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Home My WebLink AboutMinutes_LAB_10.18.2016Minutes of the Meeting of the Library Advisory Board City of Georgetown October 18, 2016 The Library Advisory Board met on Tuesday, October 18, 2016 at 6:30 p.m. in the Small Conference Room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Hagen and Tom Milburn MEMBERS ABSENT: Pete Rose STAFF PRESENT: Eric Lashley- Library Director Vice Chair Tom Hagen called the meeting to order at 6:30 P.M. A. Citizens wishing to address the Board. — None were present. B. Consideration of the minutes from the September 20, 2016 Library Advisory board meeting. —Tom Hagen, Vice Chair. Michael Barnes moved to accept the September 2016 minutes as distributed. Pat Baldwin seconded the motion, which passed unanimously. C. Review of correspondence from the City Manager. —Eric Lashley, Library Director. The board reviewed a letter from City Manager David Morgan, responding to Chair Rose's letter regarding Lashley's participation in the Texas Library Association's Texas Accelerated Library Leaders (TALL)/ Texas Leadership Development Institute Program as a mentor to the participants. Lashley expressed appreciation for the recognition from both the Board and City Manager. No action required. D. Consideration of Library Director's Report. — Eric Lashley, Library Director. Lashley reminded members Baldwin and Rose that they must re -apply to remain on the Library Advisory Board for another term. After some discussion, the Board recommended inviting g Teresa Robinson to apply to the Board to fill a vacancy left by Jonathan Sherwin last month. * Lashley reviewed the monthly statistics with the Board and announced upcoming library events and staff conferences. Lashley announced that the library had received a donation of $1,000 from the Sun City Kiwanis for children's programming. The library also participated in a bike study with a University of Texas Urban Planning graduate class. September's comments from the library's suggestion box were read. No action required. E. Report on Library Community Resources Coordinator position. —Eric Lashley, Library Director. Lashley handed out Patrick Lloyd's resume (attached to these minutes), the candidate selected for the new Community Resources Coordinator position. Lashley informed the Board that Patrick was one of seven candidates interviewed out of more than 70 applicants. A panel of staff and nonprofit directors interviewed the candidates and unanimously selected Mr. Lloyd. Lloyd will begin work on Monday, November 14. Lashley and the board discussed the job duties Lloyd will provide for the library and area nonprofits. No action required. F. Report on inventory; —Eric Lashley, Library Director. Lashley reported the staff completed an inventory of the entire library in two and a half days. The loss rate was under 2 percent and Lashley expects the loss rate will continue to drop in the weeks ahead. A list of missing items will be distributed to the librarians to decide whether or not to reorder missing items and those that are not replaced will be removed from the catalog. G. Report on the Strategic Plan Survey. —Eric Lashley, Library Director. Lashley reported that Sally Miculek and Suzette Davidson are working on the strategic plan survey. The library plans to have the survey out in November. No action required. H. Consideration of future meeting dates. — Tom Hagen, Vice Chair. The next Library Advisory Board meeting will be Tuesday, November 15, 2016 at 6:30 p.m. No action taken. Vice Chair Hagen adjourned the meeting at 7:25 PM. Respectfully submitted, Lindsay Cooper Secretary V'l CC_, Chair CI , . H Al.L 4C AGEOR(; 117, 18411 T EXAM October 4 016 Eric Lashley, Library [director City of Georgetown 402 W. 8t" Street Georgetown Texas 78626 Re: Texas Accelerated Library Leaders Institute Dear Eric; I wanted to congratulate you on your being selected as a mentor for the texas Library Association's Texas Accelerated Library Leaders Institute. What a well -deserved honor.. Your innovative leadership has made the City of Georgetown's Library one of the premier libraries in the state, and most likely the nation for a city our size. I appreciate the hard work and effort that you and your staff do every day to make Georgetown shine! Keep up the good world Sincerely, [}avid S. rgan City Manager Enclosure cc: Laurie Brewer Assistant City Manager Pete Rose Chair Library Advisory Board 202 Yukon Terrace Georgetown, Texas 78633 11 A. 1` S1t 1 RO,BoX409 1 (ieorg(!tewri, "T`trx is a 3 7 040f) 1 (2) 9,30 t365 �512) 93 ; 622 (fia ) GE{]P,GETOWN PUBLIC l{BRAPY CITY OF GEORGETOWN EST 848 