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HomeMy WebLinkAboutMinutes_ARTAB_10.18.2016Minutes of the meeting of the Arts and Culture Board City of Georgetown, Texas October 18, 2016 The Arts and Culture Board met on Tuesday, October 18, 2016 at 4:30 p.m. in the Small Conference Room of Georgetown Public Library, 402 W. 8 Ih Street MEMBERS PRESENT: Jane Estes, Tim Fleming, Betty Ann Sensabaugh, Laura Sewell, Carol Watson and Linda Wilde. MEMBERS ABSENT: Gary Anderson STAFF PRESENT: Eric Lashley- Library Director, and Lawren Weiss- Administrative Assistant Chair Sensabaugh called the meeting to order at 4:30 p.m. Regular Session A. Citizens wishing to address the board. — None present. B. Announcements regarding arts & culture in Georgetown. — Betty Ann Sensabaugh, Board Chair. Board members shared arts and culture related announcements regarding Southwestern University events and a Fine Arts presentation to the GISD school board. No action required. C. Review of correspondence to the Arts & Culture Board., — Lawren Weiss, Administrative Assistant. Board members reviewed final grant reports from 15-16 Art and Culture grant recipients. No action required. D. Consideration and possible action regarding the minutes of the September 20, 2016 Arts & Culture Board meeting. -Betty Ann Sensabaugh. Tim Fleming moved to approve the September 2016 minutes as distributed. Laura Sewell seconded the motion, which passed unanimously. E. Report from Georgetown Art Works regarding the operation of Georgetown Art Center. —Eric Lashley, Library Director. The Board reviewed and discussed the monthly report received from Georgetown Art Works. No action required. F. Report on future arts & culture promotional video. —Dana Hendrix, Fine Arts Librarian and Eric Lashley, Library Director. Dana Hendrix reported that she and Eric Lashley met with Keith Hutchinson (Public Communications Manager) and John Njagi (Multi -Media Specialist) about creating 4-6, short promotional videos for arts and culture in Georgetown. Hendrix explained that the goal is to have the first video out by February 2017. No action required. G. Discussion of future proclamations for arts and culture leaders in Georgetown. — Eric Lashley, Library Director. Lashley the City's use of proclamations and asked the Board to consider arts and culture leaders in Georgetown who should be recognized. After some discussion, Laura Sewell moved to recognize Ellsworth Peterson with a proclamation. Jane Estes seconded the motion, which passed unanimously. H. Report regarding end of year City of Georgetown Arts & Culture Budget. - Eric Lashley, Library Director. Lashley reported that the budget funds had been expended for FY 2015-2016 and funding for arts and culture for 2016-2017 is currently in place. No action required. 1. Review of drafted Request for Proposal language for the arts and culture Economic Impact Study._— Eric Lashley, Library Director. Lashley passed out a draft Request for Proposal (attached to these minutes) for the Board to review. No action required. J. Discussion regarding Hotel Occupancy Tax- future funding of Arts and Culture in Georgetown. — Eric Lashley, Library Director. Lashley explained that fifteen percent of the Hotel Occupancy Tax received by the City could be used for arts and culture in Georgetown, but is not currently being utilized as such. The Board discussed having a special meeting to strategize a plan of action to advocate for these funds to be spent on arts and culture. No action taken. K. Consideration of future board meetings. The next Arts and Culture Board meeting will be on November 15, 2016 at 4:30 PM. No action taken. Chair Sensabaugh adjourned the meeting at 5:24 p.m. Respectfully submitted, C6Y61 Watson, Secretary Betty Ann Sensabaugh, Chair V©� GEORGETOWN HIGH SCHOOL 2211 N. Austin Ave. • Georgetown, Texas 78626 • (512) 943-5100 • FAX (512) 943-5109 Georgetown Arts and Culture Board, On behalf of the GHS Theatre Department I would like to sincerely thank you for your financial support last year. We were able to purchase 100 scripts to start up our drama library. Some specific ways we were able to use these funds were to purchase scripts for our UIL competition last year, our fall show this year, and scripts to use at the International Thespian Society Texas Convention. Furthermore, students have used these scripts to complete classroom assignments such as duet scenes, play reviews, and our fall showcase. Previous to your contribution, we had a very limited amount of scripts to choose from and students were having to purchase materials on their own or the same scripts would be used for multiple projects. The purchase of new scripts has allowed students to broaden their literary knowledge and to become more well read thespians. This is particularly important for my Seniors who are planning on majoring in theatre and need to have a wide range of script knowledge as they begin their college career. As their director, I love being able to tell students "Yes we have that script!" whenever they come looking for new material to read. I also love having more material to personally pull from when lesson planning. Again, I would like to thank you for your support of our program and look forward to continuing this partnership in the future. Please see attached program from our musical where we placed an ad recognizing your support. Thank you, Melody Morton GHS Theatre Director mortonma,georgetownisd.org 512-943-5100 x.7034 BUSINESS ADS A PROUD SUPPORTER OF GHS PME ,ARTS 103 9,f9tustiin -%Ve #305) gwrgetmM X 7962 Copyright© 2016 Playbill Online Inc. All marks used by permission. BUSINESS ADS ■ 1 1 Providih.g Q.uaiity Communicr ,rion Ser,lic�e; 1 J�1Q 15 amp poll *1of 5, tft kevinr�mcsolutl a C�3 MOW 90hAm www,rmcsolutions,us Nk are�pradddiep�yailare6eooeieard�l�a�9ie6�1xilh6ad61eu�gyarfi�ra laeyou�!Coagahiadainl 1- (*"- (} EO RG ETOWN Copyright© 2016 Playbill Online Inc. All marks used by permission. 0 0 0 0 October 28, 2016 Georgetown Arts and Culture Board 402 W 8`h St. Georgetown TX 78626 Dear Arts and Culture Board This letter is in reference to the $1140 grant provided to Handcrafts Unlimited. The monies were spent on two projects this year. We contracted with a firm called Rebranding 360 to take photos of the shop and set up a google type web search interface. This interface allows people to enter key words like quilts, handmade, gifts, and the like and Handcrafts Unlimited will be one of the options that will be returned to the requestors device. Our web sites are Handcraftsunlimited.com and handcraftsunlimited.org. • The second project was the Quilt Show which took place April 1 and 2°a. The balance of the grant was used to print the programs for this show. Copy of program attached. Thank You for this grant. The money was much appreciated and was a major factor in allowing us to go ahead with the web interface project. Thank You again Dennis A Klenz Treasurer Handcrafts Unlimited 104W8hSt Georgetown TX 78626 0 • Special Thanks to our Silent /diction rnntvihiv*nrcl Gatherings in Georgetown The Escape Georgetown Jewelry Gift Solutions in Barton Creek Mall The 2016 Quilt and Stitchery Show Committee: Debbie Pauley, Chris Miller, Glenda Wilson, Susan Janes, Karen Purdy, Pat Neff, Peggy Hergert, Marilyn Posluszny, and Jean Sheffield Special Thanks: Poppy Quilt `n Sew for the donation of Challenge Block fabric Texas Extension Education Clubs of Williamson County for providing the tea room Susan Janes for coordinating the silent auction Pat Neff for designing and making the show ribbons C—Nllh�' Thank you to all of the wonderful volunteers who make the show a success. See handcraftsunlimited.com for a list of winners and dates for the 2017 show Thank you to the Georgetown Arts and Culture Board for their help wide promoting the Quilt and Stitchery Show ANDC:KAt T S UNLIMITED presents geor etown QUIO d (S&chery (Show ter» -wit t ko Ci1L" n—., San + /Ron\ o s J Thursday, October 20, 2016 CONGRATULATIONS on being awarded the Arts & Culture grant of $3,000 in the Chisholm Trail Communities Foundation 5" Annual Fast Pitch event! We are honored to partner with you and hope that your participation in this event and the video you created has been an opportunity for you to share your mission and project(s) with a wider audience. We will be in touch in the coming days to find out where to send the check. • Again, CONGRATULATIONS on this achievement! C: Sincerely, Chisholm Trail Communities Foundation Board and staff 512.863.41 86 Office • 512.863.2484 Fax 116 West 8th Street, 2nd Floor • Georgetown, Texas 78626 • www.chisholm-trail.org SENIOR UNIVERSITY GEORGETOWN P.O. Box 488 Georgetown, TX 78627 512/819-7680 www.seniorumv.org November 2, 2016 Mrs. Lawren Weiss Georgetown Public Library 402 W. 8th Street Georgetown, TX 78626 Lawren. Weiss eorgetown.org Dear Mrs. Weiss and Members of the Georgetown Arts and Culture Board, Senior University Georgetown respectfully requests your consideration of a grant in the amount of $2,387 in support of our free public lectures. Specifically, these resources would purchase the technology needed for invited speakers to be able to make effective power point and other presentations to a large audience. This equipment would include a laptop ($431) and projector ($724) as well as wireless PA systems accessories ($1232). Senior University, a 5010(3) not -for -profit organization, was organized in 1997, with the first courses held in 1998, through a "grass roots" effort to provide lifelong learning experiences to persons over 50 years of age in the greater Georgetown community. Currently the organization offers more than 20 courses each fall and spring semester as well as a lecture series during the summer. Participation in these activities requires payment of an annual $50 membership fee as well as a course fee: $70 each semester for as many courses as a person wishes to take (in fall 2016 there are 9 time slots thus theoretically enabling enrollment in 9 courses) and $40 for the 10 summer lectures. In addition to these offerings, Senior University hosts three free lectures each year that are open to the public, normally scheduled just before the beginning of the fall and spring semesters and the summer session; in the past, they have been held at the Sun City Ballroom. Topics for courses and lectures fall generally within the category of the liberal arts and feature literature, history, language study, art, music, the natural and social sciences, and current issues and events. Traditionally a course is offered in the winter/spring term that is a prelude to Georgetown's annual Festival of the Arts. It is the policy of Senior University to be nonpartisan in approach and perspective. In order to make these opportunities available to the maximum number of persons, participation costs have intentionally been kept low. Faculty for the courses and presenters for the lectures often donate their time or accept only a nominal honorarium. The public lectures are very well attended and attract a diverse audience from across the . Georgetown community and beyond; a number of persons come from Round Rock and even Austin to benefit from our programming in courses and lectures. The technology needed would provide state-of-the-art equipment that is suitable to the expectations of our presenters. Although the primary focus of this request is to support the public lectures, the equipment could be used for courses as well. The estimated purchase price of all the technology needed for Senior University's current needs is in excess of $9,000; the present request addresses only the items needed to enhance the lecture setting. The next scheduled free public lecture will be held on Thursday, January 12, at 7 p.m. The speaker, Dr. David Weinberg, has a background in the energy industry and has also worked for the U.S. Department of Homeland Security. His topic is "Energy and National Security." We anticipate holding another free lecture in May 2017 and also in September 2017 before the beginning of the next two formal Senior University sessions. Past public lecture speakers have included educator Dr. Ed Burger, President of Southwestern University; author James Haley; and historian Dr. David Smith of Baylor University. The annual budget for Senior University is just over $100,000, the majority of which comes from membership and course fees; donations and other gifts for the current year account for approximately $9,300 of that amount. Expenses include space rental for courses located around Georgetown, meetings, and the office at Southwestern University; as well as administrative staff and related costs. In 2016 the membership of Senior University is approximately 600, and enrollment totals around 900 each year in the fall and spring courses and summer lectures. The free public lectures normally attract 300 to 400 attendees each. Senior University is deeply grateful to the Georgetown Arts and Culture Board for your work in advancing educational and cultural opportunities in the greater Georgetown community, and we thank you for your thoughtful consideration of this request. Sincerely, Paul Swetland, President 512/943-8592 paaulswetland aol.com Notice of Meeting for the • Arts and Culture Advisory Board of the City of Georgetown October 18, 2016 at 4:30 PM at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Announcements regarding arts and culture in Georgetown. -Betty Ann Sensabaugh, Board Chair. C Review of correspondence to the Arts & Culture Board. -Lawren Weiss, Administrative Assistant • D Consideration and possible action regarding the September 20, 2016 Arts & Culture Board meeting minutes. -Betty Ann Sensabaugh, Board Chair E Report from Georgetown Art Works regarding the operation of Georgetown Art Center. -Eric Lashley, Library Director. F Report on future arts & culture promotional video. -Dana Hendrix, Fine Arts Librarian and Eric Lashley, Library Director. G Discussion of future proclamations for arts and culture leaders in Georgetown. -Eric Lashley, Library Director. H Report regarding end of year City of Georgetown Arts & Culture Budget. -Eric Lashley, Library Director. I Review of drafted Request for Proposal language for the arts and culture Economic Impact Study. -Eric Lashley, Library Director. J Discussion regarding Hotel Occupancy Tax- future funding of Arts and Culture in Georgetown. -Eric Lashley, Library Director K Consideration of future meeting dates. -Betty Ann Sensabaugh, Board Chair CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2016, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. 