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HomeMy WebLinkAboutMinutes_ARTAB_09.20.2016Minutes of the meeting of the Arts and Culture Board City of Georgetown, Texas September 20, 2016 The Arts and Culture Board met on Tuesday, September 20, 2016 at 4:30 p.m. in Classroom 211 of Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Gary Anderson, Jane Estes, Tim Fleming, Betty Ann Sensabaugh, Laura Sewell, Carol Watson and Linda Wilde. STAFF PRESENT: Eric Lashley- Library Director, and Lawren Weiss- Administrative Assistant OTHERS PRESENT: Georgetown Art Works Board of Directors- Mari Ramirez -President, Kevin Kaplan -Vice President, Malea Cannon -Secretary, John Chapman -member, and Rachael Jonrowe- member & City Council member. Chair Sensabaugh called the meeting to order at 4:30 p.m. Regular Session A. Citizens wishing to address the board. — Members of Georgetown Art Works' Board of Directors were present to speak on item B (see attachments). B. Introduction of Georgetown Art Works Board of Directors and discussion regarding operations of Georgetown Art Center. — Eric Lashley, Library Director. Members of both boards introduced themselves. Lashley explained that the operating agreement between Georgetown Art Works and the City of Georgetown will expire in August 2017. Discussion ensued regarding goals of Georgetown Art Works for 2017 and how the Arts and Culture Board can help the organization. Topics included, but are not limited to, volunteers, financial reports, partnerships with Cordovan Art School, fundraising, exhibits, gift shop changes, diversity, and collaborating with other downtown Georgetown organizations and businesses. No action taken. C. Report from Georgetown Art Works regarding the operation of Georgetown Art Center. —Eric Lashley, Library Director. Both boards reviewed the monthly report regarding the operation of Georgetown Art Center. No action required. D. Announcements regarding arts & culture in Georgetown. —Betty Ann Sensabaugh, Board Chair. Board members reviewed a flyer for National Arts Month that showcased arts and culture in Georgetown. No action required. E. Review of correspondence to the Arts & Culture Board.'—Lawren Weiss, Administrative Assistant. Board members reviewed a report from Georgetown ISD regarding use of funds awarded during the 2015-16 grant process for Mark Kistler's Learn to Draw Assemblies. No action required. Located on: Global / Boards and Commissions / Forms / "BC-Comment-Form—Posted-Items Available in: Word or Fillable PDF For Posted Agenda Items on a ". 's ' City of Georgetown GEORGETOWN TE.,, Advisory Board Agenda 1: To address a City of Georgetown Advisory Board or Commission regarding a posted agenda item, complete this form and submit it to the Advisory Board or Commission Liaison prior to the discussion of the item at the meeting, preferably prior to the beginning of the meeting. Name of Advisory Board or Commission: 't- � ILA —ANA- Meeting Date: Agenda Item (ex: A, B, C, etc.): Speaker's Name: Residence Address: If speaking for an organization, M YJ Y-l'AQ Name of Organization: Ci4, Speaker's Official Capacity: Disclaimer: By submitting this request to address the Board/Commission, 1 agree that I will keep my comments to the subject listed. I will refrain from the use of any obscene, vulgar, or profane language. I understand that if 1 do not follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda item: 1. Fill out form completely and turn in to the Advisory Board or Commission Liaison prior to discussion of the item, preferably prior to the beginning of the meeting. 2. Wait for the Chair to call your name to speak. 3. State your name and speak clearly into the podium microphone. 4. You will have three minutes to address the Advisory Board or Commission; six minutes is permissible if another citizen has signed over their time to you. That citizen must also complete this form and be present while you are speaking. Located on: Global / Boards and Commissions / Forms /'BC-Comment-Form_Posted-Items Available in: Word or Fillable PDF Citizen Comment Form For Posted Agenda Items on a HE 114-18 City of Georgetown .