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HomeMy WebLinkAboutMinutes_COA_12.19.2016Minutes of the Georgetown Commission on Aging City of Georgetown, Texas December 19, 2016 The City of Georgetown Commission on Aging met on December 19, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81' Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:00 p.m. Seven Commission members were present, with Commission member Patricia Strickland absent, thus constituting a quorum. Also present was Staff Liaison Fire Chief John Sullivan. Staff Liaison Office Specialist, Linda White, was absent. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of meetings held on November 21, 2016 — Gene Jantzen, Board Chair. The minutes were approved by unanimous acclamation by the Board. (7- 0) Legislative Regular Agenda The Commission on Aging will individually consider and possible take action on any or all of the following items: C. Introduction of the Georgetown Public Library's new Community Resources Coordinator, Patrick Lloyd, and discussion concerning how Mr. Lloyd will be able to assist the Commission — Eric Lashley, Director, Georgetown Public Library and Patrick Lloyd, Community Resources Coordinator, Georgetown Public Library. Mr. Lashley introduced Mr. Lloyd. Discussion occurred among the Commission, Mr. Lashley and Mr. Lloyd. All were in agreement for Mr. Lloyd to be added to the Commission agenda on a quarterly basis to provide updates to the Commission. D. Update on fixed route bus system and coordination with other transportation service providers in the City of Georgetown — Nat Waggoner, Transportation Analyst, City of Georgetown and Vickie Orcutt, Executive Director, Faith in Action Georgetown. Nat Waggoner did not attend; however, Vicki Orcutt addressed the issues. Ms. Orcutt shared that City Council has approved moving forward with the Commission on Aging December 19, 2016 fixed route system and that route planning is being finalized. The vital Faith in Action volunteer organization is growing in numbers and still needs more drivers to serve the ever-growing demand. E. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members. No reports were given. F. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Mr. Jantzen clarified the Commission will not be meeting on January 16, 2017 because the monthly meeting date coincides with the Legal Holiday in observance of Martin Luther King Jr. The Commission will meet on February 20, 2017. Tiffany Enos will have a guest speaker at the meeting in February. The consensus of the Commission members is to invite City Council members to attend the monthly meetings and share their concerns for the Commission's area of responsibility, which is the senior population of Georgetown. Steve Fought, District 4 Council Member, has accepted the Commission's invitation to speak during the March 20, 2017 meeting. Adjournment The next Board meeting will be Monday, February 20, 2017, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 8:00 p.m. on a motion by Ginny Hahn, seconded by Valerie Nicholson, which the Board approved unanimously. (7-0) DangoqWer, Vice Chairman on Aging Georgetown Commission on Aging Commission on Aging December 19, 2016 GEORGETOWN COMMISSION ON AGING 2016/2017 / di Name, Address, Phone Number, Appt Exp Term Description Notes Fax & E-mail Date Date of Position 1 Dan Bonner (Vice Chair) 3/15 2/17 151- Full Service provider 2 William J. Dalton, JJ 3/16 2/18 151- Full Service provider Enos 3/16 2/18 151- Full Service provider Lakewetown, odsTX 3/15 2/16 1 Partial Senior living in 4 515 Dove (Chair) 3/15 2/17 1 `- Full Senior living in 5 422 McKinney 3/15 2/16 1S1-Partial Service Provider 6 101 Mountain 3/15 2/17 1"- Full Caregiver to 7 600 Westinghouse 3/16 2/18 -Full Service provider 8 210 River Strickland (Secretary) 3/15 2/17 I"- Full Service, 2318 Boulder John Sullivan, Fire Chief, (512)930-3473, john.sullivan@qeorgetown.org or Linda White, Office Specialist, (512)930-3652, Iinda.whiteCcbgeorgetown.org Time and Date of Regular Meetings: Monthly meetings, 3rd Monday of the month, 6:00 p.m., Public Safety Facility, 3500 DB Wood Road, Georgetown, TX 78633. Term of Office: Two years with a maximum of two consecutive terms. Last roster update: March 14, 2016 141 Notice of Meeting of the GEORGETOWN COMMISSION ON AGING City of Georgetown, Texas December 19, 2016 The Georgetown Commission on Aging will meet on Monday, December 19, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging Liaison at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. A. Call to Order — Gene Jantzen, Board Chair B. Consideration and possible action to approve minutes of the meeting held on November 21, 2016 — Gene Jantzen, Board Chair Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: C. Introduction of the Georgetown Public Library's new Community Resources Coordinator, Patrick Lloyd, and discussion concerning how Mr. Lloyd will be able to assist the Commission — Eric Lashley, Director, Georgetown Public Library and Patrick Lloyd, Community Resources Coordinator, Georgetown Public Library D. Update on fixed route bus system and coordination with other transportation service providers in the City of Georgetown — Nat Waggoner, Transportation Analyst, City of Georgetown and Vickie Orcutt, Executive Director, Faith in Action Georgetown E. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members F. Discussion of future agendas and priorities — Gene Jantzen, Board Chair Adjournment Certificate of Posting I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2016, at , and remained so posted for at least 72 hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Notice of Meeting for the Georgetown Commission on Aging of the City of Georgetown December 19, 2016 at 6:00 PM at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order - Gene Jantzen, Board Chair B Consideration and possible action to approve minutes of the meeting held on November 21, 2016- Gene Jantzen, Board Chair Legislative Regular Agenda C Introduction of the Georgetown Public Library's new Community Resources Coordinator, Patrick Lloyd, and discussion concerning how Mr. Lloyd will be able to assist the Commission - Eric Lashley, Director, Georgetown Public Library and Patrick Lloyd, Community Resources Coordinator, Georgetown Public Library D Update on fixed route bus system and coordination with other transportation service providers in the City of Georgetown - Nat Waggoner, Transportation Analyst, City of Georgetown and Vickie Orcutt, Executive Director, Faith in Action Georgetown E Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health - Board members F Discussion of future agendas and priorities - Gene Jantzen, Board Chair CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the �,5_ day of �«yr � , 2016, at aaR , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowlin C Sec'retary Page 1 of 9 Linda White From: Valerie Nicholson < Sent: Monday, December 05, 2016 10:28 AM To: Linda White; Gene Subject: Fwd: Georgetown Commission on Aging I City Government Linda and Gene, I hope all is well with both of you! I visited with Lizette over the weekend, and she plans to attend our next meeting to observe. No action needed... just wanted you to know! See you soon. Val Begin forwarded message: From: Lizette Gaudin < Subject: Re: Georgetown Commission on Aging I City Government Date: December 5, 2016 at 9:42:10 AM CST To: Valerie Nicholson < Valerie, I so enjoyed visiting with you this Saturday at the "non" parade gathering. Thanks for sending this on. I have marked my calendar for the meeting on December 19 - 6:00 at the police/fire station on D.B. Woods. Lizette Gaudin On Sat, Dec 3, 2016 at 9:38 AM, Valerie Nicholson < wrote: https://government. georgetown.org/georgetown-commission-on-aging/ Valerie Nicholson Sent from my mobile device. Please excuse any typos and the brevity of my response. Click here to report this email as spam. Minutes of the Georgetown Commission on Aging City of Georgetown, Texas November 21, 2016 The City of Georgetown Commission on Aging met on November 21, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8' Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:08 p.m. Five Commission members were present, with Commission members Dan Bonner, Tiffany Enos, and Valerie Nicholson absent, thus constituting a quorum. Also present was Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of meetings held on September 19, 2016 and October 17, 2016 — Gene Jantzen, Board Chair. The minutes were approved by unanimous acclamation by the Board. (5-0) Legislative Regular Agenda The Commission on Aging will individually consider and possible take action on any or all of the following items: C. Discussion regarding the upcoming four expiring terms of appointment in February 2017 on the Commission on Aging Advisory Board — Gene Jantzen, Board Chair. Mr. Jantzen shared that the terms of Dan Bonner, Gene Jantzen, Donna Livingston and Patricia Strickland will be expiring the end of February 2017. In addition, the unexpired term of former Board member, William Dalton who resigned to move out of state, has never been filled. Mr. Jantzen stated if any of those whose terms are expiring are interested in re -applying, an application form may be obtained from Staff Liaison Linda White, or go online and access the Georgetown web site. The application process began November 1, 2016 and ends on January 6, 2017. D. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members. Transportation — Ginny Hahn and Dan Bonner. Ms. Hahn stated that she is trying to assist Faith in Action in obtaining more of a presence on the Sun Commission on Aging November 21, 2016 City campus in hopes of finding additional volunteers to provide transportation for the senior population. Mr. Jantzen suggested that Ginny might contact representatives of organizations associated with Sun City — WHO (Women Helping Others), Rotary, Kiwanis — to speak during a monthly meeting. Ms. Hahn explained that there are many committees throughout the Sun City campus that have individual liaisons who report to the NRO (Neighborhood Representative Organization). This way the NRO keeps informed of activities throughout Sun City. This type of connection might be something that the Commission on Aging might consider at some point in time. Ms. Hahn shared that the Sun City community is conducting a strategic planning initiative process as to how best to provide for the increase of an aging population within Sun City. Included in the planning process is consideration of assisted living facilities within Sun City. Ms. Hahn mentioned that the Commission might consider sending members to attend various choice Board/Commission/Committee meetings pertaining to senior citizens in order to keep the Commission on Aging knowledgeable of what is being discussed/planned for the senior citizens in Georgetown. Dental — Patricia Strickland. Bluebonnet Trails will be opening a pharmacy within their facility in Round Rock in the spring of 2017. Ms. Strickland will plan site visits to a few dentists regarding participation with non-profit organizations offering free or discounted dental care in Central Texas. Ms. Strickland will continue working to introduce for implementation of a Public/Private program "Georgetown Smiles", which was created within the Commission on Aging Dental Priority Initiative. Housing — Virginia Lazenby and Donna Livingston. Ms. Livingston attended a housing meeting at which Jennifer Bills, City of Georgetown Housing Coordinator, spoke. Miss Bills explained about a housing tax credit and in addition, reporting that there are three new developments to be built by the end of 2018. Mr. Jantzen reported that developers are beginning to designate portions of their developments to senior housing which are homes built specifically to meet the needs of senior citizens. Mental Health — Gene Jantzen. Mr. Jantzen reported that the Georgetown Behavioral Institute team spoke at a recent Sun City Kiwanis meeting. The presentation went well and the Kiwanis members were very interested in the care provided at the institute along with the programs offered. E. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Status reports from the Priority Initiatives will be given by the Board members. Eric Lashley, Library Director, and Patrick Lloyd, Community Resources Coordinator, will present during the December meeting. Linda White will follow-up with Nat Waggoner, Transportation Analyst, and Vickie Orcutt, Executive Director, Faith in Action, to confirm their presentation during the December meeting. Mr. Jantzen asked the Commission to actively seek presenters within the realm of their priority initiative and discuss a schedule to present during the Commission's monthly meetings for 2017. The Commission discussed cancelling the January meeting due to the third Monday being Martin Luther King, Jr. Day with City, County and government offices being closed. Adjournment The next Board meeting will be Monday, December 19, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:00 p.m. on a motion by Ginny Hahn, seconded by Donna Livingston, which the Board approved unanimously. (5-0) Gene Jantzen, Chairman Georgetown Commission on Aging Patricia Strickland, Secretary Georgetown Commission on Aging Commission on Aging November 21, 2016 2 How to de -clog congestion The intersection at Austin Avenue and Wil- liams Drive has been a problem for many years. I have driven this intersection for more than 2.0 Years and it just continues to get worse. It seems like the synehronizatign of the lights.: were changed a }i le cf,months ago and that has made tfe congestion worse. I would like to sug- gest a few changes that might help traffic flow, with the caveat that the city has jurisdiction to make these changes. M Restrict vehicles southbound on Austin Av- enue from turning right on red after stopping to proceed westbound on Williams. When I see that no one is turning right on red after stop- ping, traffic flow seems to move more smoothly. Close off the entrances to McDonalds and the shopping center at Austin Avenue and Wil- liams. Drivers tend to allow vehicles to enter or exit, especially from the shopping center onto Williams. While that courteous act is very gra- cious, it impedes the flow of traffic westbound and eastbound on Williams, Try a different traffic light synchroniza- tion, once again. While these suggestions may not solve the problem, maybe they will help the situation until the city and all interested parties can determine what to do with that congested in- tersection of Interstate 35, Williams Drive and Austin Avenue. WILLIS WEIGAND Rosebud Lane A few questions about buses The Georgetown City Council has approved a fixed -route bus system. I do have an opinion concerning the efficacy of such a system, but the purpose of this letter is only to examine the facts concerning this city initiative. City officials have said that it will spend $851,5.W in 2017 (the first year) in operating costs and capital. expenditures and will have revenues of $85,155.This looks like a first -year loss of $765,000. It is also stated that the city will