0 Shelley Nowling, City Secretary Pagel of 31 September 9, 2016 Bars Puppies Behind Bars Mr. David Morgan 263 West 38thStreet, 4th floor City Manager, Georgetown New York, New York 10018 Y 9er r 9 212.680.9562(Telephone) 113 E. 81h Street —w.p ppiesb (Fnd Georgetown TX 78626: www.puppiesbehindbarttonr r BonaooFD:keciom Dear Mr. Morgan: Katherine Bang Katy Brodsky Thank you very much for the donation of $20,579.00 to Puppies Behind Bars from Brian Fischer the City of Georgetown dated August 18, 2016. The funds will be used for our Dog Tags program, providing service dogs for wounded war veterans. Puppies Behind Bars is a non-profit organization under the guidelines set forth in section S. Gevalt GlcrnS Goo 501(c)(3) of the Internal Revenue Code, and no goods or services were provided Glenn S Goord in exchange for your contribution. Joan '-1 Ia1.111 We are honored to have been selected as the beneficiary of the sale of poppies Daniel Lobitz from the remarkable "The Blood of Heroes Never Dies" memorial project initiated by Richland Community College and incorporated by Georgetown into your Red Joaquin Martinez Poppy Festival. Cynthia Mas Bonnie McCausland We extend our thanks to the entire town. Our team training of veterans last month Elrteo•Sl,augl,nessy brought our total number of Dog Tags teams nationwide to 92, Your generous support will make a real difference in our work. Chnst.ne D. Roger s Sincerely, Cathy L Saypol Gloria Gilbert Sloga SallyAuerZunino ric Barsness - A visoer8onec, Director of Development Rober I E. Denham cc: Clive Siegle, Lawren Weiss Albert R. Dowden Sebastian Jungor Henry A. Kissinger Nancy Kissinger Libby Pataki Alan J. St cga Wiley C Thornpsor. - Traming inmates to raise service dogs for wounded war veterans and explosive detection canines for law enforcement. Teaching, Learning, Community Building �Lwa i Richland College of the Dallas County Community College District T EE Award 2005 Recipient September 14, 2016 Mr. Eric Lashley Director, Georgetown Public Library 402 W. 8" St. Georgetown, TX 78626 Dear Eric, We are delighted to inform you that our "Blood of Heroes" memorial poppy project has received Richland's 2016-2017 Innovation of the Year award. This award is one of the most prestigious annual awards given by the college and the Dallas County Community District, and our administration has further recognized its merit by requesting that we present the project to a national audience at "Innovations 2017," hosted by the League for Innovation in the Community College this coming March in San Francisco. Your personal contribution to this project has been a key to its success, and while we have sent the City of Georgetown an award recognition letter under separate cover, we wanted to provide you with your own personal copy, Eric, for being the guiding spirit behind your city's generous efforts on behalf of "The Blood of Heroes Never Dies." Yours Clive G. Siegle, Ph.D. Professor, U.S. History Richland ollege Jen Rose Professor of Art Richland College Richland College 1 12800 Abrams Road I Dallas, Texas 75243-2199 1 www.richlandeollege.edu Teaching, Learning, Community Building • August 25, 2016 RP16-047 2016-2017 Innovation of the Year: The Blood of Heroes Never Dies Memorial Poppy Project Team Leaders: Professors Jen Rose and Dr. Clive Siegle; Team Members: Garth Clayton, Charles Coldewey, Isaias Gallardo, David Hay, Marian Lefeld, Vicki Mayhan, Mark Murray, Melba Northum, Gina Sawyer, John Spriggins; Woodbridge Homeowners Association, Dallas, Texas; City of Georgetown, Texas; Texas Military Forces Museum, Austin, Texas Dear The Blood of Heroes Never Dies Memorial Poppy Project Team: Richland Congratulations on having The Blood of Heroes Never Dies Memorial Poppy Project honored as the 2016-2017 Richland College Innovation of the Year. College of the This project created Texas' largest outdoor World War I memorial and one of the largest of its Dallas County kind nationally. It enabled student volunteers, our adjacent neighborhood community, and Community the City of Georgetown, TX to honor the sacrifices made by U.S. veterans through visual art by creating one ceramic poppy for every Texas soldier killed in World War I. This cross - College discipline faculty initiative in art and history uniquely exemplified Richland College's mission District of teaching, learning, and community building. The poppies sparked conversations —students and community partners of different ethnicities, experiences, and ages engaged in rich and important dialogues about sacrifice, diversity, and a common respect for civic responsibility. As of August 1, the sale of poppies from The Blood of Heroes Never Dies Poppy Project has m..,_. National generated more than $24,000 for Puppies Behind Bars and its mission to provide service Quality /�ward dogs to wounded veterans. ard The project was completed in only seven weeks. The simple poppy design created by efRecipient ceramic art professor Jen Rose engaged 500 volunteers of all skill levels to make 5,171 clay poppies. Each poppy was then fired, glazed, and re -fired, assembled on stems, and installed in a vivid and inspiring display aside and cascading into the lake. History professor Dr. Clive T E X $ Siegle narrated the historical context and message. The project was highlighted by local Award Ak NBC and CBS affiliates in primetime news segments and in the Dallas Morning News, Art&Seek, Georgetown Advocate, and Glasstire. The City of Georgetown, TX requested 2005 Recipient Richland to deliver the poppies and their message to their city for their Red Poppy Festival in April, and their community volunteers assisted in the project. Symbolic of our appreciation of your efforts, you will receive a plaque to mark the occasion and special parking privileges for a year. In addition, a team award of $1,000 is set aside in the TOLI budget to use for professional development, software, equipment, or other program enhancement allowable under Fund 11 budget guidelines. Please work with Thunderwater Organizational Learning Institute Associate Dean Nancy Kammerer and Executive Dean Diane Hilbert to access your award funds. Your nomination will also be submitted into consideration for the District 2016-2017 Innovation of the Year Award. We thank you for this innovative endeavor on behalf of Richland College, our students, and our colleagues. It is truly an honor and a pleasure to work with each of you. Congratulations, The Blood of Heroes Never Dies Memorial Poppy Project Team! Very truly yours, I— — r*Pr-- % i� L_' Kathryn K. BVgleston, Ph. President Richland College 1 12800 Abrams Road I Dallas, Texas 75243-2199 www.richlandcollege.edu GEORGETOWN Festival of the Arts REPORT ARTS AND CULTURE GRANT 2015-16 Georgetown Festival of the Arts received a grant from the Arts and Culture Board for $2,280 to help cover the costs of two free events. These two events occur during the Festival each year and reach out to people who do not usually come to hear classical music. First was a film showing of Peer Gynt held on Friday afternoon, June 3, at 2:00 pm at City Lights Theater. The film is a 1941 adaptation of Henrik Ibsen's play by the same name and features the film score written for the play by Edvard Grieg. We estimate that there were 75 people in attendance. Second was the annual Concert in San Gabriel Park, scheduled for 8:00 pm, June 4, 2016. This was the first time in twelve years that the concert was rained out. The security equipment, sound system, and fireworks were in place before the rain, but that evening the GHS music ensembles were unable to perform. After the rain stopped, a small group of people got to enjoy the fireworks display which was largely underwritten by the Williamson County Sun. Below are the Festival's anticipated income and expense figures for the two free events, in comparison with actual revenue and expenses. Anticipated revenue and expenses: Revenue Public donations in Park $255 Fireworks donation 4,250 Total Revenue 4,505 Expenses Rent City Lights Theater Dinner for GISD students Fireworks Safety fence, toilets, security in Park Sound System Miscellaneous Pro-Rata of printing, advertising, mailing, etc Total Expenses Anticipated Net Shortfall 600 165 4,250 1,180 2.500 500 1,530 10,725 S6,?_'i) Actual: Revenue Public Donations Fireworks donation Total Revenue $0 4,250 4,250 Expenses Rent City Lights 600 Dinner 0 Fireworks 5,000 Fence 750 Sound 1,975 Miscellaneous 0 Pro-Rata costs 1,530 Total Expenses 9,855 Actual Net Shortfall $5,605 The Festival greatly appreciates the grant from the Georgetown Arts and Culture Board, which helped cover unfunded expenses for the film showing of Peer Gynt and the Concert in the Park in June, 2016. Please see the accompanying Festival brochure and program for additional information. Submitted Sept. 28, 2016 RE5'NNUIT4191t w The Georgetown Palace Theatre Arts & Culture Grant Report Grant Award November 2015 for Services up to August 2016 September 28, 2016 The Palace Theatre Inclusion shows for the 2015-16 season included a shortened version of the musical, Beauty and the Beast, that was offered on December 3, 2015 and a shortened version of the musical, Tarzan, which was offered on March 1, 2016. Both productions were offered free to the public and were designed to entertain special needs children and their families or caregivers. Theatre doors opened at 6:50pm for those who needed wheelchair or other special seating assistance and all others at 7:00pm. Both shows ran for about one hour with the opportunity for the audience to meet and greet the cast on stage at the end of the performance. Beauty and the Beast was a highly attended performance, with 281 reservations for the evening. The 300 seat theater was full of energetic and very happy audience members! We believe that at Christmas time, the need is great for families to be able to enjoy an evening together without concern over etiquette or restriction on interaction with the performers on stage. Tarzan was less attended but still very lively and fun for the 175 family members who attended the show! The audience loved seeing Tarzan flying in overhead at the start of the production. Palace volunteer actors look forward to the inclusion shows. It is such a special event and the audiences are unique in that they are totally involved during the production. They audibly react and speak out to the characters on stage. The performance becomes a moving experience for the families and the actors alike. • Every participant is touched in some way, either through the enjoyment of experiencing the story onstage or through the emotional excitement of impacting a families evening out together through unrestricted responses to what you are doing onstage. Over 40 volunteers participated in Beauty and the Beast and Tarzan, as seaters, greeters, ushers, audio descriptors, sign language performers, plus the cast and crew. Expenses for the productions include the following: Contract