- --EO RGETOWN TE Advisory Board Agenda XAS To address a City of Georgetown Advisory Board or Commission regarding a posted agenda item, complete this form and submit it to the Advisory Board or Commission Liaison prior to the discussion of the item at the meeting, preferably prior to the beginning of the meeting. Name of Advisory Board or Commission: 447t Meeting Date: 1_52C A/ V4// Agenda Item (ex: A n r -+^ i. Speaker's Name: Residence Address If speaking for an organization, Name of Organization: Speaker's Official Capacity: Disclaimer. By submitting this request to address the Board/Commission, l agree that I will keep my comments to the subject listed. 1 will refrain from the use of any obscene, vulgar, or profane language. 1 understand that if I do not follow this procedure, my speaking time may be terminated and l may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda Item: I Fill out form completely and turn in to the Advisory Board or Commission Liaison prior to discussion of the item, preferably prior to the beginning of the meeting. 2. Wait for the Chair to call your name to speak. 3. State your name and speak clearly into the podium microphone. 4. You will have three minutes to address the Advisory Board or Commission, six minutes is permissible if another citizen has signed over their time to you. That citizen must also complete this form and be present while you are speaking. Located on: Global / Boards and Commissions / Forms / "BC-Comment-Form_Posted-Items Available in: Word or Fillable PDF ;s )WN I L/\/ -\J Citizen Comment Form For Posted Agenda Items on a City of Georgetown Advisory Board Agenda To address a City of Georgetown Advisory Board or Commission regarding a posted agenda item, complete this form and submit it to the Advisory Board or Commission Liaison prior to the discussion of the item at the meeting, preferably prior to the beginning of the meeting. Name of Advisory Board or Commission: Y'�' � C Meeting Date: 4.20_ Agenda Item (ex: A, B, C, etc.): ,5 Speaker's Name: /n 4 (,Cq C 4h^an Residence Address: If speaking for an organization, Name of Organization: GT -'w [„yaks Speaker's Official Capacity: Secrejw y Disclaimer: By submitting this request to address the Board/Commission, I agree that 1 will keep my comments to the subject listed. I will refrain from the use of any obscene, vulgar, or profane language. I understand that if 1 do not follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda Item: 1. Fill out form completely and turn in to the Advisory Board or Commission Liaison prior to discussion of the item, preferably prior to the beginning of the meeting. 2. Wait for the Chair to call your name to speak. 3. State your name and speak clearly into the podium microphone. 4. You will have three minutes to address the Advisory Board or Commission, six minutes is permissible if another citizen has signed over their time to you. That citizen must also complete this form and be present while you are speaking. Located on: Global / Boards and Commissions / Forms / "BC-Comment-Form—Posted-Items Available in: Word or Fillable PDF Citizen Comment Form C3,0-4,For Posted Agenda Items on a Esr.,s :' City of Georgetown EORGETOWRT Advisory Board Agenda TEXAS To address a City of Georgetown Advisory Board or Commission regarding a posted agenda item, complete this form and submit it to the Advisory Board or Commission Liaison prior to the discussion of the item at the meeting, preferably prior to the beginning of the meeting. Name of Advisory Board or Commission: A F Meeting Date:; ( zN Agenda Item (ex: A, B, C, etc.): Speaker's Name: - O ' -t'_ Residence Address: , If speaking for an organization, Name of Organization: i i " Speaker's Official Capacity: .. Disclaimer: By submitting this request to address the Board/Commission, t agree that I will keep my comments to the subject listed. I will refrain from the use of any obscene, vulgar, or profane language. i understand that if I do not follow this procedure, my speaking time may be terminated and l may be requested to sit down or be removed from the building. / understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda Item: 1. Fill out form completely and turn in to the Advisory Board or Commission Liaison prior to discussion of the item, preferably prior to the beginning of the meeting. 2. Wait for the Chair to call your name to speak. 3. State your name and speak clearly into the podium microphone. 