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HomeMy WebLinkAboutMinutes_GVPID_10.10.2016City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, October 10, 2016 at 7:00 p.m. 11 Georgetown Communications and Technology Building 510 W. 91h Street Georeetown, TX 78626 11 Members present: Richard Harrison; Gary Newman, Acting Chair; Brian Ortego; and Katie Porter Members Absent: Melinda Marler, President; and Steve Goodman Staff present: Jim Briggs, GM Utilities; LaMar Kemp, Accountant; Jamie Beran, Parks Superintendent; Andreina Davila, Project Coordinator and Karen Frost, Administrative Assistant Meeting called to order by Chair Newman at 7:07 p.m. A. Public wishing to address the Board. - Melinda Marler, President At the posting of this agenda, no persons had signed up to address the Board. Chair Newman allowed citizens to speak to the board. Marlene McMichael, 210 Westbury Lane - Ms. McMichael disagrees with the PID Board being classified the same as the Parks and GUS Boards because this board is responsible for the assessment of a tax. She said the Council has been offensive to the board in the past and could have intervened at any time if they felt something was being handled incorrectly. She recommended that Council look at TIRZ boards as a model which she suggests are more similar in action based on the homeowners being vested in the taxes that are assessed. She also stated that adding an administration fee to the PID budget is double taxation for the residents and cautions the city to re-examine the changes being made to the Board structure. Paula Curry, 1104 Cedar Elm Drive - Ms. Curry has concerns about the nature of the changes to the Board and concurs with Ms. McMichael. She wants the board to serve as their own entity and manage the residents' concerns. She is disappointed in the quality of the Delany development and is concerned about their lighting and landscape. She was glad to see progress being made on mulching in the area. Mr. Newman asked Mr. Briggs to address these comments. Briggs stated the Building Official had sent someone out to inspect the lights of the Delaney and the parking lot lights are as they should be, but the shielding will be adjusted. He explained the Delaney project manager was out-of-state and he was working on the issues and it will take time but the landscaping issues are being addressed. Georgetown Village PID Page 1 of 3 Meeting: October 10, 2016 B. Consideration and possible action to approve the minutes of the September 12, 2016 meeting - Karen Frost, Recording Secretary Motion by Ortego, second by Porter to approve the minutes as written. Motion approved 4-0. C. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly financial reports for the month of September 2016 - La'Mar Kemp, Accountant Kemp presented the financial statement and summary of expenses for the PID as of September 30, 2016. There was also a statement of charges for all electric and water meters within the PID. Ortego asked for a bulls rate on the water meters. Briggs explained that the meters were billed the same as all city parks meters within the city. There are no tier rates for this type of meter, just a straight charge for irrigation. Ortego stated residents are asking why the PID has to pay for fixing the broken water quality pond. Briggs explained that the PID Board accepted the ponds for the city, when city policy requires that an HOA or developer own or maintain those. Therefore, the PID budget must pay for the maintenance and rehabilitation of the pond. The detention ponds in the PID will be accepted by the city once they are brought up to code by the developer/builders, as per other detention ponds in the city. The water quality ponds need rehabilitation because they have not been maintained and do not meet TCEQ standards. Ortego also asked about the discharge of stormwater from the Delaney. Briggs said he would investigate, but believes the water is being treated on-site before flowing into the detention pond downstream, which is what is intended. Newman stated he has reviewed the ponds, and that of the two ponds that the PID owns, future maintenance of those ponds needs to be added to the PID budget. There was further discussion of legally qualifying improvements that can be accepted by the city for the PID. Newman asked if maintenance of fencing along Shell Road could be considered in the budget. Briggs said he would clarify with the legal department, but believes that the legal interpretation will be that those fences are private property so that PID funds cannot be spent for maintenance or improvement of private property. D. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of Utilities Jamie Beran reviewed the progress report with the board. The city purchasing department is still working on the city-wide Request for Bids for the maintenance of parks that would include the additional services for Georgetown Village PID areas. He reported mulch was being installed. Multiple irrigation system repairs are being made. The blue flags placed around the neighborhoods are indicators of the repairs. He projected that work on the roundabouts would start on Wednesday October 10th. Mutt Mitts have been installed. The water quality pond will be mowed soon, before work to repair it begins. Georgetown Village PID Page 2 of 3 Meeting: October 10, 2016 Tree trimming began on October 3,d and they will be splitting some of their time in October with tree trimming in downtown for the Christmas lights installation. Newman reported that Ashton Woods homebuilders had planted street trees in the front yards of some houses and not in the ROW as they were supposed to. Briggs said that is against the language in the Master Plan that states they need to follow the development standards. Newman will work with them. Briggs reported that the alleys had all been resealed and that the catch basin work would be occurring over the next couple of months that would improve drainage in those alleys. The crosswalks have been sealed and repainted in time for the Walk -to -School day. Ortego questioned the high grass in the area along Bellaire. Briggs stated that property belongs to the school district, not the PID, and they will be asked to mow it. Adjournment Motion by Harrison to adjourn. Second by Ortego. The meeting was adjourned at 8:19 p.m. Approved, Gary Newman, Acting President Georgetown Village PID Meeting: October 10, 2016 �✓1Ql Attest, Karen Frost, Secretary Page 3 of 3