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HomeMy WebLinkAboutMinutes_GVPID_01.09.2017City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, January 9, 2017 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633 Members present: Melinda Marler, Chair; Richard Harrison; Gary Newman, Developer Rep; Brian Ortego and Katie Porter. Members Absent: Steve Goodman Staff present: Jim Briggs, GM Utilities; LaMar Kemp, Accountant; Jamie Beran, Parks Superintendent; Andreina Davila, Project Coordinator; and Karen Frost, Administrative Assistant Meeting called to order by Chair Marler at 6:02 p.m. A. Public wishing to address the Board. - Melinda Marler, Chair At the posting of this agenda, no persons had signed up to address the Board. Chair Marler allowed citizens to speak to the board. Jill Fussell - 402 Village Commons Blvd. - Ms. Fussell asked about the developer representative's position and wanted clarification of the open position and who could be appointed to that position. Paula Curry, 1104 Cedar Elm Drive - Ms. Curry has concerns about the quality of the Delany development that backs up to the PID area and is still concerned about their unkempt landscaping. She asked about how members of the Board were chosen. She expressed apprehension about the relationship between the board and the city and asked that a neighborhood meeting be held to give information to the neighbors about the differences between the PID and an HOA. Jim Briggs explained that the new Code Enforcement Officer has the Delaney on his radar and will be working with them to get the area cleaned up. Mr. Briggs also explained that the Board members were appointed by the Mayor and City Council and that two resident positions were up for reappointment. The Mayor also appoints the Chair for each Board on an annual basis. One developer position is open for appointment. Ms. Curry asked that residents be chosen with the consideration of their neighborhood representation - asking for a diverse representation. Patsy Nieto, 100 block of Westbury - Ms. Nieto reported that there were fire ants in Fairfield Park that need treating. She asked who was paying for the roundabout renovation. Jamie Beran explained that Brightview is treating the mounds twice a month and is putting out ant bait over the entire area twice a year. Mr. Beran also reported that the PID budget was paying for the renovation of the roundabout, but that damages that had been caused by a contractor would be repaired and paid for by that contractor. The renovation is based on a design that was approved in 2015 which includes xeriscape and drought -resistant plants. Georgetown Village PID Page i of 3 Meeting: January 9, 2017 B. Consideration and possible action to approve the minutes of the Iib X' Workshop and regular meeting. - Karen Frost, Recording Secretary Motion by Ortego to approve the minutes of the January V41h Regular Meeting. Second by Harrison. Approved 5-0-1 (Goodman absent.) C. Discussion relating to the role and responsibilities of the Georgetown Village Public Improvement District No. 1 Advisory Board - Andreina Davila -Quintero, Project Coordinator Davila -Quintero presented the proposed bylaws and proposed revisions to Chapter 2.115 of the City Code of Ordinances. The new language reflects the bylaws that will follow the City's standards for Boards and Commissions and also reflect the new language regarding Alternate Members. Changes to the Chapter 2.115 are made at the direction of the City Attorney. These changes are being presented to City Council on January 24th and February 7th. There was much discussion about the city attorney's opinion and why they were not given the opinion in writing when it was requested. Briggs explained that the opinion was written and given to the City Council, which is his client, and it is theirs to share. He explained the subject matter of the letter, which was based on the definition of a PID and state statutes, and gave the direction to change the PID Advisory Board to be consistent with other city advisory boards and it was to no longer have the authority to spend, act or contract independently of the City Council. There was further discussion and Marler and Ortego expressed concerns about the new format of the board. Ortego wants a meeting to explain to the neighbors the difference between a PID, a PUD, an HOA and the CCR's, and who is responsible for the management of all. The Board would not make a recommendation for approval of the bylaws and Chapter 2.115 to the City Council. D. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly financial reports for the month of December 2016. LaMar Kemp, Accountant Kemp reviewed the financial reports and explained the cost of utilities were running about the same as the previous month. He also reported the tax revenue was coming in / and the balance would increase by the end of the month. E. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of Utilities Briggs reviewed the progress report with the Board. He stated the estimate to rehabilitate the water quality pond is coming in very close to the budgeted amount. That bid would be going out in January, with bids coming back in February. Jamie Beran reported that the city was getting closer to issuing a citywide maintenance contract bid. This would not change the level of service for the PID, there would still be Georgetown Village PID Page 2 of 3 Meeting: January 9, 2017 mulching in April and October. He distributed a handout to show the last walk-through of the neighborhoods results. The roundabout renovation was nearing completion. The trucks running over the lights had been discovered and were being repaired and/or replaced. Ortego asked about the size of the ri*er'ro­Fks that were being used. Beran said he would look into that. 'two Wtw�i�Q Newman reported that he was working with Gehan Homes and that the detention ponds would be mowed and any necessary maintenance performed in April, July and October. Briggs reported the city would be developing a survey to distribute to the neighbors that would ask for their support of items that they would like to see funded that were originally on the "parking lot" in the budget. The results will help the board to make decisions for the upcoming budget. This will be discussed more at the next meeting. Adjournment Motion by Newman to adjourn. Second by Porter. The meeting was adjourned at 7:48 p.m. Approved, Melinda Marler, Chair Georgetown Village PID Meeting: January 9, 2017 Attest, Karen Frost, Secretary Page 3 of 3