4. You will have three minutes to address the Advisory Board or Commission, six minutes is permissible if another citizen has signed over their time to you. That citizen must also complete this form .and be present while you are speaking. Located on: Global / Boards and Commissions / Forms / "BC-Comment-Form_Posted-Items Available in: Word or Fillable PDF :s )WN - 1 L/\1AJ Citizen Comment Form For Posted Agenda Items on a City of Georgetown Advisory Board Agenda To address a City of Georgetown Advisory Board or Commission regarding a posted agenda item, complete this form and submit it to the Advisory Board or Commission Liaison prior to the discussion of the item at the meeting, preferably prior to the beginning of the meeting. 4�rfs$Ufturp, Name of Advisory Board or Commission: Meeting Date: Agenda Item (ex: A, B, C, etc.): Speaker's Name: Residence Address: If speaking for an organization, Name of Organization: Speaker's Official Capacity: Disclaimer: By submitting this request to address the Board/Commission, / agree that I will keep my comments to the subject listed. I will refrain from the use of any obscene, vulgar, or profane language. 1 understand that if I do not follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda Item: 1. Fill out form completely and turn in to the Advisory Board or Commission Liaison prior to discussion of the item, preferably prior to the beginning of the meeting. 2. Wait for the Chair to call your name to speak. 3. State your name and speak clearly into the podium microphone. 4. You will have three minutes to address the Advisory Board or Commission; six minutes is permissible if another citizen has signed over their time to you. That citizen.must also complete this form and be present while you are speaking. 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N O 00 � 01'u f 'M� LU 00 00 00 NJ W W i 01 cn p1 0 V tD�W ---- - — 00 N lko I O P N V • LU F-* 0000 cn V -- • 71 a r - _ - CO I W00 N N 00 O • I N r+ N O m m N 2 Z -+ m z� 0 o :03 r i g o _ o -a o a) (D � =f; rD — M z. ° s oraW 3 v < o nn s CD a' < CD ° Lo `< =3n C N cn �, rD Ua rD _ -" * O v Q 0- < N O � 3 rD N Co O :3 2 N O -n rD O :3 y. rD Q C O r+ O- O Q 0 rD "a (D CL) s o- O r a=i rr NO N O v < rD < S fD v� rD 3 CD < rD O� O = O h '< O CD � CrD O ~' < z N = < O Q 3 ° N CN:'� s O (D CL p r � rD ,�� a) r Oo O� v to T. --h rt 0 ° a' M s rr C O rD rD rD Ua -0 o August & September Schedule D G) as n o � CD (LD S p N �. rr O N � cr = rF Ln a) 01 D CD O Ln N O !D W C ora < CD N —h O =r Gi rD rp < rD rD rD M N Q � cam„ - °a O v O a- = °- rrD rD ami N o Call for Arts and Culture Grant Proposafl, The Georgetown Arts and Culture Board invites grant proposals for art, music, theatre, and cultural heritage events or projects to take place in Georgetown between December l, 2016 and September ]0,20l7.The total budget for grants is $20.500. Recent grants have averaged $2,000 apiece. Nonprofit organizations, schools, informal arts and culture organizations, and individual artists that are occo1iug public ad or an event open to the public are eligible to apply. Proposals should bcoomore than 7pages long and include: ° Purpose and description ofthe event orproject * Amount being requested and total budget, including other anticipated funding sources (e.Q, donations, ticket sales, other grants) ° Date, location, admission charge, and anticipated attendance • Size and demographic makeup ofpast audiences orparticipants ° Contact information (phone and email) for someone who is readily available to answer questions about the proposal Special consideration will be given for events or projects that meet one or more of these criteria: ^ Are free and open tothe public w Include outreach tnpopulations that are traditionally underrepresented ( � ° Have a cultural tourism or economic impact (e.g., events that may attract people who also - attend other arts 8'culture venues orevents, stay overnight, shop, ordine inGeorgetown) Organizations that receive funding will be required to follow up by: ° Recognizing the City of Georgetown Arts and Culture Board in their advertising and programs • Submitting none-page report tothe Arts and Culture Board nolater than with description of the use of grant funds and copies of event promotion materials 5e '��Oj Llo)yl The deadline for grant proposalsis 5 pm on Tuesday, November 8,78l6.Organizations will be notified by email about funding decisions by November --7T Submit grant proposalst0 LanrcnWeiS3, Georgetown Public Library, 402 W. Eighth Street, Lawren Weiss From: Dana Hendrix Sent: Friday, September 16, 2016 2:30 PM To: Eric Lashley Cc: 'Delos Richardson'; 'Linda Wilde'; Lawren Weiss Subject: Sculpture Tour Eric, Dar, Linda, Lawren, and I had a great planning session regarding the Sculpture Tour yesterday. Since I will miss the Arts & Culture Board meeting Tuesday, I wanted to give you the basic takeaway. 