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HomeMy WebLinkAboutMinutes_GVPID_02.13.2017City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, February 13, 2017 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633 Members present: Melinda Marler, Chair; Steve Goodman; Richard Harrison; Gary Newman, Developer Rep; and Brian Ortego. Members Absent: Katie Porter Staff present: Jim Briggs, GM Utilities; La'Mar Kemp, Accountant; Jamie Beran, Parks Superintendent; Andreina Davila, Project Coordinator; Travis Baird, Real Estate Coordinator and Karen Frost, Administrative Assistant Meeting called to order by Chair Marler at 6:02 p.m. A. Public wishing to address the Board. - Melinda Marler, Chair At the posting of this agenda, no persons had signed tip to address the Board. Chair Marler allowed citizens to speak to the board. Mary Drake, 504 Sherwood Ct., noted the landscaping under the bench at Bedford Park has washed away and has still not been replaced. The deer have eaten most of the rose bushes by the Madrid mailboxes and she asked that they be removed. She stated there is an irrigation problem along Shell Road and asked that it be reviewed in accordance with the Master Plan. Patsy Nieto, 100 block of Westbury - Ms. Nieto expressed concern about there not being a stop sign at Rowan Park. She was also concerned about the timing of the meeting, stating some interested parties would not be able to attend on Monday nights. Jill Fussell - 402 Village Commons Blvd. - Ms. Fussell asked about the developer representative's position and wanted clarification of the open position and who could be appointed to that position. Paula Curry, 1104 Cedar Elm Drive - Ms. Curry referenced the 2017 budget and asked the board to look at the administrative fees and the pond rehabilitation line items. She does not believe the PID should be paying for those items. She thanked everyone for their hard work in making this Board successful. B. Consideration and possible action to approve the minutes of the January 9, 2017 Workshop and regular meeting. - Karen Frost, Recording Secretary Motion by Ortego to approve the minutes of the January 91h Regular Meeting with changes to correct the dates of the minutes and to add "two-man boulders" instead of river rock to the discussion on item E. Second by Newman. Approved 5-0-1 (Porter absent.) Georgetown Village PID Meeting: February 13, 2017 Page 4 of 33 Page 1. of 4 C. Consideration and possible action to recommend acceptance of multiple properties from KB Homes Lonestar in Creekside at Georgetown Village Phases 1 and 2 — Travis Baird, Real Estate Services Coordinator. Baird explained the transfer of properties from KB Homes to the City. He explained that repairs had been made to the fences and landscaping and that the property has been accepted by the city in the field and a one year maintenance bond is filed. Motion by Ortego to recommend acceptance by the City of Georgetown of the open space lots identified as Lot 19, Block A; Lot 1, Block C; and Lot 1 Block D Creekside at Georgetown Village PUD, Phase 1; and Lot 9, Block H; Lot 1, Block K; and Lot 7, Block F Creekside at Georgetown Village PUD Phase II. Second by Harrison. Approved 5- 0-1 (Porter absent.) D. Discussion of the annual budget process for the City — Jim Briggs, General Manager of Utilities, and Andreina Davila -Quintero, Project Coordinator Davila presented the draft budget calendar. Results of the survey, which will be discussed next will be used to help determine which items should be budgeted for next year's budget. There was discussion by the board and Mr. Briggs about starting some of the projects, specifically sidewalk maintenance, from this year's budget. Mr. Briggs explained that they already have a line item to begin work on this project and if they go over budget, they will be able to adjust the budget at year end. E. Discussion of resident survey prior to budget discussions — Karen Frost, Recording Secretary Briggs explained the survey purpose, to identify what the residents would like to see funded in the next budget. Frost explained that a postcard will be sent to each residence, not homeowner, within the PID area that will have a link to the survey. The survey will have options for people to support or not support the different proposed enhancements. The survey will remain open until March 171h. Once it is closed, staff will begin reviewing it for concerns and comments, and bring the results of the survey back to the Board at the April meeting to aid in the proposed budget discussions. Newman asked if the survey results could be separated into the areas of the PID where people reside. Frost responded that the results are designed to be anonymous unless the responder chooses to list their address. F. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly financial reports for the month of December 2016. LaMar Kemp, Accountant Briggs explained the revenues and ad valorem taxes. Approximately 70% of the tax revenue has come in. The other 30% are delayed for late payments of appeals. He explained the $108,000 line item in the budget for pond maintenance, stating this is for the pond that the PID accepted on behalf of the city and that the city is working with TCEQ to make repairs. Mark Miller has accepted bids to rehabilitate the pond and is Georgetown Village PID Meeting: February 13, 2017 Page 5 of 33 Page 2 of 4 reviewing the qualifications of the bids now. He should be able to bring the proposal to the board at the next meeting for recommendation. There was further discussion of amending the budget to repair sidewalks that are buckling due to tree roots of the street trees. Motion by Harrison to move $30,000 from the excess revenue to sidewalk maintenance. Second by Ortego. Ortego asked that the repairs are prioritized based on tripping hazards and safety issues being handled first. Approved 5-0-1 (Porter absent.) G. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of Utilities Briggs reported the citywide landscape maintenance contract should be available at the next meeting. Beran reported the current landscape maintenance contract is being paid on a month-to- month basis. The contractor drove the parks and reported on the issues. Marler commented that the Bedford Park tree and area are still a problem and they need to find a resolution. The grading is poor, maybe they need steps, she asked that the bench be looked at, maybe removed. She also expressed concern about the roses and said if they are cut back or replanted that it should be consistent throughout the neighborhoods. They all expressed that they liked the pictures as part of the report. Beran said the citywide landscape maintenance bid is going out the next week. He followed the same schedule as before and added April and October mulching to the bid. He also added maintenance of walkways, medians near parks, battery replacement on irrigators, irrigation repairs and weekly check-ups. Beran reported that the contractor has completed about 80% of the work on the roundabouts and has not returned. They replaced stones, but still need plantings. He also talked to the contractor about adding two-man boulders instead of the smaller stones. Ortego suggested adding lights to the area so people will not run over the stones or planted areas. The Urban Forester, Heather Brewer reported that the tree trimming in the common areas is about 95% complete. There was further discussion of the rehabilitation of the Section 6 water quality pond. Briggs explained it is not an insurance item and it was not caused by vandalism. The filter would not work because it filled with sand. A��yyn��d the limestone sand in this area turns into a concrete type substance when dried. (lifte pond is rehabilitated, it will be monitored and maintained by the city and this should not happen again. Adjournment Georgetown Village PID Meeting: February 13, 2017 Page 6 of 33 Page 3 of 4 Motion by Ortego to adjourn. Second by Harrison. The meeting was adjourned at 8:00 p.m. Approved, Melinda Marler, Chair Georgetown Village PID Meeting: February 13, 2017 Page 7 of 33 Attest, Karen Frost, Secretary Page 4 of 4