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HomeMy WebLinkAboutMinutes_GVPID_12.12.2016City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, December 12, 2016 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633 Members present: Melinda Marler, President; Steve Goodman; Richard Harrison; and Brian Ortego Members Absent: Gary Newman, Developer Rep; and Katie Porter Staff present: Jim Briggs, GM Utilities; La'Mar Kemp, Accountant; Eric Nuner, Asst. Parks Director; Andreina Davila, Project Coordinator; and Karen Frost, Administrative Assistant Meeting called to order by Chair Marler at 6:00 p.m. A. Public wishing to address the Board. - Melinda Marler, President At the posting of this agenda, no persons had signed up to address the Board. Chair Marler allowed citizens to speak to the board. Paula Curry, 1104 Cedar Elm Drive - Ms. Curry has concerns about the quality of the Delany development that backs up to the PID area and is concerned about their lighting and landscape. She asked that the Greenside Park area be fixed quickly, there are pipes and a meter above ground that are not safe. She urged the Board to carefully consider the parking lot items of the budget. Patsy Nieto, 100 block of Westbury - Ms. Nieto has concerns about the board's role and also has concerns about the Delaney development. She had questions about how the money was being spent. Mr. Briggs explained the approved budget item expenditures. Jill Fussell - Ms. Fussell asked to also speak on Item D but wanted to speak about fire ant control and to insure that the maintenance contractor was installing the bait and poison. She reported that the new landscaping contractor for the gazebo had run over the sidewalk and steps and broken them. She also reported the sprinklers at Sycamore and Shell were working during the day on December 91h at 10 a.m. B. Consideration and possible action to approve the minutes of the October 10, 2016 Workshop and regular meeting. - Karen Frost, Recording Secretary Goodman commented that he has concerns about the responsibilities of the board that were discussed at the last meeting. He disagrees with the City Attorney's interpretation of the intent and duties of the board. Motion by Ortego to approve the minutes of the October 101h Workshop and Regular Meeting. Second by Harrison. Approved 3 -1- 2 (Goodman opposed, Newman and Porter absent.) C. Discussion and possible direction regarding the "parking lot" items identified in the approved Fiscal Year 2017 Budget for the Georgetown Village Public Improvement District -- Andreina Davila -Quintero, Project Coordinator Georgetown Village PID Page 1 of 3 Meeting: December 12, 2016 Jim Briggs explained that the parking lot items that were not budgeted in the annual budget are still eligible expenses for PID money based on the City Attorney's interpretation that capital improvements can be funded by the PID. Board members discussed the various proposed improvements and agreed that all items should be reviewed by staff and amounts assigned to each for further discussion. No action was taken. D. Discussion relating to the role and responsibilities of the Georgetown Village Public Improvement District No. 1 Advisory Board - Andreina Davila -Quintero, Project Coordinator Davila -Quintero explained that the role and responsibilities of the board are changing. The PID was originally formed under Chapter 372 of the Local Government Code and the Board was acting under different regulations. The role of the board today is to be an advisory board to the City Council in regards to the management of the money from the assessed tax, through an approved budget and assessment plan. The board had many questions and discussion included possibly starting a new PID for the new neighborhoods, or looking into dissolving this PID and starting an HOA for the maintenance and management of the Village. Marler explained that the current board was vested in the neighborhoods and that the city sees their role in a different way. She explained there are positive ways of looking at this, the city has more experience in managing contracts and grounds maintenance, and receives better products at a better price. However, the city also takes longer for transactions due to the public process. The board is concerned that they will lose control over the funds and the contract management of the area maintenance. There was more discussion of the history of the board and the relationship with the city. Briggs stated he believes the board is still needed to be there for the oversight of how the money is spent. There were more pros and cons discussed of an HOA versus a city advisory board. Marler asked to discuss this further in January before making a recommendation to the City Council. No action was taken. E. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly financial reports for the month of September 2016. La'Mar Kemp, Accountant Kemp reviewed the financial reports and explained that the reports were now reflecting what the PID had paid for the utility bills and invoices, versus what was billed. F. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of Utilities Briggs reviewed the progress report with the Board. He stated the estimate to rehabilitate the water quality pond is coming in very close to the budgeted amount. There was a question regarding the pedestrian crossing at Shell and Williams Drive and it was reported that sensors would be going in soon. Georgetown Village PID Page 2 of 3 Meeting: December 12, 2016 There was a request to look into the mowing of the pond areas, including KB Homes ponds, and to remove the silt fence behind the 700 block of Westbury. Nuner reported that the maintenance contractor was mowing, picking up trash and refilling mutt -mitts twice a month now. They would be going on a month to month invoicing schedule until the city bid was issued. Jamie Beran was conducting irrigation audits this week. The roundabouts were completed and they were working on the final electricity hook-ups. They were expected to have a final inspection within the following two weeks. All mutt -mitt issues should be resolved at this point. Nuner is looking at the maintenance contract scope of work that is going to bid for possible suggestions to the city purchasing department. Tree trimming is complete and is being reviewed by the Urban Forester for final payment. The large dead tree on Shell Road was removed. Adjournment Motion by Ortego to adjourn. Second by Goodman. The meeting was adjourned at 8:42 p.m. Approved, Melinda Marler, President Georgetown Village PID Meeting: December 12, 2016 Attest, Karen Frost, Secretary Page 3 of 3