receive to- ward this initiative $265,000 in free federal funds (this is taxes, folks), $277,157 from the City of Georgetown (also produced. by taxes) and $200,000 from the Georgetown Healthcare Foundation. My questions arise from the examination of two areas: (1) Is this the proper role of the city. (2) Have alternative sources of transportation been explored, such as CARTS, taxi service, pri- vate van/bus service, ride -hailing services? Is there a future cost that would cause the city to end the project? I also have some questions concerning the finances of the initiative: What are the capital costs of the project, such as the buses, support vehicles, station costs (land and improve- ments), and ancillary costs (communication equipment, spare parts, etc.)? What is the source of operating revenues of $85,155 and projections for future years (annu- al/monthly ridership, trip rate, advertising rev- enues, etc.)? What is the projection for each of the next five years? What are the projected operating expenses for each of the next five years? (These would include personnel. costs . drivers, mainte- nance and support staff fuel costs, repairs and maintenance of all assets, insurance and administrative expenses.) How will riders get from their homes to the bus stops and from the bus stops to their final destinations? Are government funds and pri- vate grants perpetual? What happens when [or it] they end? I think the city owes the citizenry a full expla- nation of this initiative, including the answers to the above questions. I do not think the citi- zens of Georgetown are interested in funding a new initiative that costs three-quarters of a million dollars that benefits a few. I think a full exploration of all of the alternatives is demand- ed and full disclosure of facts surrounding this initiative. JIMMY COFFMAN River Walk DWI Linda White From: Gene Jantzen < Sent: Friday, December 30, 2016 8:13 PM To: Linda White Subject: December COA Minutes/Notes Linda, Here's my attempt to record what took place at our COA meeting on Monday, December 19, 2016. The City of Georgetown Commission on Aging met on December 19, 2016, at 6:00 pm at the Public Safety Facility, located at 3500 DB Woods Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the American with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptions, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:00 pm. Seven Commission members were present with Commission member, Patricia Strickland, absent. Also present was Staff Liaison, Fire Chief John Sullivan. Staff Liaison Office Specialist, Linda White, was absent. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of meeting held on November 21, 2016 - Gene Jantzen, Board Chair. The minutes were approved by acclamation by the Board. (7-0) Legislative Regular Agenda The Commission on Aging will individually consider and possibly take action on any or all of the following items: C. Introduction of the Georgetown Public Library's new Community Resources Coordinator, Patrick Lloyd, and discussion concerning how Mr. Lloyd will be able to assist the commission. Eric Lashley, Director of the Georgetown Public Library made the introduction and contributed to the discussion that followed. Mr. Lloyd will be added to the Commission agenda quarterly to provide update. D. Update on fixed route bus system and coordination with other transportation service providers in the City of Georgetown. Nat Waggoner did not attend however, Vicki Orcutt, Executive Director of Faith in Action addressed the issues. City Council has approved moving forward with the fixed route system and route planning is being finalized. The vital Faith in Action volunteer organization is growing in numbers and still needs more drivers to serve the ever-growing demand. E. Status report from each of the Priority Initiative teams: No reports. F. Discussion of future agendas and priorities -Gene Jantzen, Board Chair Because the regular Commission on Aging meet date coincides with the Legal Holiday in observance of Martin Luther King, th Commission on Aging will not meet in January. Tiffany Enos will have a guest speaker at our next meeting in February. The Commission members consensus was we should invite Georgetown City Council members to attend our sessions in the future and share their concerns for our area of responsibility, the Senior population of Georgetown. To that end, Steve Fought, Councilman, Seat 4, has accepted our invitation to address the Commission in March. Adjournment The next Board meeting will be Monday, February 20, 2017, at 6:00 pm at the Georgetown Public Safety Facility, 3500 DB Woods Road, Georgetown, TX. 78633 The meeting adjourned at 8:00 pm, motion by Ginny Hahn, seconded by Valorie Richardson, approved by the Board, 7-0. Gene Jantzen, Chairman Georgetown Commission on Aging Patricia Strickland, Secretary Georgetown Commission on Aging Gene Jantzen, Realtor Like us on Facebook https://www.facebook.com/teamiantzencentM21 A Native Texan Licensed to practice Real Estate in The Great State of Texas lic # 524971 im.