2016-2017 Proposal Dar expressed his desire to retire from managing the selection process. Make this our transition year, retaining our current invitational approach through Dar and Linda for this year but then putting in place a new process in 2017. Raise the full -year honorarium to $400 to be more in keeping with surrounding area. Offer 9 pieces, extending 6-7 of the pieces that are already in place and adding 2-3 that will be new this fall. All 9 will be removed Oct. 31, 2017. Compensate all artists each year, and insist on prompt removal of pieces at end of exhibit period. Add concrete pads for locations where we lack them (library and rec center). Begin to publicize new approach early in 2017 in preparation for 2017-2018. 2017-2018 Proposal Have 9-12 brand new pieces installed November 15, 2017. Possibly add 3 pieces back at Rec Center Nov. 15, 2017 too, if pads are constructed. Thereafter, change all pieces out every November 15 (other area shows also change out in fall). Include artists reception each year. Selection process will no longer be invitational but will be entirely run by City. Issue Call for Entries Jul. 1 -Sept. 30, 2017 in order to make selections at October Arts & Culture Board meeting. Installation of all new pieces week of Nov. 15, 2017 (no entry fee; if a piece sells it can be replaced by the artist). Possibly include a competitive element with juror and cash awards (ie, Highland Lakes offers $2,000 for best of show now; we could do less and perhaps a people's choice too). 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D 3 o c o o Vi vi0 C C.,+. c JULY 6 -SEPTEMBER 25 I ARTIST RECEPTION SEPTEMBER 17, 5:00 -7:00 PM FINEARTS GALLERYHOURS:12-SPM DAILY CLOSED MONDAYS :P(512)863-1378 Front: Tu look masculino I photograph I 2014 FINE ARTS GALLERY EAST RUTERSVILLE DRIVE GEORGETOWN TX 78626 rnRrrc�wN ART CENTER Monthly Report September 2016 (August Financials 2011 • C,EORGETowN ART CENTER Visitors & Volunteers H or uays open Lb Lb U # of Open Hours 192 192 ( (4) Monthly Visitors 1888 615 (1273) # of Volunteer Hours 783 196 I (587) # of Volunteers 33 25 (8) In September, we didn't have any exhibit receptions, as Art Hop reception wasn't until October 1st, where I believe we had our biggest turnout ever. We also had the Paint Out event, which was, as always, a wonderful turnout and great weather. Our volunteer numbers are still strong but people are working less hours since Lindsey has been holding down the fort more. September 2016 Prepared by Georgetown Art Works Am& -X Nt NMV ri�� • • • September 2016 ' ART CENTER Monthly Report _ N Prepared by Georgetown Art Works Financial Update: P&L Summary — Aug 2016 Income INCOME Aug-16 Budget $ Over/(Under) Budget Donations, Grants & Sponsorships $70.00 $1,428.86 Membership $405.00 $600.00 Sales (Gift Shop & Exhibit Art) $1,119.50 $1,370.00 Education Programs (Workshops & Classes) $3,010.00 $433.40 Exhibits (Submission Fees for Juried Exhibits) $7,775.00 $0.00 Fund Raising Events $ 40.00 $ - Rental Income (Upstairs - Other) $ 880.00 $ 1,581.00 TOTAL $13,299.50 $5,413.26 Payouts to Artists $ 745.29 $ 959.00 GROSS PROFITS $ 12,554.21 $ 4,454.26 $ ($1,358.86) ($195.00) ($250.50) YTD Actual $8,001.59 $9,967.90 $23,637.75 YTD Budget $ Over/(Under) Budget $17, 892.29 $9,380.00 $11,966.00 $2,576.60 $5,520.00 $11,859.10 $7,775.00 $8,630.00 $2,000.00 $40.00 6,660.37 $750.00 ($701.00) 5,887.24 $7,114.00 $ $7,886.24 $68,304.85 $60,961.39 ($9,890.70) $587.90 $11,671.75 ($6,339.10) $6,630.00 $5,910.37 (1,226.76) $7,343.46 ($213.71) $ 18,445.24 $ 8,376.00 $10,069.24 8,099.95 $ 49,859.61 $ 52,585.39 $ (2,725.78) • • • - ....0Vh 7Gf0$r-ET0wH ART CENTER September 2016 Monthly Report Prepared by Georgetown Art ovlk: Financial Update: P&L Summary — August 2016 Continued — Cordovan/GAW Summer Art Classes $ Cordovan Art Classes Aug-16 Budget Over/(Under) YTD Actual YTD Budget $ Under/(Over) Budget Budget Classes & Camps Income $2,960.75 $5,341.80 ($2,381.05) $42,633.25 $44,887.32 ($2,254.07) ($4,500.00) ($4,500.00) Instructor Fees - Cordovan ($2,870.00) ($1,832.60) ($1,037.40) ($11,169.00) $ (13,990.46) $2,821.46 