Labor $1 153 Payroll Expenses $4812 Printing $425 Production Costs $2000 Equipment Rental $250 Equipment Maintenance $250 Office Supplies $200 Utilities $500 Insurance $800 Cleaning Services $250 TOTAL $10,640 The Palace gratefully acknowledges the Georgetown Arts & Culture Board for its continued support of this program. Without assistance from the Arts & Culture Board and several community sponsors, this event could not be made available to the families who most benefit from the opportunity. . In Appreciation, Arden Trevino Interim Executive Director Georgetown Palace Theatre, Inc. 9 810 S. Austin Avenue 9 Georgetown, Tx 78626 9 (512) 869-7469 • www.georgetownpalace.com The Palace presents a FREE special performance of Disney's Beauty and the Beast for persons with special needs and their families on Thursday Evening Dec. 3rd. Th,e show i9i Aali at 7 PI'm Click here for details! SPONSORED IN PART THRU A GENEROUS GRANT FROM THE GEORGETOWN ARTS AND CULTURE BOARD! • FOR IMMEDIATE RELEASE FOR ARTICLES, PUBLIC SERVICE ANNOUNCEMENTS, & CALENDARS The Historic Palace Theatre in Georgetown announces the Inclusion Show for Beauty and the Beast, for Thursday, December 3rd, at 7:30 p.m. This is a special FREE performance for persons with special needs and their families. We are proud to say that this is our fifth year of producing inclusion shows, where twice a year we offer a special sensory viewing for people with special needs and their families. Through grants and donations, we have been able to make this a free event. Because of the Sponsorship of Georgetown Arts & Culture Board and their generosity, we have been able to keep this a free event. The Palace and its volunteers appreciate this opportunity to provide this special evening. This will be a shortened version of Beauty and The Beast, and will run for approximately one hour. The Inclusion Show offers: American Sign Language interpreters, Audio Description, Hearing Loop availability, and special seating. The show starts at 7:30 pm: seating starts at 6:50 pm for those in wheelchairs. and for all others at 7:00 pm. One evening only, Thursday, December 3rd. Curbside drop-off is also available for large groups or people with wheelchairs or walkers. • Please feel free to invite a special teacher, paraprofessional, or support individual so that you and your child/family can enjoy our show together! For this performance, the Palace will seat about 250, and all seats are FREE. Make your reservations soon. Because seating is limited, reservations should be made in advance by calling (512) 869-7469 or (512) 869-5081, visiting the Palace office (open M-F 10 am to 4 pm), or by emailing P,uild.p,eor etownpalace ,gmail.com. Make sure you tell us about any special requirements. The Palace Theatre is located at 810 South Austin Avenue in Historic Georgetown, just a half - block off the Square. • Supported in part by March 10 Georgetown Arts & Culutre Board Click Here for Details ,7 FOR IMMEDIATE RELEASE FOR ARTICLES, PUBLIC SERVICE ANNOUNCEMENTS, & CALENDARS The Historic Palace Theatre in Georgetown announces the Inclusion Show for Tarzan The Musical, for Thursday, March 10, at 7:30 p.m. This is a special FREE performance for persons with special needs and their families. We are proud to say that this is our fifth year of producing inclusion shows, where twice a year we offer a special sensory viewing for people with special needs and their families. Through grants and donations, we have been able to make this a free event. This will be a shortened version of Tarzan; the musical, and will run for approximately one hour. The Inclusion Show offers: American Sign Language interpreters, Audio Description, Hearing Loop availability, and special seating. The show starts at 7: 30 pm; seating starts at 6:50 pm for those in wheelchairs, and for all others at 7:00 pm. One evening only, Thursday, March loth. Curbside drop-off is also available for large groups or people with wheelchairs or walkers. The Palace Theatre would like to thank the Georgetown Arts & Culture Board for their generosity in supporting this evening. • Please feel free to invite a special teacher, paraprofessional, or support individual so that you and your child/family can enjoy our show together! For this performance, the Palace will seat about 250, and all seats are FREE. Make your reservations soon. Because seating is limited, reservations should be made in advance by calling (512) 869-7469 or (512) 869-5081, visiting the Palace office (open M-F 10 am to 4 pm), or by emailing guild.georgetownpalacengmail.com. Make sure you tell us about any special requirements. The Palace Theatre is located at 810 South Austin Avenue in Historic Georgetown, just a half - block off the Square. n U Special Thanks to The Georgetown Arts & Culture Board for providing funds so 0 that we can keep this event free for YOU!!! Thanks for coming! Enjoy the Show! • RFP — Economic Impact Study for Arts and Culture in Georgetown, Texas The U.S. Census Bureau recently announced that Georgetown is the fastest -growing city in the United States among those with populations over 50,000. This rapid growth has positively affected our arts and cultural offerings especially on the Most Beautiful Town Square in Texas and the surrounding area. Artists and musicians, actors and organizers are moving to town and bring new talent, perspectives, and inspiration to what was already a vibrant home for arts and culture. Georgetown's downtown overlay district is an officially recognized Cultural District from the Texas Commission on the Arts. Scope of Work: The City of Georgetown is seeking a consulting firm to measure and report the economic impact of the arts and culture based organizations/activities within the city -limits. The report should make recommendations as to how the City of Georgetown could encourage growth in the arts and culture sector of our economy. The report should determine the economic impact of the following: 1. Visual arts 2. Performing arts • 3. Arts education for children and adults 4. Motion picture and video goods and services 5. Not -for -profit arts and culture organizations 6. Live music 7. Art supplies — retail 8. Cultural Festivals 9. Marketing/Graphic design services 10. Public performance spaces/For Rent Performing Spaces The consultant will work with City staff to conduct group and one-on-one meetings with stakeholders in the arts and culture economic sector of Georgetown. The report shall be completed no later than April 14, 2017 The consultant will report the findings of the economic impact study at the Tuesday, April 25, 2017 City of Georgetown Council workshop. Proposals should include the following: 1. Business profile a. Name of consultant • b. State of organization and location of principal offices c. Length of business experience d. Number of employees e. Ownership of firm 2. Personnel — identify employee(s) who will be assigned to the project. 3. Project Approach — discuss your understanding of the project scope and objectives. Describe how consultant would complete the requested economic impact study, including timeline. 4. References — provide 3 — 5 references for past or current engagements for which the consultant completed an economic impact study. 5. Cost — provide information on your fee structure based on scope indicated above, including anticipated reimbursable costs. 6. Experience — discuss why the consultant is best qualified to provide economic impact analysis services for this proposed RFP with the City of Georgetown. City staff will score each firm accordingly: • Personnel — 20 Points Project Approach — 25 points References — 5 points Cost — 30 points Experience — 20 points Total = 100 points U Georgetown Arts and Culture Final Grant Report 2016 The Williamson Museum Purpose: To promote awareness of the Hispanic culture and history in Georgetown and to celebrate Hispanic Heritage Month, as an opportunity to bring in a population that does not traditionally visit the museum, reaching out to the Hispanic community through the schools and churches and soliciting their help, stories and participation. Result: After working through the logistics of our exhibit, the staff determined that we would invite members of the county's Hispanic population to plan the materials to be exhibited. Several meetings were held with more than 30 people in attendance. The community answered the call and shared the photos, stories and oral histories that make up the exhibit: "Nuestra Comunidad: Williamson County's Hispanic Roots". The exhibit consists of panels designed by Zachary Horst of Minuteman Press along with large copies of photos that were donated. There are also nine oral history recordings and three videos scattered throughout. The back wall of the exhibit hosts a display case of artifacts from the Lopez family and an inviting hands-on activity area for children. The display case will house artifacts from two more families during the course of the exhibit, which ends next May. • Description: The exhibit opened on September 1, with 46 people attending. First Friday, September 2, had 267 people in attendance — the largest September First Friday ever. The museum opened 1 — 4 pm all Sundays in September, hosting different Hispanic heritage activities each week. September 18, Austin Museum Day, featured performances by Round Rock Ballet Folklorico with 139 people in the museum that day, another record for AMD in our 4t' year of participation. Museum attendance in September was 1376 — nearly double the 744 from the previous September. Overall, annual attendance at the museum was up almost 10% over last year. Budget: The museum received $760 from the Arts and Culture board. That money was spent this way: Exhibit panels/posters - $604.00 Voice Recorders - $74.90 Materials for hands on activities: $281.89 We also spent $3,540 with Univision for a two -week advertising campaign targeting the Hispanic marketing. It was a first for us, and very successful. We believe these events had a positive impact on tourism for the city of Georgetown tourism and have added a new dimension to our cultural offerings. Thank you for your support! Contact Information: Mickie Ross, Executive Director • mross ,williamsonmuseum ore, 512-943-1674 Page 6 of 31 The Georgetown Palace Theatre Arts & Culture Grant Report Grant Award November 2015 for Services up to August 2016 September 28, 2016 The Palace Theatre Inclusion shows for the 2015-16 season included a shortened version of the musical, Beauty and the Beast, that was offered on December 3, 2015 and a shortened version of the musical, Tarzan, which was offered on March 1, 2016. Both productions were offered free to the public and were designed to entertain special needs children and their families or caregivers. Theatre doors opened at 6:50pm for those who needed wheelchair or other special seating assistance and all others at 7:00pm. Both shows ran for about one hour with the opportunity for the audience to meet and greet the cast on stage at the end of the performance. Beauty and the Beast was a highly attended performance, with 281 reservations for the evening. The 300- seat theater was full of energetic and very happy audience members! We believe that at Christmas time, the need is great for families to be able to enjoy an evening together without concern over etiquette or restriction on interaction with the performers on stage. Tarzan was less attended but still very lively and fun for the 175 family members who attended the show! The audience loved seeing Tarzan flying in overhead at the start of the production. Palace volunteer actors look forward to the inclusion shows. It is such a special event and the audiences are unique in that they are totally involved during the production. They audibly react and speak out to the characters on stage. The performance becomes a moving experience for the families and the actors alike. Every participant is touched in some way, either through the enjoyment of experiencing the story onstage or • through the emotional excitement of impacting a families evening out together through unrestricted responses to what you are doing onstage. Over 40 volunteers participated in Beauty and the Beast and Tarzan, as seaters, greeters, ushers, audio descriptors, sign language performers, plus the cast and crew. Expenses for the productions include the following: Contract Labor $1153 Payroll Expenses $4812 Printing $425 Production Costs $2000 Equipment Rental $250 Equipment Maintenance $250 Office Supplies $200 Utilities $500 Insurance $800 Cleaning Services 250 TOTAL $10,640 The Palace gratefully acknowledges the Georgetown Arts & Culture Board for its continued support of this program. Without assistance from the Arts & Culture Board and several community sponsors, this