Loading...
HomeMy WebLinkAboutMinutes_GVPID_10.10.2016 WorkshopCity of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Workshop Minutes Monday, October 10, 2016 at 5:30 p.m. 11 Georgetown Communications and Technology Building 510 W. 91h Street Geometown, TX 78626 11 Members present: Richard Harrison; Gary Newman, Acting Chair; Brian Ortego; and Katie Porter Members Absent: Melinda Marler, President; and Steve Goodman Staff present: Jim Briggs, GM Utilities; La'Mar Kemp, Accountant; Jamie Beran, Parks Superintendent; Andreina Davila, Project Coordinator and Karen Frost, Administrative Assistant Workshop called to order by Chair Newman at 6:06 p.m. A. Discussion relating to the role and responsibilities of the Georgetown Village Public Improvement District No. 1 Advisory Board — Jim Briggs, General Manager of Utilities Jim Briggs opened the discussion by discussing the purpose, function and mission of the Board and how there are differing opinions of what those should be. The City Attorney prepared a legal interpretation that covered the identity and evaluation of the PID Board and submitted that to the City Manager's office. It is not presented because it is protected under attorney client privilege. The position states that the original purpose of the board has evolved over the years with the selling of lots to homeowners and changing statutes. The current Board should be functioning as other city advisory boards, Parks and GUS Boards were given as examples, and the City Attorney recommends moving this board to the role of advisory board. Briggs went on to explain that Chapter 372 of the Texas Local Government Code has qualifications for Public Improvement Districts that no longer apply to today's board. The City Council established uniform applications, bylaws and trainings for all board and commission members in 2001. These are the standards that will be applied to the PID Board moving forward. Mr. Briggs explained that the previous discussion to dissolve the board was not feasible as the current board has value. The current board will move to the board standards as adopted by the Charter and action will be taken by Council in the near future to adopt new bylaws and ordinances for this board. The city's standard bylaws form was distributed and members reviewed each article and section. For Section 2.2 Eligibility, it was discussed that language be added that "whenever possible, each Georgetown Village Public Improvement District Advisory Board member Georgetown Village PID Page 1 of 2 Meeting: October 10, 2016 shall represent a different section within the Georgetown Village." And two members will be developers of the Georgetown Village PUD. Section 2.6 states that the Advisory Board does not have authority to expend funds or to incur or make an obligation on behalf of the City. An example was given that the contract to spread mulch was contracted and invoiced through the city. Article III addresses the Advisory Board Officers and how the Chair is appointed by the City Council. This is done annually and all officers serve for one year. The Chair for this board will be appointed in February when all the other Boards and Commissions are appointed and the cycle will then begin in sync with the others. Article IV addresses Meetings and the policies and procedures of how those meetings are run. Jim Briggs explained that contracts will be brought forth as information for the Board, along with invoices and other communications, these will not be submitted to the board for approval, but for recommendation to City Council or as information only. City Council is the ultimate decision maker for the Georgetown Village PID. Also discussed under this heading was the open meetings law and open public discussions. Two members of the Advisory Board talking to each other about PID business is considered a walking quorum and is not allowed. They are allowed to talk about social business with each other outside of a posted meeting. The Citywide Ethics and Open Meetings training will be held in February with the new assignments of the Boards. Citizen Participation is also addressed in this section and will be addressed in the future as other Boards and Commissions do. Andreina Davila explained that an Ordinance explaining and amending the current structure for the PID is being written and will be taken to City Council. The bylaws will be presented by Resolution to the Council and adopted at the second reading of the Ordinance. Adjournment Motion by Ortego to adjourn. Second by Harrison. The meeting was adjourned at 7:04 Approved, Gary Newman, Acting President Georgetown Village PID Meeting: October 10, 2016 Attest, Karen Frost, Secretary Page 2 of 2