Management Fee - Cordovan ($1,000.00) ($1,000.00) $0.00 ($8,000.00) $ (8,000.00) $0.00 Enrollment Class Software ($60.00) $0.00 ($60.00) ($480.00) ($480.00) Credit Card Processing Fees ($93.29) $0.00 ($93.29) ($1,244.83) $ - ($1,244.83) Marketing Expenses $0.00 $0.00 ($753.29) $ - ($753.29) Supplies- Cordovan ($72.76) ($368.50) $295.74 ($4,110.00) $ (5,170.17) $1,060.17 Total Cordovan Art Class Net $ $ Income ($5,635.30) $2,140.70 (7,776.00) $12,376.13 $17,726.69 (5,350.56) Paid out to GAC $4,500.00 Left in Cordovan Restricted Account $13, 253.80 0 i • row'" — Financial Update: P&L Summary — Aug 2016 CFNTER oil Continued — Expenses & Net Income $ Over/(Under) $ Under/(Over) EXPENSES Aug-16 Budget YTD Actual YTD Budget Budget Budget g g Administrative (bank fees, insurance , legal fees, storage, etc.. ) Marketing (flyers, signs, advertising) Operations, Utilities & Supplies Events (receptions, artist talks,l't Friday) Education Programs (Instructor Fees & Supplies) Payroll Expenses Exhibits Volunteer Support TOTAL EXPENSES NET PROFIT/LOSS Total Net Income w/Cordovan $ $477.75 $544.12 $66.37 $3,892.78 $ 4,291.88 $399.10 $571.64 $650.00 $78.36 $4,213.28 $ 3,665.00 ($548.28) $1,105.85 $1,255.24 $149.39 $8,495.89 $ 10,215.64 $ 1,719.75 $726.88 $1,100.00 $373.12 $9,351.83 $ 11,325.00 $1,973.17 $60.00 $198.00 $138.00 $2,200.43 $ 5,530.82 $3,330.39 $798.01 $1,031.00 $232.99 $1,973.87 $ 5,155.00 $3,181.13 $1,905.09 $855.00 ($1,050.09) $5,034.07 $ 3,029.00 ($2,005.07) $35.00 $25.00 ($10.00) $280.00 $ 266.29 ($13.71) $5,680.22 $5,658.36 $ (21.86) $35,442.15 $ 43,478.63 $ 8,036.48 ""M` "W $ 6,873.99 $ (1,204.10) $ 8,121.81 $ 14,417.46 $ 9,106.76 $ (10,762.26) 1,238.69 $ 936.60 $ 302.09 $26,793.59 $26,833.45 ($39.86) 0 0 0 CURRENT Other Asset September 2016 ART CENTER Monthly Report Prepared by Georgetown Art Works Financial Update: Balance Sheet — August 2016 Account Assets ! Amount Liabilities & Equity Cash Drawer $206.40 Checking I $21,610.23 Due from Cordovan $13,253.80 TOTAL ASSETS $43,402.37 Account Amount LIABILITIES Payable to Artists $704.89 Sales Tax Payable $123.19 Rental Deposits $189.00 EQUITY Temporarily Restricted $2,000.00 Unrestricted Net Assets $13,591.70 Net Income YTD $26,793.59 TOTAL EQUITY $42,385.29 TOTAL LIABILITIES & EQUITY $43,402.37 •- 0 • i FORGE Tow+ ART CENTER Open # of Open Hours Monthly Visitors # of Volunteer Hours # of Volunteers Visitors & Volunteers 25 24 26 26 Z6 Zb 188 176 196 192 196 192 1294 991 2687 2488 1167 1331 vEA,R Tr.) ©ATE in7r Monthly Report Prepared by Georgetown Art Works L/ Lb 192 192 1904 1317 Lb 195 615 672 547 654 598 396 532 350 268 196 36 31 40 43 33 38 49 28 25 1719 i----- - i 13,794 4213 36 AVG Our Volunteer Coordinator, Lindsey Jones, has been working wonderfully to fill spots when needed for open hours and she's instrumental in helping with many administrative duties, helping with exhibits and communication with artists, volunteers and others. Although her presence is appreciated by many volunteers, we have received feedback that the volunteers feel like they are being phased out (which is not the goal). We are planning a volunteer appreciation dinner in October at Cimarron Hills to show the volunteers appreciation and let them know that they are still greatly needed and appreciated. n • cEOR'--ErowN ART CENTER Membership Tracking # of Active Members 180 187 210 195 209 # New Members 12 6 13 5 11 # Renewed Members 64 29 11 3 5 Business 0 8 0 0 0 # Members Expired 76 43 24 167 164 YEAR TO DATE 2016 Monthly Report Prepared by Georgetown Art Works 213 205 208 195 13 7 4 4 2 10 2 1 0 0 0 0 178 174 172 187 209 57 132 8 7 a s u L E CL 0 kn r� ; W GEORGETOw►+ ART CENTER September Exhibit: Texas MetalSmiths Reception: None in September; Art Hop Reception was Oct 1st Event: Paint Out was September 17th Education: Weekly Adult education and home school art starts Jennifer Balkan workshop (full) October 15th Exhibit/Reception with library: Art Hop was Oct 1st 3 Exhibit/Reception/Artist Talk: Carlos Estevez November 5th ba QFundraising Dinner with Carlos Estevez at the Hollow: Nov 4th Notes About September and future • The Art Hop on October 1st at the library and at the art center was believed to be the most amount of people we've had at art center! The turn out was great. Best in Show was an abstract print. • Jennifer Balkan's workshop was a huge hit and was completely full despite her moving