event could not be made available to the families who most benefit from the opportunity. • In Appreciation, Arden Trevino Interim Executive Director Georgetown Palace Theatre, Inc. • 810 S. Austin Avenue • Georgetown, TX 78626 • (512) 869-7469 • www.georgetownpalace.com Page 7 of 31 The Palace presents a FREE special performance of Disney's Beauty and the Beast for persons with special needs and their families on Thursday Evening Dec. 3rd. slid? here for details! -1MR - SPONSORED IN PART THRU A GENEROUS GRANT FROM THE GEORGETOWN ARTS AND CULTURE BOARD! • FOR IMMEDIATE RELEASE FOR ARTICLES, PUBLIC SERVICE ANNOUNCEMENTS, & CALENDARS The Historic Palace Theatre in Georgetown announces the Inclusion Show for Beauty and the Beast, for Thursday, December 3rd, at 7:30 p.m. This is a special FREE performance for persons with special needs and their families. We are proud to say that this is our fifth year of producing inclusion shows, where twice a year we offer a special sensory viewing for people with special needs and their families. Through grants and donations, we have been able to make this a free event. Because of the Sponsorship of Georgetown Arts & Culture Board and their generosity, we have been able to keep this a free event. The Palace and its volunteers appreciate this opportunity to provide this special evening. This will be a shortened version of Beauty and The Beast, and will run for approximately one hour. The Inclusion Show offers: American Sign Language interpreters, Audio Description, Hearing Loop availability, and special seating. The show starts at 7:30 pm; seating starts at 6:50 pm for those in wheelchairs, and for all others at 7:00 pm. One evening only, Thursday, December 3rd. Curbside drop-off is also available for large groups or people with wheelchairs or walkers. • Please feel free to invite a special teacher, paraprofessional, or support individual so that you and your child/family can enjoy our show together! For this performance, the Palace will seat about 250, and all seats are FREE. Make your reservations soon. Because seating is limited, reservations should be made in advance by calling (512) 869-7469 or (512) 869-5081, visiting the Palace office (open M-F 10 am to 4 pm), or by emailing euild.eeor egetoMRalace(da_mail.com. Make sure you tell us about any special requirements. The Palace Theatre is located at 810 South Austin Avenue in Historic Georgetown, just a half - block off the Square. Page 9 of 31 r1 U Supported in part by Georgetown Arts & Culutre Board March 10 Click Here for Details Page 10 of 31 • FOR IMMEDIATE RELEASE FOR ARTICLES, PUBLIC SERVICE ANNOUNCEMENTS, & CALENDARS The Historic Palace Theatre in Georgetown announces the Inclusion Show for Tarzan The Musical, for Thursday, March 10, at 7:30 p.m. This is a special FREE performance for persons with special needs and their families. We are proud to say that this is our fifth year of producing inclusion shows, where twice a year we offer a special sensory viewing for people with special needs and their families. Through grants and donations, we have been able to make this a free event. This will be a shortened version of Tarzan; the musical, and will run for approximately one hour. The Inclusion Show offers: American Sign Language interpreters, Audio Description, Hearing Loop availability, and special seating. The show starts at 7:30 pm; seating starts at 6:50 pm for those in wheelchairs, and for all others at 7:00 pm. One evening only, Thursday, March loth. Curbside drop-off is also available for large groups or people with wheelchairs or walkers. The Palace Theatre would like to thank the Georgetown Arts & Culture Board for their generosity in supporting this evening. • Please feel free to invite a special teacher, paraprofessional, or support individual so that you and your child/family can enjoy our show together! For this performance, the Palace will seat about 250, and all seats are FREE. Make your reservations soon. 10 Because seating is limited, reservations should be made in advance by calling (512) 869-7469 or (512) 869-5081, visiting the Palace office (open M-F 10 am to 4 pm), or by emailing guild.georeetownpalacena.gmail.com. Make sure you tell us about any special requirements. The Palace Theatre is located at 810 South Austin Avenue in Historic Georgetown, just a half - block off the Square. Page 11 of 31 • Special Thanks to The Georgetown Culture Board for providing funds so 0 that we can keep this event free for YOU!!! Thanks for coming! Enjoy the Show! Page 12 of 31 • 15joi GEORGETOWN Festival of the Arts REPORT ARTS AND CULTURE GRANT 2015-16 Georgetown Festival of the Arts received a grant from the Arts and Culture Board for $2,280 to help cover the costs of two free events. These two events occur during the Festival each year and reach out to people who do not usually come to hear classical music. First was a film showing of Peer Gynt held on Friday afternoon, June 3, at 2:00 pm at City Lights Theater. The film is a 1941 adaptation of Henrik Ibsen's play by the same name and features the film score written for the play by Edvard Grieg. We estimate that there were 75 people in attendance. Second was the annual Concert in San Gabriel Park, scheduled for 8:00 pm, June 4, 2016. This was the first time in twelve years that the concert was rained out. The security equipment, sound system, and fireworks were in place before the rain, but that evening the GHS music ensembles were unable to perform. After the rain stopped, a small group of people got to enjoy the fireworks display which was largely underwritten by the Williamson County Sun. Below are the Festival's anticipated income and expense figures for the two free events, in comparison with actual revenue and expenses. Anticipated revenue and expenses: Actual: Revenue Revenue Public donations in Park $255 Public Donations $0 Fireworks donation 4,250 Fireworks donation 4,250 Total Revenue 4,505 Total Revenue 4,250 Expenses Expenses Rent City Lights Theater 600 Rent City Lights 600 Dinner for GISD students 165 Dinner 0 Fireworks 4,250 Fireworks 5,000 Safety fence, toilets, security in Park 1,180 Fence 750 Sound System 2.500 Sound 1,975 Miscellaneous 500 Miscellaneous 0 Pro-Rata of printing, advertising, mailing, etc. 1,530 Pro -Rats costs 1,530 Total Expenses 10,725 Total Expenses 9,855 Anticipated Net Shortfall $6,220 Actual Net Shortfall $5,605 The Festival greatly appreciates the grant from the Georgetown Arts and Culture Board, which helped • cover unfunded expenses for the film showing of Peer Gynt and the Concert in the Park in June, 2016. Please see the accompanying Festival brochure and program for additional information. Submitted Sept. 28, 2016 Page 13 of 31 Georgetown Symphony Society Report to Georgetown Arts & Culture Board —October 1, 2016 The Georgetown Symphony Society (GSS) is deeply grateful to the Georgetown Arts & Culture Board for your support toward our season of concerts between November 15, 2015, and September 30, 2016. These concerts were held as scheduled, with the final performance of this set taking place on Sunday, September 25, 2016, featuring the Round Rock Symphony. The full complement of concerts is listed below: • Sunday, November 15, 2015—The Round Rock Symphony Orchestra • Sunday, December 6, 2015—Annual Holiday Concert with The Temple Symphony Orchestra • Sunday, February 14, 2016—The Round Rock Symphony's "Be My Valentine" Concert • Sunday, March 6, 2016—The Temple Symphony Orchestra's "Family Pops" Concert • Sunday, May 1, 2016—The Temple Symphony Orchestra's Season Finale, augmented by the San Gabriel and Temple College Chorales performing "The Coronation" by Mozart • Sunday, September 25, 2016—The Round Rock Symphony Orchestra . (opening concert for the 2016-2017 season) All performances took place at the Klett Center for the Performing Arts at Georgetown High School. The concerts were well attended, with audiences ranging in size from 500 to more than 800. In addition, GSS provides a Musical Enrichment program for youth that annually presents two classical musical performances for fourth and fifth graders within the Georgetown Independent School District. GSS celebrates its formal relationships with two excellent area orchestras —Temple and Round Rock. Audiences for GSS concerts were very diverse in age and socioeconomic backgrounds, comprising young school age children through a very large and active retired community. The goal of GSS is to provide "music to last a lifetime" with access to all ages and stages of life. Persons from throughout the greater Georgetown area attend these concerts, thus bringing individuals and groups to Georgetown who might not otherwise have reason to visit at these particular times. The logo of the Arts & Culture Board appeared on our brochures, projected visuals at the concerts, programs, and all media promotions. Once again, the GSS thanks the Georgetown Arts & Culture Board for its gracious support of this important aspect of our community. Page 14 of 31 0 0 8 Concert Program Polovtsian March from Prince Igor......................................Alexander Borodin (1833 - 1887) Violin Concerto in A minor, BWV 1041 ........................ Johann Sebastian Bach (1685 - 1750) Allegro Andante Allegro assai Ricardo Ghmez, violin Intermission Scheherazade, Op. 35(1888)..................................... Nicolai Rimsky-Korsakov (1906 - 1975) I The Sea and Sindbad's Ship Largo a maiestoso - Lento - Allegro non troppo - Tranquillo II The Tale of the Kalendar Prince Lento - Andantino - Allegro molto - Vivace scherzando - Moderato assai -Allegro molto ed animato III The Young Prince and the Young Princess Andantino quasi allegretto - Pochissimo pit) mosso - Come Prima - Pochissimo pit) animato IV Festival at Baghdad - The Sea - Shipwreck on a Rock Surmounted by a Bronze Warrior - Conclusion Allegro molto - Lento - Vivo - Allegro non troppo e maestoso - Tempo come I jG7.RGEFT"'01N8WN Thank You! TEXAS Our sincere thanks to the City of Georgetown and the Georgetown Art.,, - and Culture Board for the generous grant that has been awarded to the Georgetown Symphony Society in support of our concert season and our Children's Musical Enrichment Program! SEEDS OF STRENGTH H-E-B "TOURNAMENT Texas Commission Of CHAMPIONS on the Arts 11"111,; :S"UN. 00"��orgetotvrt� r GLORTr SOWN Arts b Culture Board G[ORGE'rC/WN TPXAS COMMUNITIES FOUNDATION To contact the Georgetown Symphony Society Georgetown Symphony Society, Inc. PO. Box 2476 Georgetown, Texas 78627 (612) 864-9591 www.gsstx.org, click on "Contact Us" 27 Welcome to our 16th season of bringing classical concerts to Georgetown. We are proud to present four performances by the Temple Symphony Orchestra, conducted by Thomas Fairlie, and two by the Round Rock Symphony, conducted by Stefan Sanders. Our annual Van Cliburn Concert will feature Nikita Mndoyants, a Finalist in the 2013 International Piano Competition. And again this season, you'll have opportunities to hear performances by our wonderful Vivace Youth Orchestras. None of these performances would be possible without the financial support of you, our audience, through your donations and sponsorships of concerts. Revenue from tickets sales alone doesn't begin to cover the cost of our concerts. IN FACT, ticket sales cover less than one third of our total expenses and only your generosity enables us to continue offering high quality artistic presentations while keeping ticket prices affordable. When ordering your season tickets, we hope you'll consider adding a generous donation. Thank youl The Georgetown Symphony Society is deeply invested in nurturing music and orchestra programs in area schools. Our capstone project is the Musical Enrichment Program, which gives approximately 2,400 4th and 5th grade students from Georgetown, Florence, Jarrell, and Walburg two half days of concerts and interaction with outstanding musician -educators so that the students may gain an appreciation for fine music and may be inspired to join their schools' band or orchestra programs. Numerous studies show that participation in band or orchestra, through mastery of an instrument, correlates strongly with higher grades in school, development of inquisitive, supple minds, and future acceptance into college. For more information or to volunteer at our events, please contact Nancy Robohn at robohnlopez@yahoo.com. Your tax-deductible contributions to the GSS help the Georgetown community in many ways. In addition to a fine concert series, the GSS has: • Provided a Steinway concert grand piano for the Klett Center for the Performing Arts at Georgetown High School. • Helped launch the very successful Georgetown Festival of the Arts. • Provided care and maintenance of a Steinway concert grand piano, once owned by Miss Ima Hogg, donated by Drusilla Huffmaster Anderson, and now used for concerts in the Hewlett Room of the Georgetown Public library. • Sponsored the development of the Vivace Youth Orchestra. Your financial support has helped Georgetown become a center for the arts and one of the most desirable areas in the United States i 0 ch to live and retire. Thank you! Season ticket holders have the option of Premium Seating or a General Admission Seating. See the seating diagram below, o c ` o A Premium Seating ticket allows you to sit anywhere within o o n a to ! the auditorium. A General Admission ticket allows you to sit zo D a only in the General Admission area. c0 Please indicate on the ticket order form which area you prefer. Gene�r"Ad i sion Prem. ium Si6ating • Ushering • Musical Enrichment Program • Concert -day box office ticket sales • Board membership roles: Fund-raising Marketing Publicity For information on these and other volunteer opportunities, please contact GSSTX.07@gmail.com. `i The VYO, beginning its fifth season offers �. two orchestras selected by audition for / students in middle school and high school. 