TEXAS Mr. David Morgan City Manager City Hall 1ISE.8mStreet Georgetown, TX7OGZ6 Dear Mr. Morgan, The members Ofthe Georgetown Library Advisory Board want to bring toyour attention the recent recognition given to Eric Lashley, Library Director by the Texas Library Association. Each year the Texas Library Association selects 24librarians from across Texas tDattend the Texans Leadership Institute (TALL -Texas Library Association -Texas Accelerated Library Leaders Institute). This is a competitive selection process and many participants apply numerous times in an effort to be selected as an attendee. In addition, the Texas Library Association selects only four mentors from across Texas to work with these librarians for five days of intensive training. This intensive training includes all aspects of leadership: values, ethics, risk taking, effective interpersonal relationships, positive communications, creating a positive work culture, empowerment, negotiations, and community engagement. Because ofEric's recognized achievements hewas selected as one Vffour mentors for the Texas Library Association's Texas Accelerated Library Leaders Institute held on June 12-16, 2016. The changing role Ofthe Georgetown Public Library requires many new improved skills and management techniques in order to meet the needs of our community. Eric Lashley is a great asset toour community and his versatility |Dmeeting these new challenges greatly benefits our Library and our community. Sincerely, Qz� "--� Pete Rose, Chair — Library Advisory Board 402 W.8t6St. | Georgetown, Texas ?802S 1 (512)93 -3551 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY OCTOBER 2016 OCTOBER- HIGHLIGHTS • The library was closed October 11-14 for inventory. • Cain & Asbury performed on October 16, in the library's Live Music Series. • Art Hop competitors' pieces were displayed at the library and Georgetown Art Center during October. A multi -location reception and award ceremony was held at the library and Art Center on October 1. • GPL Cinema presented a double feature on October 22 with Hotel Transylvania at 2 pm and a Viewer's Choice Hitchcock film at 6:30 pm. Viewers chose to watch Dial M for Murder (Psycho and Rear Window were the other two options). • Children's staff hosted 3 Harry Potter Chemed parties this month for families, tweens and teens. • Lashley attended the Fast Pitch event coordinated by Chisholm Trail Communities Foundation. The library was nominated for an arts and culture grand from the organization, and won $3,000. The promotional video will also be used by the library. PATRON COMMENTS 1. Patron Comment: Please extend the On Hold period for pickup to seven days. 2. Patron Comment: Please mark the front row Handicap — Please, Please, Please 3. Patron Comment: Sell Georgetown Library teeshirts for a fund raiser 4. Patron Comment: Dump VALUE LINE. Buy MORNINGSTAR. 5. Patron Comment: Comics in Spanish please! Pap 8 of 13 GEORGETC3WN PUBLIC LIBRARY Comparative Fiscal Year Statistics atron Visits Oct Nov DecAnnual Total Current Year 22638 015-2016 25180 21672 23173 261525 2014-2015 27404 25057 29346 34443 2013-2014 26554 29893 24808 361444 2012-2013 26729 27473 19786 350225 Circulation 2016 Annual Total Current Year 38883' 201-2016 43295 4058 38374 513725 2014-015 40634 41409 3980 527987 2013-2014 46597 42212 4066 55209 2012-2013 41909 42277 38971 550683 FY 2016-2017 tatistics _ Children's Programs Annual Total Attendance 1189 1189 Programs 5 5 Story Time Pro rE 16 16 Other (Tour, Movi 8 After School Prog 4 4 Other Service ILL Ordered 36 36 ILL filled 31 31 Internet usage (person. 5565 5565 �.verdrive usage (E-boc 2248 224 _.overdrive usage (audiol 661 661 Bookmobile circulation 2266 2266 Volunteer Houtz Adult 784.00 784.00 Teen 4635 46.75 Community Servi( 0.00 0,00 'instal 830.75 0.00 0.00 83035 Registrations City Residents-ne 184.00 184.00 G1SD Kids' Cards 9.00 9.00 Non-residents-nei 88.00 88,00 Total 281.00 0.00 0.00 281.00 Cash Receipts Fines/Misc. Revel 1394.79 1394.79 Non-resident fees 2155.00 2155,00 Donations 177.02 177.0 Gifts/Memorials 174.00 174,00 Meeting Room Use persons attdg meetings 4373 437 Library Collection Changed Copies Added 13913 1390 Copies Discarded 1277 1277 Donations Added 189 189 113 Page 9 of 13 GEORGETOWN PUBLIC LIBRARY DONATIONS -- October 2016 oNQR : DONATION Lynn Snyder A Lifelong Passion in honor of R.L. Bob Snyder Native Plant Society Flip, Float, Fly & $74 for purchase of 2 ebooks Native Texas Plants, Landscaping Region-Wasowski & Landscaping with Native Plants -Miller Karen S. Swensson Copy of her book Conversations Loosely Translated Judy Shepherd $100 greatest need Page 10 of 13