the date of workshop. • Brenda Hash will be doing a workshop on December 9-10th, For the Love of Color, Still Life. • Carlos Estevez will also be a big event in November so we are planning a Fundraising dinner on November 4th at the Hollow with tickets costing $100/person. He's well- renowned artist so we are expecting a big turnout for the reception. September 2016 Monthly Report Prepared by Georgetown Art Works Notice of Meeting for the Arts and Culture Advisory Board of the City of Georgetown September 20, 2016 at 4:30 PM at Classroom 211, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Introduction of Georgetown Art Works Board of Directors and discussion regarding operations of Georgetown Art Center. -Eric Lashley, Library Director C Report from Georgetown Art Works regarding the operation of Georgetown Art Center. -Eric Lashley, Library Director D Announcements regarding arts & culture in Georgetown. -Betty Ann Sensabaugh, Board Chair E Review of correspondence to the Arts & Culture Board. -Lawren Weiss, Administrative Assistant . F Consideration and possible action regarding the August 16, 2016 Arts & Culture Board meeting minutes. - Betty Ann Sensabaugh, Board Chair G Discussion regarding 2016 - 2017 grant process. -Eric Lashley, Library Director H Report regarding the 2016 -2017 Sculpture Tour. -Eric Lashley, Library Director I Discussion regarding the City of Georgetown arts & culture budget. -Eric Lashley, Library Director and Lawren Weiss, Administrative Assistant. J Consideration of future board meetings. -Betty Ann Sensabaugh, Board Chair CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2016, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Page 1 of 24 9 August 23,. 2016 Georgetown Arts and Culture Board 402 W. 8th St. Georgetown, Texas 78626 Dear,Board Members, Your generous award of $2,230 to Frost Elementary and $1,508 to Williams Elementary helped to fund Mark Kistler Learn to Draw Assemblies at three elementary schools and a family night at Georgetown High School. The drawing demonstrations boosted the confidence of both students and teachers. Many continue to hone their skills through free online tutorials at the web address Mark provided during the assemblies. A one -page report follows. The point of contact is Patricia Figures, (512) 943-5020 ext. 6270, fig urespffl-georgetownisd orq. Thank you for enriching the lives of our students and families! • jSiiy,tson, M. Ed. of Fine Arts • Page 7 of 24 0 • GRANT REPORT Georgetown Arts & Culture Board awarded $2,230 to Frost Elementary and $1,508 to Williams Elementary for a total amount of $3,738. These grants helped to fund Learn to Draw Assemblies taught by well-known author, illustrator, and educator, Mark Kistler: Date Time School Grade Level Tuesday, March 22 1:30 p.m. to 2:20 p.m. Purl Elementary Kinder - 2nd Grade Tuesday, March 22 6:30 p.m. to 7:30 p.m. Georgetown High Students & Families Wednesday, March 23 8:30 a.m. to 9:20 a.m. Frost Elementary Kinder - 2nd Grade Wednesday, March 23 9:45 a.m. to 10:35 a.m. Frost Elementary 3rd - 5th Grade Wednesday, March 23 1:30 p.m. to 2:20 p.m. I Williams Elementary 3rd - 5th Grade Note: Elementary assemblies taught by Mark Kistler are normally split into two sessions tailored to the age of the audience. Since Williams Elementary is a campus for the upper elementary grades, a K-2 session was scheduled at Purl Elementary, the sister campus. During the assemblies, Mark, led the audiences step-by-step in drawing four 3-D ' images, example at TAB A. He explained and demonstrated foreshortening, shading, 4 shadow, horizon, overlapping, size, 7 placement and contour. Since participating in the assemblies, teachers have used Mark's online tutorials during classroom free -time and during the Williams Elementary day of round-robin fine arts activities. The assemblies were a special-° • treat for Frost Elementary student teacher, , Krystal Davis: "I was very excited to finally meet Mark Kistler in person. When I was in 6th grade I watched Commander Mark's "The Secret City" on PBS. I remember wishing I could appear on his show. I would have never guessed that I would meet him in person 30 years later.... amazing!" Invoice and accounting documents are at TAB B. The $4,238 invoice was paid in two installments of $2,119 (a deposit and a balance payment after the final assembly.) The invoice was funded by the $3,738 grant and $500 allocated by GISD Fine Arts. Lesson sheet and pencil costs for the Family Art Night assembly and half -day substitute teacher costs were covered by GISD Fine Arts. Principals of the three elementary schools covered the costs of pencils and lesson sheets for the assemblies at their campuses. •The Family Art Night flyer and GISD eNews announcements are at TAB C. The drawing assemblies were included in campus email news and campus calendars. Page 8 of 24 F- L Pa; e 9 of 24 • PO Box 405 Otsego, MI 49078 (800) 431-6829 SOLD TO: Williams, Purl, & Frost Elementary ATTN: Patricia Figure • EMAIL: figuresp@georgetownis PHONE: INVOICE NUMBER 12816 INVOICE DATE 121515 OUR ORDER NO. 121515AF YOUR ORDER NO. LIVE ASSEMBLY LOCATION: Williams Elementary, 507 E University Ave, Georgetown, TX 78626, (512) 943-5160 Purl Elementary, 700 Laurel St, Georgetown, TX 78626, (512) 943-5080 Frost Elementary, 711 Lakeway Dr, Georgetown, TX 78628, (512) 943-5020 QUANTITY DESCRIPTION UNIT PRICE 1 Mark Kistler "Dare to Draw in 3D" LIV Assembly Tuesday, March 22, 2016 Purl Elementary K-2 1:30-2:20 pm Wednesday, March 23, 2016 Frost elementary K-2 8:30-9:20 am Grade 3-5 9:45-10:35 Williams elementary Grade Grade 3-5 1:30-2:20pm Family Night-TBD Total: 1 DEPOSIT to SECURE YOUR DATE - Payable Now 2,119.00 VISA " "°N DISC VER SUBTOTAL Credit/Debit Card Payments Accepted. TAX Please call to make oavment over the ,phone. SHIPPING AND HANDLING DIRECT ALL INQUIRIES TO: MAKE ALL CHECKS PAYABLE TO: Amanda Fuhrmann Mark Kistler (800) 431-6829 Attn: Accounts Receivable Email: mkscheduling@gmail.com PO Box 405 Otsego, Michigan 49078 THANK YOU FOR SUPPORTING THE VISUAL ARTS! AMOUNT 4,238.00 2,119.00 $2,119.00 N/A (included) $2,119.00 BALANCE DUE AT ASSEMBLY Page 10 of 24 • CT'... EORGQWNTTEAS • December 21, 2015 GISD Fine Arts Attn: Sandy Hill Attn: Patricia Figures 1313 Williams Drive Georgetown, Texas 78628 Dear Ms. Figures, r'N'RTS AND CULTURE BOARD CITY OF GEORGETOWN You recently applied to the Georgetown Arts and Culture Board on behalf of Frost and Williams Elementary schools for a grant to help fund the Mark Kistler Leam to Draw event. Members of the Arts and Culture Board commend your efforts to provide art education to GISD students and their families. The Board is happy to award $2,230 to Frost Elementary and $1,508 to Williams Elementary for a total amount of $3,738. Enclosed is a check for $3,738 from the City of Georgetown. Please remember, organizations that receive funding will be required to follow up by: • Recognizing the City of Georgetown Arts and Culture Board in their advertising and programs • Submitting a one -page report to the Arts and Culture Board no later than Oct. 1, 2016, with a description of the use of grant funds and copies of event promotion materials Congratulations! Sincerely, xwvl� wt�� Lawren Weiss Georgetown Arts and Culture Board Staff Liaison 402 W. 8tb St, f Georgewv,,n, Texas 78626 1 (512) 930-3551 Page 11 of 24 I • rsr uo AGEOETOWN EXAS CITY OF GEORGETOVM DISBURSEMENT ACCOUNT P.O BOX409 GEORGETOWN TX 78627 JPMorgan Chase Hank, N.A. W W Univ*vkyAvwu* 218334 Gwgot~, TX n= 612-Emvm �: : BER OATk CHECKAy"ER61 EBANK JP--M 01.-1 12i17/2015 218334 $****3,738.00 PAY ---- THREE THOUSAND SEVEN HUNDRED THIRTY EIGHT & 00/100 DOLLARS ---- I I TO THE ORDER OF ** GISD FINE ARTS ** XZA/ -- ATTN: SANDY HILL EO ETOWN,WILLIAMT DRIVE GEORGETOWN, TX 78628 11' 2 18 3 3 tiol ae & j j 300880ta 70 7 7080 201" STUD D:TORE OG`.:P�^rl c 218334 01-1 ** GISD FINE ARTS ** 12/17/2015 DATE I.D. PO # DESCRIPTION AMOUNT 12/14/2015 CR121415/GISD GISD FINE ARTS: 3,738.00 GRANT TO FROST ELEMENTARY FOR MP;RIC. KISTLER' S LEARN TO DRAW WORKSHOP (2) r r� CITY OF GEORGETOWN .143E 8TH ST - PO BOX 409 - GEI)RGE aA% TX 78826-0409 CHECK TOTAL 3,738.00 -- • Group Loose Coins Total $0.01 $ $0.05 $ $0.10 $ $0.25 $ $0.50 $ $1.00 $ Loose Coins Total $ Rolled Coins Total $0.01 $ $0.05 $ $0.10 $ $0.25 $ $0.50 $ $1.00 $ Rolled Coins Total $ Grand Total Coins P red � Fine Arts Georgetown Independent School District Deposit Form Date I - fr� -IL I oosc Bills Total $1.00 $ $2.00 $ $5.00 $ $10.00 $ $20.00 $ $50,00 $ $100.00 $ Loose Bills Total $ Wrapped Bills Total $1.00 $ $2.00 $ $5.00 $ $10.00 $ $20.00 $ $50.00 $ 3100.00 $ Wrapped Bills Total $ Grand Total Currency $ Ve ed y: Evx4r-)�� C��Xfa rNanme Check Check # Amount $ $ $ $ $ $ for additional che:ks, continue on back Grand Total