11i Both ensembles perform a variety of music �' vace YOUTH literature and receive instruction from orchestra outstandingprofessional music educators ._. from across Central Texas. For more ` information, please visit www.vyotx.org. G E{1R1: E T UN'N resm Ans 8 Culture Board Texas commrasian Kiywartis on the Arts,J� 0 'N. m,,.,„.,,..,„ Sun City • C Puppies Bars Puppies Behind Bars 263 West 38th Street, 4th floor New York, New York 10018 212.680.9562 (Tel ephonc) 212.6899330 (Fax) w ww.puppiesbehindb a rs.com BOAkD or DikECtORS Katherine Bang Katy Brodsky BnanFischer Lori S. Gcvalt Glenn S. Goord JoanLaCaille' ,.,.._ Daniel Lobilz Joaquin Martinez CynthiaMas Bonnie McCauslarA Elise O'Shaughnessy ChraiineD Rogms Cathy L. Saypol Gloria Gilbert Stoga 'u{:r..�•::;;ei„-d ":are. Sally Auer Zunino ADWSORf BOARD Robert E. Denham Albert R. Dov,den Sebastian Junger _. .:i , .:I -. - Henry A.Krssmgcr Nancy Kissinger Libby Pataki Alan J. Sloga Wiley C. Thompson September 9, 2016 Mr. David Morgan City Manager, Georgetown 113 E. 81h Street Georgetown, TX 78626: Dear Mr. Morgan: Thank you very much for the donation of $20,579.00 to Puppies Behind Bars from the City of Georgetown dated August 18, 2016. The funds will be used for our Dog Tags program, providing service dogs for wounded war veterans. Puppies Behind Bars is a non-profit organization under the guidelines set forth in section 501(c)(3) of the Internal Revenue Code, and no goods or services were provided in exchange for your contribution. We are honored to have been selected as the beneficiary of the sale of poppies from the remarkable "The Blood of Heroes Never Dies" memorial project initiated by Richland Community College and incorporated by Georgetown into your Red Poppy Festival. We extend our thanks to the entire town. Our team training of veterans last month brought our total number of Dog Tags teams nationwide to 92. Your generous support will make a real difference in our work. Sincerely, 7�fric Barsness Director of Development cc: Clive Siegler Lawren Weiss Training inmates to raise see vice dogs for wounded war veterans and explosive. detection canines for law enforcement. Page 18 of 31 Teaching, Learning, Community Building • • • w Y Richland College of the Dallas County Community College District National Quality Award 7'fRecipient005 Award T E L& S Award V 2005 Reelplent September 14, 2016 Mr. Eric Lashley Director, Georgetown Public Library 402 W. 8t' St. Georgetown, TX 78626 Dear Eric, We are delighted to inform you that our `Blood of Heroes" memorial poppy project has received Richland's 2016-2017 Innovation of the Year award. This award is one of the most prestigious annual awards given by the college and the Dallas County Community District, and our administration has further recognized its merit by requesting that we present the project to a national audience at "Innovations 2017," hosted by the League for Innovation in the Community College this coming March in San Francisco. Your personal contribution to this project has been a key to its success, and while we have sent the City of Georgetown an award recognition letter under separate cover, we wanted to provide you with your own personal copy, Eric, for being the guiding spirit behind your city's generous efforts on behalf of "The Blood of Heroes Never Dies." YOUYs Clive G. Siegle, Ph.D. Professor, U.S. History Richland ollege 11 'Jeri Rose Professor of Art Richland College Richland College 1 12800 Abrams Road I Dallas, Texas 75243-�199 4 www.richlandcoUege.edu Page 9 of 3 Teaching, Learning, Community Building • August 25, 2016 RP16-047 2016-2017 Innovation of the Year: The Blood of Heroes Never Dies Memorial Poppy Project Team Leaders: Professors Jen Rose and Dr. Clive Siegle; Team Members: Garth Clayton, Charles Coldewey, Isaias Gallardo, David Hay, Marian Lefeld, Vicki i Mayhan, Mark Murray, Melba Northum, Gina Sawyer, John Spriggins; Woodbridge Homeowners Association, l�l Dallas, Texas; City of Georgetown, Texas; Texas Military Forces Museum, Austin, Texas Dear The Blood of Heroes Never Dies Memorial Poppy Project Team: Richland Congratulations on having The Blood of Heroes Never Dies Memorial Poppy Project honored College as the 2016-2017 Richland College Innovation of the Year. of the This project created Texas' largest outdoor World War I memorial and one of the largest of its Dallas County kind nationally. It enabled student volunteers, our adjacent neighborhood community, and Community the City of Georgetown, TX to honor the sacrifices made by U.S. veterans through visual art by creating one ceramic poppy for every Texas soldier killed in World War I. This cross - College discipline faculty initiative in art and history uniquely exemplified Richland College's mission District of teaching, learning, and community building. The poppies sparked conversations —students and community partners of different ethnicities, experiences, and ages engaged in rich and important dialogues about sacrifice, diversity, and a common respect for civic responsibility. As of August 1, the sale of poppies from The Blood of Heroes Never Dies Poppy Project has r41eLn ealJrr National generated more than $24,000 for Puppies Behind Bars and its mission to provide service Quality Award dogs to wounded veterans. ,2oosA�,ara The project was completed in only seven weeks. The simple poppy design created by Recipient ceramic art professor Jen Rose engaged 500 volunteers of all skill levels to make 5,171 clay • poppies. Each poppy was then fired, glazed, and re -fired, assembled on stems, and installed in a vivid and inspiring display aside and cascading into the lake. History professor Dr. Clive T E X $ Siegle narrated the historical context and message. The project was highlighted by local AS NBC and CBS affiliates in primetime news segments and in the Dallas Morning News, Art&Seek, Georgetown Advocate, and G/assure. The City of Georgetown, TX requested .05 Recipient Richland to deliver the poppies and their message to their city for their Red Poppy Festival in April, and their community volunteers assisted in the project. Symbolic of our appreciation of your efforts, you will receive a plaque to mark the occasion and special parking privileges for a year. In addition, a team award of $1,000 is set aside in the TOLI budget to use for professional development, software, equipment, or other program enhancement allowable under Fund 11 budget guidelines. Please work with Thunderwater Organizational Learning Institute Associate Dean Nancy Kammerer and Executive Dean Diane Hilbert to access your award funds. Your nomination will also be submitted into consideration for the District 2016-2017 Innovation of the Year Award. We thank you for this innovative endeavor on behalf of Richland College, our students, and our colleagues. It is truly an honor and a pleasure to work with each of you. Congratulations, The Blood of Heroes Never Dies Memorial Poppy Project Team! *Very truly yours, I— — =on, Ph. • President Richland College 1 12800 Abrams Road I Dallas, Texas 75243-2199 www.richlandcollege.edu Page 20 of 31 • Chesley Williams Email: CantoinetteStudiosaa amail.com Tel: 512-944-3998 November, 8th 2016 Lawren Weiss Georgetown Public Library, 402 W. Eighth Street Georgetown, TX, 78626 Attn: Georgetown Arts and Culture board, My name is Chesley Antoinette Williams I am writing to express my intentions for the art and culture grant offer through the Georgetown Arts and Culture board as an individual artist. I am an educator, fiber artist and accessory designer whose artistic practices primarily focus is wearable art in the form of headwear. I like to propose Heart of the Headwrap workshop that focuses on self-confidence through the styling of headwraps. The workshops would be available free to the public for women over the age of 13, with a maximum of 35 available spots, to learn fun and creative ways in how to ornate the head with everyday scarves. • In addition the women would learn about the influence of 17th century British and Spanish Colonization that took place in Louisiana when Tignon Law of 1786 went into effect, a symbolism of oppression through the headwrap that led to fashionable attire that continued into the 19th century. The Heart of the Headwrap workshop seeks $1850 to offer two 1 hour classes that would take place during the month of February in partnership with Georgetown public library through the Fine Arts division. Thank you for your time and I hope to connect with the women and girls of Georgetown through your support. Sincerely, • ,00 o .*" l�t� Ul1 i Lia n, 2 Page 18 of 43 0 Georgetown Texas Public Art Grant Proposal: Gabriel Meander Falon Mihalic, Artist P: 773-320-7520 1 E: owner@falonland.com I W: falonland.com I IG: @falonland Project Description Gabriel Meander is a temporary public art sculpture constructed out of colored aluminum mesh that's reminiscent of a meandering river bend in the San Gabriel River. The painted aluminum mesh is painted in vibrant colors of deep blue, purple and sky teal to evoke a colorful flowing river. The sculpture, once installed, will flow through the site and measure approximately 20 feet long with a "river" width of 4 feet. The installation uses a simple series of aluminum stakes to secure the sculpture to the ground with minimal disturbance. Gabriel Meander is similar to other temporary public art sculptures I have produced previously. See my included work samples for examples. The sculpture components will be painted at my studio in Houston and then installed on site in a public park in a way that makes the sculpture seamlessly integrated into its location. The install will occur prior to Memorial Day weekend with a public event unveiling the work on the Friday of Memorial Day weekend. Amount Requested $2,000 Budget • Aluminum Mesh and Stakes- $850 • • Acrylic Paint and Primer- $410 • 2 nights Hotel Stay for installation and take down-$240 • Travel expenses- $130 • Temporary Interpretative Signage for Sculpture- $220 • Marketing (print advertisement in local paper)- $150 Date Installation Week of May 211t, Public Talk on Friday May 26th, De -install June 30th Location Exact location for the installation is to be determined pending approval of award. The type of location should be outdoors in a publicly accessible space, ideally a public park or other open space where the sculpture can be installed on grass or soil. It would be wonderful to have it located in a space within the main cultural district in order to attract people who are visiting other cultural events, restaurants, and businesses in the corridor. Admission Charge FREE Anticipated Attendance Based on my prior public art sculpture projects of similar scope, I anticipate a group of 30-40 people to attend the opening event and artist talk. The opening event is usually of most interest to families with children and people within the local arts community, like gallery owners, curators, cultural programmers, and other artists. While the sculpture remains on view, there can be an additional 100 or more people who visit the project on their own or who happen to walk or drive by the work to see it in person. • Page 19 of 43 I* � 0 Relevant Work Samples : .gym. -tie - Njw 4. Mi All Y 6 , bhlwl-�.