillable PDF Citizen Comment Form For Posted Agenda Items on a HE 114-18 City of Georgetown .- --EO RGETOWN TE Advisory Board Agenda XAS To address a City of Georgetown Advisory Board or Commission regarding a posted agenda item, complete this form and submit it to the Advisory Board or Commission Liaison prior to the discussion of the item at the meeting, preferably prior to the beginning of the meeting. Name of Advisory Board or Commission: 447t Meeting Date: 1_52C A/ V4// Agenda Item (ex: A n r -+^ i. Speaker's Name: Residence Address If speaking for an organization, Name of Organization: Speaker's Official Capacity: Disclaimer. By submitting this request to address the Board/Commission, l agree that I will keep my comments to the subject listed. 1 will refrain from the use of any obscene, vulgar, or profane language. 1 understand that if I do not follow this procedure, my speaking time may be terminated and l may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda Item: I Fill out form completely and turn in to the Advisory Board or Commission Liaison prior to discussion of the item, preferably prior to the beginning of the meeting. 2. Wait for the Chair to call your name to speak. 3. State your name and speak clearly into the podium microphone. 4. You will have three minutes to address the Advisory Board or Commission, six minutes is permissible if another citizen has signed over their time to you. That citizen must also complete this form and be present while you are speaking. Located on: Global / Boards and Commissions / Forms / "BC-Comment-Form_Posted-Items Available in: Word or Fillable PDF ;s )WN I L/\/ -\J Citizen Comment Form For Posted Agenda Items on a City of Georgetown Advisory Board Agenda To address a City of Georgetown Advisory Board or Commission regarding a posted agenda item, complete this form and submit it to the Advisory Board or Commission Liaison prior to the discussion of the item at the meeting, preferably prior to the beginning of the meeting. Name of Advisory Board or Commission: Y'�' � C Meeting Date: 4.20_ Agenda Item (ex: A, B, C, etc.): ,5 Speaker's Name: /n 4 (,Cq C 4h^an Residence Address: hb 6,4jan C&Je gu.#++7 IX 7$63 y If speaking for an organization, Name of Organization: GT -'w [„yaks Speaker's Official Capacity: Secrejw y Disclaimer: By submitting this request to address the Board/Commission, I agree that 1 will keep my comments to the subject listed. I will refrain from the use of any obscene, vulgar, or profane language. I understand that if 1 do not follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda Item: 1. Fill out form completely and turn in to the Advisory Board or Commission Liaison prior to discussion of the item, preferably prior to the beginning of the meeting. 2. Wait for the Chair to call your name to speak. 3. State your name and speak clearly into the podium microphone. 4. You will have three minutes to address the Advisory Board or Commission, six minutes is permissible if another citizen has signed over their time to you. That citizen must also complete this form and be present while you are speaking. Located on: Global / Boards and Commissions / Forms / "BC-Comment-Form—Posted-Items Available in: Word or Fillable PDF Citizen Comment Form C3,0-4,For Posted Agenda Items on a Esr.,s :' City of Georgetown EORGETOWRT Advisory Board Agenda TEXAS To address a City of Georgetown Advisory Board or Commission regarding a posted agenda item, complete this form and submit it to the Advisory Board or Commission Liaison prior to the discussion of the item at the meeting, preferably prior to the beginning of the meeting. Name of Advisory Board or Commission: A F Meeting Date:; ( zN Agenda Item (ex: A, B, C, etc.): Speaker's Name: - O ' -t'_ Residence Address: , fi If speaking for an organization, Name of Organization: i i " Speaker's Official Capacity: .. Disclaimer: By submitting this request to address the Board/Commission, t agree that I will keep my comments to the subject listed. I will refrain from the use of any obscene, vulgar, or profane language. i understand that if I do not follow this procedure, my speaking time may be terminated and l may be requested to sit down or be removed from the building. / understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda Item: 1. Fill out form completely and turn in to the Advisory Board or Commission Liaison prior to discussion of the item, preferably prior to the beginning of the meeting. 2. Wait for the Chair to call your name to speak. 3. State your name and speak clearly into the podium microphone. 4. You will have three minutes to address the Advisory Board or Commission, six minutes is permissible if another citizen has signed over their time to you. That citizen must also complete this form .and be present while you are speaking. Located on: Global / Boards and Commissions / Forms / "BC-Comment-Form_Posted-Items Available in: Word or Fillable PDF :s )WN - 1 L/\1AJ Citizen Comment Form For Posted Agenda Items on a City of Georgetown Advisory Board Agenda To address a City of Georgetown Advisory Board or Commission regarding a posted agenda item, complete this form and submit it to the Advisory Board or Commission Liaison prior to the discussion of the item at the meeting, preferably prior to the beginning of the meeting. 