Checks TOTAL DEPOSIT $`� Account Code:�Fr- GEORGETOWN ISD KISTLMAR000 Check No. • KISTLER, MARK Check Date Check Type PO BOX 405 Otsego, MI 49078 Invoice { Y.O. 1 Description Inv Date Adjustment Deno Ada Amount Discount Dew Account lhaber 12015 0 Deposit for drawing 01/15/2016 assemblies for GISD Match 22 i 23, 2016 - Invoice 12916 (FA Supplies) 241134 01/21/2016 Computer Gross Not Disc Amount Account Amount 2,119.00 2,119.00 199 E 36 6399 00 950 0 99 929 2,119.00 CHECK TOTAL 2,119.00 � Coming Soon...fA// n LJ Tuesday, March22,201 6 Learn to Draw with Mark Kistler Author / Illustrator / Educator Thanks to a generous grant from the Georgetown Arts & Culture Board, families of Frost, McCoy, Purl, and Williams Elementaries are invited to an 'anyone can draw in 3D' adventure at Georgetown High School, in the Cafeteria, on March 22, 2016 from 6: 30 - 7: 30 p.m. Gracias a una generosa subvenci6n de la Junta de Artes y cultura de Georgetown, familias de Frost, McCoy, Purl y Elementaries Williams invita a una aventura de 'cualquier persona puede dibujar en 3D' en Georgetown High School en la cafeteria en 22 de marzo de 2016 de 18:30 — 19:30 Attendees should be prepared: - for an energetic performance with spontaneous laughter and creative outbursts! - to use provided pencils and paper to follow along with Mark's projected drawings. - to stretch their imaginations by adding depth and perspective to their drawings. C: • 1 of 7 Georgetown ISD eNews March 24, 2016 Community Relations <communityrelations@georgetownisd.org> Thu 3/24/2016 3:26 PM To:Figures, Patricia <figuresp@georgetownisd.org>; GEORGETOWN ISD Horne of the most inspired students, served bj, the most emp oivei-ed leaders.. Georgetown ISD eNews o Thursday, March 24, 2016 Upcoming Events • Good Friday Holiday, March 25 Frost Elementary Community Sale, April 2 o Georgetown Heritage Quest, April 2 Summer Information Fair, April 7 o GHS Serteens Benefit for R.O.C.K., April 9 Round Rock Express Discount Tickets for Opening Night, April 16 4th Annual Chase the Chief 5K and Fun Run, April 17 Play Kiwanis One in the Hole for GISD Students, April 24 Broadway is Coming to Georgetown May 6, 7, and 8 News o Online Office 365 & Google Apps for Education Now Available for Students o Elementary Students Engage in Learn to Draw Assemblies o GISD Music Ensembles Receive Awards at UIL Contests • EVHS Students Excel in JFK Essay Contest a GHS Soccer Serves Community Through Laundry Love o Bond 2015 Project Updates 6/27/2016 4:43 PM Page 16 of 24 vvv. b...., ..., ........ ... .. ., ...»..... ......... ... ..�». .., . ».. ,...»....Y".,,..»......................... a, .. ..... ..... .......»..a ..�»»...wwb.. wuawu... • download information on Office 365 and Google Apps for Education in GISD, including how students can access and learn more about the tools, please click here. Elementary Students Engage in Learn to Draw Assemblies On March 22 and 23, students at Frost, Purl, and Williams Elementary schools participated in Learn to Draw Assemblies with accomplished artist, educator, and illustrator Mark Kistler. During the assemblies, Mr. Kistler demonstrated techniques in 3-D drawing as students drew along with him. Families from Frost, McCoy, Purl, and Williams were also able to participate in a Family Art Night with Mr. Kistler. This opportunity for students to work with Mr. Kistler was made possible by a generous grant from the Georgetown Arts & Culture Board. GISD Music Ensembles Receive Awards at UIL Contests Music ensembles from across the district participated in UIL contests the week before Spring Break. Congratulations to these groups on their achievements! Georgetown High School • o Varsity Mixed Choir — Sweepstakes o Varsity Treble Choir — Sweepstakes o Varsity Tenor -Bass Choir — Sweepstakes o Non -Varsity Treble Choir — Sweepstakes a Sub Non -Varsity Treble Choir — Sweepstakes • Full Orchestra — Concert 2; Sight-reading 1 Benold Middle School a Varsity Men's Choir — Sweepstakes ® Varsity Women's Choir — Sweepstakes • Non -Varsity Treble Choir — Superior Concert Ratings Forbes Middle School o Varsity Treble Choir — Superior Concert Ratings o Varsity Orchestra — Concert: 2; Sight-reading 1 o Non -Varsity Orchestra — Concert 1; Sight-reading 2 EVHS Students Excel in JFK Essay Contest The Profile in Courage Essay Contest, sponsored annually by the John F. Kennedy • 5of7 6/27/2016 4:43 PM Page 17 of 24