&, Page 20 of 43 GEORGETOWN Festival of the Arts Georgetown Festival of the Arts Free Events The Georgetown Festival of the Arts offers three free events each year, to reach people who do not usually come to hear classical music. They include a children's concert at the Georgetown Public Library, with the support of the Children's librarian and the Friends of the Library; a film presentation at City Lights Theater; and the Saturday night concert in San Gabriel Park. The Park concerts began with the first Festival in 2005, and we added the film showing in 2009 and the children's concert in 2012. The next Festival of the Arts, our thirteenth; will be Saturday, May 27 through Sunday, June 4, 2017. Our theme this year is "Great Britons," featuring the music of Benjamin Britten, Edward Elgar, and Ralph Vaughan Williams. The film is appropriate to the subject of the Festival and shown in one of the City Lights theaters. The audience size is hard to judge, since there are no tickets, but about 100 people came to see the film in 2016. In 2017 we plan to offer a showing of Britten's Curlew River in a production that was created for the 1985 Southwestern University Brown Symposium, led by Ellsworth Peterson, and broadcast on NPR at that time. Expenses for the film showing include theater rent and any costs for the film. For the children's concert the Library staff and FOL provide wonderful support, including refreshments and crafts activities for after the music, while we plan and create the performance. The planning, staging, and music are provided gratis by volunteers who are generally professional musicians and theater • people. The 2016 children's concert had to be canceled because of Ellsworth Peterson's illness, but in 2015 we performed for over 225 enthusiastic children and parents. Plans are underway for a children's concert in the library next spring. Our estimated expenses are for music and creation of a stage setting (including costumes.) For the Park concert we invite student music groups from one or both Georgetown high schools to perform_ In 2013 about 275 students from both high schools played; since then they have alternated, depending on when the high schools have a graduation ceremony. Concerts last a little over an hour; fireworks last about half an hour. For some two hours before the concert we offer an "instrument petting zoo" to encourage children to study a musical instrument. It is staffed by GISD high school music students and teachers and lets children, pre-school through grade school, handle and hear band and orchestra instruments. The Park concert begins just after sundown —about 8:30—but people start arriving about 6 pm, bringing chairs, blankets, even picnic dinners, and spread out on the lawn around the Gazebo. They number about 1,000 to 2,000 and include all ages: families with infants and small children, teens and young adults, senior citizens. GISD music students are from all SES and ethnic groups, and we are glad to see their families and friends come to enjoy the show. Everyone is welcome. Our budget is as follows, using actuals for 2016 with decreases or increases we already know of. Revenues from all three events Donations from the public in the Park, estimated Fireworks sponsorship, Williamson County Sun Total income, all events Expenses • Children's Concert: Out-of-pocket expenses (music, supplies) Film Showing: Theater rent at City Lights Media conversion, estimated 375.00 4,250.00 4,625.00 300.00 600.00 100.00 Page 21 of 43 Park Concert: Dinner for GISD students and volunteers 370.00 • Fireworks (Gary Kovar, G.W. Pyro) 5,000.00 Fireworks safety fence, portable toilets, security 1,350.00 Sound system 2,500.00 Miscellaneous expenses 640.00 Total expenses, all events $ 9,860.00 • Net shortfall $ 5,375.00 This shortfall must be covered from Festival of the Arts revenues from donations, grants, and fund-raising events. (Of course these revenues must fund the entire Festival, at about $90,000.00 to $100,000.00 each year.) A grant of $3,000.00 from the Georgetown Arts & Culture Board for our free events would be a great help and much appreciated! For more information about these events in the 2017 Festival, please contact Dr. Ellsworth Peterson, the Artistic Director of the Georgetown Festival of the Arts. He can be reached at 512-863-2772 or by email at PetersoeCcD_southwestern.edu. Our Assistant Director, Dr. Bruce Cain, can be reached at 512-818-5876 or cainb(c�southwestern.edu. Page 22 of 43 :7 To: City of Georgetown Arts and Culture Board From: Georgetown Cultural Citizen Memorial Association (GCCMA) Re: Arts and Culture Grant Proposal With the GCCMA's origin dating back to 1975, hosting Black History Month since 1982 and recently celebrating the 64th Juneteenth Festival in Georgetown, this organization has displayed the longstanding significance of cultural celebrations. Our nonprofit organization's proposal description is within the calendar year of 2017, hosting segment of tours within the year at its Afro-American "Shotgun House" Museum. The following are the organization's Mission and Vision Statements. Mission Statement: The Georgetown Cultural Citizen Memorial Association exists to educate, preserve, and celebrate African American History and Culture. GCCMA fulfills its mission by partnering with religious, educational, civic and other organizations to provide programs for youth of all citizens in Georgetown. is heritage Statement: GCCMA will remain the recognized leader and key resource for promoting the rich and varied heritage of African American s by providing programs for youth and all citizens in Georgetown. 1. The PURPOSE is to initiate more cultural awareness among local neighbors, newcomers to the city, university and public school students along with surrounding communities. 2. The AGENDA will include on site tours of the museum, scripted narrations/information, youth participation with adults and youth dressed in characters. 3. SOUVENIRS will include simple memorabilia and information to share. 4. ADVERTISEMENTS will include upcoming announcements and solicitations. 5. LIGHT REFRESHMENTS on selected tours. 6. DECORATIONS will be seasonal and appropriate for the event. 7. UTILITY/MAINTENANCE COST for the year. We graciously would like to apply for a $3000 grant that would cover all events through December 2017. No admission cost would be at any tour events. Donations will be requested and advertised in all fliers. The contacts will be: Paulette Taylor, 512-863-2109, otofgt@aol.com, Gertrude Saterfield, 512-863-5781, Joyce Gadison Page 23 of 43 • • February ( 2-3) scheduled tours will be held during Black History Month, coinciding with the Black History National Theme, leading up to the 34th celebrated Black History Banquet in Georgetown, TX. Decorations and national theme information will be provided. • April Tour scheduling and preparation will be forthe tours during the city of Georgetown's Poppy Seed Festival with collaboration and input from the Williamson Museum Staff. • June Tour will include collaboration with Juneteenth Committee and proposed Music Festival. Scripted narrations and historical reflections will be included. • December will host in collaboration with the Christmas Stroll tour, "I Remember When".... features, scripted tours and singing. Must be advertised. With recognition to the City of Georgetown Arts and Culture Board in all advertisements and programs, the periodic tours will attract membership persons and participants that • will be a resource with historic interests and innovative ideas for future tours, students from the public school and university, newcomers to the city as well as the local Georgetown community. With the upcoming addition of landscape and signage to the museum, this grant will enhance another historical place in the downtown West community. The required report to the Arts and Culture Board in September 2017 will include the December 2017 upcoming plans for the presented event at the museum. This will most likely be on the schedule to coincide with the Williamson Museum Staff. Your consideration to award this grant to our organization is most appreciated. Paulette Taylor, President Georgetown Cultural Citizen Memorial Association (GCCMA) Page 24 of 43 • October 18, 2016 • I propose that a grant of $2,000.00 be given to the Georgetown High School Theatre Booster Club for the purpose of funding scholarships to Georgetown Independent School District students who aspire to attend the Texas State Thespian Festival and the International Thespian Festival. The Texas State Thespian Festival is held every year in Dallas for middle and high school students. It offers a wide variety of opportunities for students to improve their skills in the theatre arts and to meet many other thespians from around Texas. The festival features award winning, professional guest speakers, guest artist workshops, opportunities for students to become state thespian officers and learn leadership skills, college and university auditions, scholarship awards and competitions for acting and stagecraft. The International Thespian Festival is held in the summer at the University of Nebraska and offers the same opportunities for students on an even larger scale. Travel to and from these festivals, food and lodging as well as general and competition entry fees are provided by each individual student. This can be a heavy burden on some families. The GHS Booster Club would like to help students by offering scholarships to offset the cost. The scholarships would be awarded to students after they complete an application and an essay explaining their need and how they feel these festivals would help them. All of the students that choose to participate in the festivals are encouraged to perform in a showcase at the school that is open to the public. Tickets for the event are at minimal cost to cover the expenses of the show. In the showcase, students perform monologues, scenes and musical theatre numbers, most of which will be performed for competition at the festivals. It is the hope of the GHS Booster Club that by promoting events like the Texas State Thespian Festival and the International Thespian Festival, students and their families will gain new skills, respect and love for theatre. This will help to enrich us all by bringing new enthusiasm and excellence to the Georgetown art community. Thank you for your consideration. For any questions, please contact Michele Kuhn at malklds@yahoo.com or 512-590-9075. Page 25 of 43 GEORGETOVVN HIGH SCHOOL 2211 N. Austin Ave. • Georgetown, Texas 78626 • (512) 943 -5 100 • FAX (512) 943-5109 Mr. Blair, Georgetown Arts and Culture Board, On behalf of the GHS Theatre Department I am applying for your grant in order to purchase technology for our department. As a program that travels frequently to contests our students need the ability to have access to a laptop when we attend these various events. At this time, we have very limited resources, most out dated, and none that are able to travel. Our students also need the ability to work on up to date programs which our school computers do not have the ability to access. Any time our department needs access to a laptop we currently have to use my personal laptop any and I do not have the storage on my laptop to keep up with the demands of the department so we are very limited in our ability for our students to learn and work with technology, a skill as we all know that is invaluable in today's world. We would like to purchase two Thinkpads for our department, one for the acting department and one for the technical department for both directors and students to use. The total costs for these two products would be $3000 and we would greatly appreciate any and all funding you can provide toward this would be greatly appreciated. As previously stated, the Thinkpads would be used by both the directors, Dean Baker and myself, as well as students, particularly those needing access to music, film, and design programs. Both myself and Dean teach our students how to edit music, create films, and of course design different technical elements for shows and these laptops would give us access to up to date technology and allow us to better train our students in current programs. • GEORGETOWN SYMPHONY SOCIETY 512/864-9591 www. sg stx.org gsstx.072p-mail.com November 1, 2016 Mrs. Lawren Weiss Georgetown Public Library 402 W. 8t' Street Georgetown, TX 78626 Lawren. Weissnaeorgetown.org Dear Mrs. Weiss and members of the Georgetown Arts and Culture Board, The Georgetown Symphony Society (GSS) respectfully seeks a sponsorship grant of $3,000 in support of the Society's 2016-2017 season, our seventeenth year of bringing first quality musical performances to the Georgetown community. This season comprises six concerts, all of which take place at the Klett Center for the Performing Arts through a partnership with the Georgetown ISD. Audiences for our concerts range in size from 500 to 800 and to more than 2,000 for our two yearly children's Musical Enrichment programs. • Our audiences are very diverse in age and socioeconomic backgrounds, including young elementary school students as well as a