4�rfs$Ufturp, Name of Advisory Board or Commission: Meeting Date: Agenda Item (ex: A, B, C, etc.): Speaker's Name: Residence Address: If speaking for an organization, Name of Organization: Speaker's Official Capacity: Disclaimer: By submitting this request to address the Board/Commission, / agree that I will keep my comments to the subject listed. I will refrain from the use of any obscene, vulgar, or profane language. 1 understand that if I do not follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda Item: 1. Fill out form completely and turn in to the Advisory Board or Commission Liaison prior to discussion of the item, preferably prior to the beginning of the meeting. 2. Wait for the Chair to call your name to speak. 3. State your name and speak clearly into the podium microphone. 4. You will have three minutes to address the Advisory Board or Commission; six minutes is permissible if another citizen has signed over their time to you. That citizen.must also complete this form and be present while you are speaking. 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Recent grants have averaged $2,000 apiece. Nonprofit organizations, schools, informal arts and culture organizations, and individual artists that are occo1iug public ad or an event open to the public are eligible to apply. Proposals should bcoomore than 7pages long and include: ° Purpose and description ofthe event orproject * Amount being requested and total budget, including other anticipated funding sources (e.Q, donations, ticket sales, other grants) ° Date, location, admission charge, and anticipated attendance • Size and demographic makeup ofpast audiences orparticipants ° Contact information (phone and email) for someone who is readily available to answer questions about the proposal Special consideration will be given for events or projects that meet one or more of these criteria: ^ Are free and open tothe public w Include outreach tnpopulations that are traditionally underrepresented ( � ° Have a cultural tourism or economic impact (e.g., events that may attract people who also - attend other arts 8'culture venues orevents, stay overnight, shop, ordine inGeorgetown) Organizations that receive funding will be required to follow up by: ° Recognizing the City of Georgetown Arts and Culture Board in their advertising and programs • Submitting none-page report tothe Arts and Culture Board nolater than with description of the use of grant funds and copies of event promotion materials 5e '��Oj Llo)yl The deadline for grant proposalsis 5 pm on Tuesday, November 8,78l6.Organizations will be notified by email about funding decisions by November --7T Submit grant proposalst0 LanrcnWeiS3, Georgetown Public Library, 402 W. Eighth Street, Lawren Weiss From: Dana Hendrix Sent: Friday, September 16, 2016 2:30 PM To: Eric Lashley Cc: 'Delos Richardson'; 'Linda Wilde'; Lawren Weiss Subject: Sculpture Tour Eric, Dar, Linda, Lawren, and I had a great planning session regarding the Sculpture Tour yesterday. Since I will miss the Arts & Culture Board meeting Tuesday, I wanted to give you the basic takeaway. 2016-2017 Proposal Dar expressed his desire to retire from managing the selection process. Make this our transition year, retaining our current invitational approach through Dar and Linda for this year but then putting in place a new process in 2017. Raise the full -year honorarium to $400 to be more in keeping with surrounding area. Offer 9 pieces, extending 6-7 of the pieces that are already in place and adding 2-3 that will be new this fall. All 9 will be removed Oct. 31, 2017. Compensate all artists each year, and insist on prompt removal of pieces at end of exhibit period. Add concrete pads for locations where we lack them (library and rec center). Begin to publicize new approach early in 2017 in preparation for 2017-2018. 2017-2018 Proposal Have 9-12 brand new pieces installed November 15, 2017. Possibly add 3 pieces back at Rec Center Nov. 15, 2017 too, if pads are constructed. Thereafter, change all pieces out every November 15 (other area shows also change out in fall). Include artists reception each year. Selection process will no longer be invitational but will be entirely run by City. Issue Call for Entries Jul. 1 -Sept. 30, 2017 in order to make selections at October Arts & Culture Board meeting. Installation of all new pieces week of Nov. 15, 2017 (no entry fee; if a piece sells it can be replaced by the artist). Possibly include a competitive element with juror and cash awards (ie, Highland Lakes offers $2,000 for best of show now; we could do less and perhaps a people's choice too). 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