very large and active retired community. Our goal is to provide "music to last a lifetime" with access to all ages. Persons from throughout the Central Texas region attend our concerts, thus bringing individuals and groups to Georgetown who might not otherwise visit at these particular times. We are particularly grateful for our connections to both the Round Rock Symphony, which is featured at two of our concerts during 2016-2017, and the Temple Symphony Orchestra, which performs at three concerts; the sixth concert brings a noted pianist —a Van Cliburn finalist —to the Klett stage in October each year. GSS concerts are funded by ticket sales, both seasonal and at -the -door, contributions from supporters, corporate sponsorships, grants, and the proceeds of our special fundraising activities, which will take place on January 25 and 26, 2017, when the London -based Tenors Unlimited will return to the Palace Theater stage after their single performance in January 2016. The average production expenditure for each of our six Sunday afternoon concerts is between $18,000 and $20,000, for a total of almost $120,000. Additional expenses are essential to cover advertising and administrative costs. Season tickets for these six concerts are priced at $150 for premium seating and $125 for general seating. Individual student tickets are $5. Ticket sales total around $50,000, or approximately only one third of our total annual operating budget. Donations and several small grants are expected to contribute almost $50,000. Supplemental fundraising, as Page 28 of 43 • noted above, and personal solicitations must be done throughout the year in order to balance the budget. We are deeply grateful for the past support of the Georgetown Arts and Culture Board, and the receipt of a grant to help support the concerts that will be held between December 1, 2016, and September 30, 2017, would be significant. Those performances are listed below: • Sunday, December 4, 2016—Annual Holiday Concert with the Temple Symphony Orchestra. • Sunday, February 19, 2017—"Eastern European Adventure" with the Round Rock Symphony and featuring pianist Xiaoya Liu. • Sunday, March 5, 2017—Family Pops Concert with the Temple Symphony Orchestra. • Sunday, April 30, 2017—Season Finale with the Temple Symphony Orchestra and featuring violinist Yaegy Park. • Sunday, September 24, 2017 (proposed date) --Season Opening Performance. The Georgetown Symphony Society is proud to have played a role in Georgetown's designation as a Cultural District, and we hope to continue to enrich the lives of our citizens for many years to come. Thank you very much for considering this grant request. • Sincerely, Margie Fuhr 2016-2017 President, Georgetown Symphony Society 512/886-8666 rmfuhrnverizon.net Peggy Westmoreland GSS Administrator 512/864-9591 westmorelandpeggyggmail com Page 29 of 43 ®♦ A aaaaaaII I I I I I I FFS'S 1 SF 1 1 i I IS I I M,o as • October 28, 2016 Georgetown Arts and Culture Board Georgetown Public Library 402 W. 81h Street Georgetown, TX 78626 $3,000 Grant Request Dear Arts and Culture Board, The Georgetown Palace Theatre, Inc. is a non-profit organization dedicated to enhancing the quality of life in Georgetown and Williamson County by providing a venue for quality entertainment and educational opportunities in the performing arts. We are a vibrant, economically supportive, and educationally effective theatrical community. The success of our programming has a positive impact on the downtown Georgetown square through shoppers who arrive early for parking then visit establishments close by to shop or dine before a show. The Children's educational program brings in families to the downtown square for children's performances, children in downtown parades and children performing for many of the other events that happen in downtown Georgetown, such as Red PoPPy. Our desire is to instill culture and art appreciation in the lives of Georgetown visitors and residents in the hope that culture will become a vital part in the development of each resident, both young and adult, in Williamson County. It is in this fellowship of working together as a community that creates a wealth of compassion and appreciation that affects us all. This desire reaches also to those families who live with a physical or social • challenge such as autism. Since 2008, the Palace provides appropriate, family -friendly productions and offers a special showing for special needs citizens and their families as well as to group homes and facilities (i.e. A Christmas Carol, Miracle on 34"' Street, Peter Pan, The Wizard of Oz, Shrek, and others) This special production is offered free, and made into a "sensory" experience. The show is shortened to accommodate our audience's aptitude to sit and stay attuned; American Sign Language Interpreters sign for those with autism and audio impairments; Audio Description is offered for those with little to no vision. Fog, special effects and particularly loud noises are dulled to lessen their impact on our sensitive audience. These shows, that we refer to as, Inclusion Shows, have become a special part of our season; audiences and volunteers delight in these special performances and the opportunity to offer theatre to all of our community. We are very thankful that the Georgetown Arts and Culture Board has supported this outreach that brings 200-250 family members to the theater. The Inclusion Show is truly a community event as musicians and production -staff volunteer their pay for that evening, patrons donate money and we have had many community sponsors, such as Target, HEB, State Farm Agents, Community Doctors and, of course, the generosity of the Georgetown Arts & Culture Board. The event costs the theatre between $15,000 - $18,000 depending on number of staff and the royalties for the particular show. Therefore, we ask the Georgetown Arts & Culture Board to again consider a $3,000 grant to support The Palace Inclusion shows for 2016-2017 Season: The Little Mermaid and Joseph and the Amazing Technicolor Dreamcoat. Sin a ely, (/v_v('41, Arden Trevino MBA •Interim Executive Director arden@georgetownpalace.com Georgetown Palace Theatre, Inc. * 810 S. Austin Avenue • Georgetown, TX 78626 s (512) 869-7469 • www.georgetownpalace.com Page 30 of 43 • SENIOR UNIVERSITY GEORGETOWN P.O. Box 488 Georgetown, TX 78627 512/819-7680 www.senioruniv.or November 2, 2016 Mrs. Lawren Weiss Georgetown Public Library 402 W. 8th Street Georgetown, TX 78626 Lawren.Weiss(c� e�orgetown.org Dear Mrs. Weiss and Members of the Georgetown Arts and Culture Board, Senior University Georgetown respectfully requests your consideration of a grant in the amount of $2,387 in support of our free public lectures. Specifically, these resources would purchase the technology needed for invited speakers to be able to make effective power point and other presentations to a large audience. This equipment would include a laptop ($431) and projector ($724) as well as wireless PA systems accessories ($1232). • Senior University, a 5010(3) not -for -profit organization, was organized in 1997, with the first courses held in 1998, through a "grass roots" effort to provide lifelong learning experiences to persons over 50 years of age in the greater Georgetown community. Currently the organization offers more than 20 courses each fall and spring semester as well as a lecture series during the summer. Participation in these activities requires payment of an annual $50 membership fee as well as a course fee: $70 each semester for as many courses as a person wishes to take (in fall 2016 there are 9 time slots thus theoretically enabling enrollment in 9 courses) and $40 for the 10 summer lectures. In addition to these offerings, Senior University hosts three free lectures each year that are open to the public, normally scheduled just before the beginning of the fall and spring semesters and the summer session; in the past, they have been held at the Sun City Ballroom. Topics for courses and lectures fall generally within the category of the liberal arts and feature literature, history, language study, art, music, the natural and social sciences, and current issues and events. Traditionally a course is offered in the winter/spring term that is a prelude to Georgetown's annual Festival of the Arts. It is the policy of Senior University to be nonpartisan in approach and perspective. In order to make these opportunities available to the maximum number of persons, participation costs have intentionally been kept low. Faculty for the courses and presenters for the lectures often donate their time or accept only a nominal honorarium. The public lectures are very well attended and attract a diverse audience from across the Georgetown community and beyond; a number of persons come from Round Rock and even Austin to benefit from our programming in courses and lectures. • Page 31 of 43 • The technology needed would provide state-of-the-art P aq ui ment that is suitable to the expectations of our presenters. Although the primary focus of this request is to support the public lectures, the equipment could be used for courses as well. The estimated purchase price of all the technology needed for Senior University's current needs is in excess of $9,000; the present request addresses only the items needed to enhance the lecture setting. The next scheduled free public lecture will be held on Thursday, January 12, at 7 p.m. The speaker, Dr. David Weinberg, has a background in the energy industry and has also worked for the U.S. Department of Homeland Security. His topic is "Energy and National Security." We anticipate holding another free lecture in May 2017 and also in September 2017 before the beginning of the next two formal Senior University sessions. Past public lecture speakers have included educator Dr. Ed Burger, President of Southwestern University; author James Haley; and historian Dr. David Smith of Baylor University. The annual budget for Senior University is just over $100,000, the majority of which comes from membership and course fees; donations and other gifts for the current year account for approximately $9,300 of that amount. Expenses include space rental for courses located around Georgetown, meetings, and the office at Southwestern University; as well as administrative staff and related costs. In 2016 the membership of Senior University is approximately 600, and enrollment totals around 900 each year in the fall • and spring courses and summer lectures. The free public lectures normally attract 300 to 400 attendees each. Senior University is deeply grateful to the Georgetown Arts and Culture Board for your work in advancing educational and cultural opportunities in the greater Georgetown community, and we thank you for your thoughtful consideration of this request. Sincerely, Q� Q Paul Swetland, President 512/943-8592 paulswetland a@,aol.coin n Page 32 of 43 • We are writing this proposal to hopefully help further fund the Thirteenth Annual SU NATIVE Powwow on April 8, 2017 which will be held at the Corbin J. Robertson Center on the Southwestern University campus. SU NATIVE is a Southwestern University organization whose mission is to raise awareness about Indigenous teachings, values, and cultures, and using these topics to build a connection between the Southwestern and Georgetown communities. A powwow is an assembly of people who sing, dance, and socialize together. It is a gathering based on cultural, social, and religious celebration open to all tribes and cultures. It begins with the participants' Grand Entry and usually a prayer. Afterwards, physical talents are displayed through dances like Northern Traditional, Southern Straight, Grass Dance, Fancy n LJ Shawl, and Jingle Dress. Our Powwow is strictly social, so we do not offer money or prizes for the dancers who attend. Our dancers come voluntarily because of the hospitality we provide. We believe our powwow benefits Southwestern University and Georgetown by positively advertising both nationwide and locally, as we publicize our event through social media, which typically brings out-of-state visitors, and dancers from around the country. We have many attendees who stay overnight and dine in Georgetown which has a great economic impact on Georgetown. Our powwow is engaging and entertaining through its social nature and cultural expression. In many ways, our powwow is an educational experience where one may observe and, in specific instances, participate. In addition, our powwow hosts vendors, who sell authentic Native American goods such as dream catchers, moccasins, and beaded jewelry. We base our event on the inclusive structure of the modern powwow, which welcomes Native Americans and non -Native Americans as participants and observers. Our powwow is free of charge to the campus community and the public, which eliminates economic discrimination. Since we host the powwow on campus, we strive to uphold all of Southwestern University's core values, which certainly helps to create an environment that supports both community and engagement. The two values particularly met by hosting the powwow, as stated on the university website, are "fostering diverse perspectives" and "encouraging activism in the pursuit of justice and the common good". Both values are conveyed by the interactions of the powwow participants and vendors with attendees. Every powwow that we have hosted for the past decade has received good attendance and positive feedback from the Southwestern community, Georgetown community, powwow participants, and guests from across the nation. The powwow is also a glowing opportunity to draw together the Southwestern and Georgetown communities, and to highlight diversity on campus. Page 33 of 43 • A powwow is a big venture and requires many components. The many dances each require specific accompaniment, which is achievable only by having both a Northern and a Southern drum group. Additionally, to run the various components of the powwow, we need to hire an MC, an Arena Director, and our Head Staff, which includes the Head Man, Head Lady, and Head Gourd dancers. Because they are so integral to the powwow, we lodge the staff and drum groups, as well. Furthermore, to thank the dancers and staff for choosing to participate in our powwow out of many throughout the nation, we provide a catered evening meal and all day hospitality. Powwows typically cost between $8,500 and $10,000, and we estimated this powwow to cost $9,300 based on previous years, as indicated in our budget. We are currently submitting applications to the McMichael Grant, Diversity and Enrichment Committee, and the Community Chest Fund. Thank you for your consideration in helping SU NATIVE (Southwestern University Native Americans Teaching Indigenous Values Everywhere) Contact Person: • Ben Nava (Adviser for SU Native) (512) 863-1914 (work) (512) 639-4437 (cell) SU Native Spring Powwow Budget: Head Staff: $5400.00 Hospitality: $2400.00 Publicity: $1500.00 Total: $9300.00 Page 34 of 43 � 0 e,001 te� A WILLIAMSON �- C U U N T Y�- S Y M P H O N Y 0 R C H E S T R A S O C I E T Y Georgetown Arts & Culture Board Attn: Lawren Weiss 2oi6-2017 Board of Directors Dr. Thomas E Rainey David Cohen ------------- John B Gordon, PE Dorris Smith, Jr ----- Phil Ryals------------- Kathy Landis -------- Ronnie Burt----------- Directorof Music ----- Concertmaster Chairman of the Board ------------ Vice Chairman ---- Corporate Treasurer ------- Recording Secretary - Corresponding Secretary Kristen Kozitza-------------------------------------------- President - Orchestra Society Randy Hudson -------------------------------------------------------Director of Audio/Visual Activities Christopher Frenette---------------------- —--- --------------------------- Director of Concert Activities Paul Zapata ----------- —---- —--- —----- —--- —---------------------- _Director of Corporate Fundraising Debbie Bruce-Juhlke-----------------------------------------------Director of Government Relations Jennifer Gruninger------ —------------- —--- —-------------------------- — Director of Media Relations Ellen Skoviera---------------------------------- —-------------------------------- — Director of Membership Stephanie Inzana---------------------------- —--- —--------------------- __--Director of Public Advertising 1oo7 Green Meadow, 2tound2tock, TX 78664 - Oct 27, 2016 Subject: Williamson County Symphony Orchestra - 2016 Application for Grant to Support a Free Concert Thank you for notifying the Williamson County Symphony Orchestra (WCSO) about the opportunity to apply for a grant from the City of Georgetown that would support our TWO free concerts on Saturday December 17 (Christmas concert) and Saturday March 11 (Spring Concert), both at 7:30 PM, in the Klett Performing Arts Center. We are submitting this two page application requesting $4,000 of funding for the TWO FREE CONCERTS. ORGANIZATION — The WCSO (Society) is a Texas incorporated, IRS approved, 501 (c) (3) non-profit, educational corporation. Our certificate from the IRS is on file with the City. The Orchestra is comprised of 95 all -volunteer musicians. Most are highly skilled having played at the collegiate level or higher but have chosen to earn a living in a different profession. The Orchestra is the only permanent orchestra in Williamson County. Its musicians rehearse weekly for 34 weeks a year, taking a break in the summer. For the past two years, the WCSO has been the most nationally recognized community -based orchestra in The American Prize competition for excellence in the performing arts having received eight national awards in 2014 & 2015. The 2016 national awards are just starting to be announced and WCSO has already received the National Semi -Finalist level in its first competition. WCSO is the only community -based Orchestra in the nation to have received recognition as a National Semifinalist or higher in the four main categories: Performance, Conducting, Programming, and Professional Composition — achieved in both 2014 & 2015. PERFORMANCE — The WCSO will be performing TWO FREE concerts for the public at the Klett Performing Arts Center. The Orchestra's concerts are in the "pops" style with 8 to 10 pieces of shorter duration which are tailored to a more diverse audience. Our purpose is to develop an enjoyment in the public for great music through performance of a variety of classical, contemporary, movie, TV, and sacred pieces — like taking a • person to a buffet and getting them samples of different food items to see what new dish they might like. ATTENDANCE - Our attendance at the Klett PAC this year in March exceeded the seating capacity and was estimated at 1,300. The Orchestra has developed relationships with many assisted living centers which bring Page 35 of 43 their senior residents to our concerts. WCSO has a growing following from Sun City residents. Families especial enjoy our concerts which always have short discussions of a couple pieces and the sounds that are • required from various instruments to make the piece come alive. Because of the excellent acoustics of the Klett PAC, we often execute a live taping of the performance for submission in national competition. Audiences appear to enjoy watching the audio/visual taping process. We outreach to all segments of the population through large "road signs". We have a large following from the North Austin/Williamson County area which means several hundred visitors to the Georgetown community. And the price is right for so many — FREE! BUDGET — The Orchestra musicians and corporation management are all volunteers. If we would have to pay for equivalent musicians, our "musician" labor cost would be well over $40,000 per concert series of two concerts. That would be a $20,000 direct labor expense for the Georgetown concert without the generosity of WCSO's musicians. The direct and pro -rated costs which are directly associated with each concert in Georgetown are: ➢ Venue $2,300 ➢ Set-up, recording, equipment transport $1,600 ➢ Advertising — newspaper, signs, flyers, social medial $1,300 ➢ Music purchase liability insurance $ 800 ➢ Concert program guide $ 720 Not included in these costs are storage fees for our concert equipment and percussion, rehearsal expenses, capital purchases of equipment and instruments, educational scholarships, and all administrative costs of the corporation. INCOME — The WCSO Board of Directors has set a cash operating budget for the 2016-17 performance year •(July 1 to June 30) of $64,000 for our four concert series of a total of nine FREE concerts (including the one at Ft Hood for the troops and their families). Our projections are that about 57.5% of the income comes from contributions by individuals; 12.5% from WCSO endowments; 20% from corporations; and 10% from grants. WCSO completed its 2015-16 fiscal year within 4% of its total budgeted income projections (slightly over). ECONOMIC IMPACT — All of the grant will be spent in Georgetown. About 20 to 30% of the audience, based on past observations, will travel to Georgetown from the surrounding areas of Williamson and Travis County. Some amount of dining in Georgetown on the two Saturdays could be expect from the "visitors". WCSO certainly hopes that the City and local chamber include our FREE concerts in the area as a factor in the quality of life of Georgetown. A significant number of our musicians and Board members reside in the Georgetown area. For further information, you can contact me at 512-789-5073; JnBrGordon@gmail.com Thank you for considering our application for the grant. We hope our past performances merit our inclusion as a grant recipient for this year. John B. Gordon, PE Chairman of the Board of Directors Williamson County Symphony Orchestra Society Page 36 of 43 • Georgetown Arts and Culture Grant Proposal 2017 The Williamson Museum Purpose: To implement hands on activities in our museum galleries to promote the history of Georgetown throughout World War I and beyond. We believe this is an opportunity to share the ways in which members of the city and county impacted the area, state and nation during the time period from 1917 through 1924. The exhibit will run through March of 2019. Description: The Williamson Museum plans to build an interactive exhibit for all ages. The exhibit opens on March 3, 2017. Plans include a replica trench for visitors to walk through and play in, along the right side of our gallery with a periscope in the trench for visitors to experience the act of looking out through over the battle fields. Pinky Wilson, a Williamson county native, wrote the Texas A&M fight song in the trenches of World War I. The exhibit will also highlight some of the war efforts that occurred back at home. For example Granger baked a 650 pound cake and auctioned off the pieces as well as the cake decorations, to raise money for the war. The museum envisions building a large three dimensional model with decorative pieces, so that students can participate in the cake decorating. Another part of the exhibit will emphasize the way in which Jessie Daniel Ames, operator of The Georgetown Telephone Company, helped women gain the right to vote during this time. The museum will use a telephone from this time period, and equip it with a recorded message so that visitors might experience Jessie's call to action. We will explore the transportation of the time, helping visitors to understand the difficulties Ms. Ames endured while getting almost 2,500 women in to the courthouse to register in the two weeks allowed by the state legislature in 1918. Costumes of the period will be used to allow everyone to look and feel a part of the times. Amount Requested: $2000 Total Budget: $800 Trench Construction $200 Periscope $300 Cake Model/Decorative Items $200 1920's Phone • Page 37 of 43 0 $500 Costumes in a variety of sizes from the 1920s Demographic/ Size In 2016, 1,216 people attended the museum during the month of March and we expect this number will grow to be 1,500. Overall, we plan for this exhibit to expand our reach by two hundred people for each month of the two years that it is on display. There are a serious of events, activities and programs to highlight the exhibit already planned for the two-year period. Since we are a free museum and we plan for this to me our most interactive exhibit to date, it is our belief that with these funds and these hands on activities we will be able to significantly expand the reach of our cultural institution. These activities will also be available for our student field trips. In 2016, The Williamson Museum served almost 12,000 students with our programs. The hands-on activities in this exhibit allow us to recruit secondary students to be a part of the program and we are looking to adding this demographic to our service area. Cultural Tourism/Economic Impact We believe this exhibit will have a large economic impact on Georgetown for many reasons. The museum has the opportunity to reach out to multiple Texas A&M alumni clubs, due to the impact of Pinky Wilson. In addition, we think this exhibit will benefit the city and the Red Poppy • Festival due to the contribution of the poppies by Okra Compton. Our events and activities will be shared by the statewide WWI Centennial Commission and its website throughout the course of the next two years. Celebrating that as well as the women's suffragette movement will allow us to put Georgetown on the map in a new way. Contact Information Mickie Ross, Executive Director mrossna,wil liamsonmuseum.org 512-943-1674 Page 38 of 43