HomeMy WebLinkAboutMinutes_GUS_02.10.2017Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
February 10, 2017 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Mike Cunningham — Vice Chair, Joyce Mapes -- Secretary, Ed Pastor,
John Copelan, Edward Wiley
Board Members Absent: Bill Stump — Chair, Steve Fought
Staff Members Present: Jim Briggs, Mike Sabin, Wes Wright, Glenn Dishong, Chris Foster,
Leticia Zavala, Mike Westbrook, Richard Pajestka, Matt Braun, Michael Hallmark, Sheila
Mitchell
Others Present: Gary Newman/Trio Development, LLC, Trae Sutton/KPA, Brenton
Burney/KPA, Greg Swoboda/Garver
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Vice Chair at 2:OOPM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors —
Gary Newman, Trae Sutton, Brenton Burney and Greg Swoboda
Employee Recognition
-- Richard Pajestka, Matt Braun and Kolton Keith (not present; on vacation) — Mike Westbrook,
Electric/T&D Operations Manager
Westbrook introduced and recognized Pajestka for his promotion from a crew lead to a crew
supervisor, out at the West Side Service Center. Pajestka has been with City for 13 years; has 23 years
in the business. He also introduced and recognized Braun for recent completion of his Journeyman
Lineman certification. He completed in just over 4 years with over 10,000 hours logged. Cunningham
recognized Briggs for his 31 years of service to the City. Briggs introduced Octavio Garza, Public
Works Director. Garza has been with City for a week, coming from Waco. He was Public Works
Director there and has an extensive background in municipal work.
Westbrook, Garza, Pajestka, Braun departed meeting at approximately 2:10PM.
C. Discussion regarding Project Progress Reports, timelines and Council Actions. — Michael Hallmark,
CIP Manager
Hallmark noted reports in packet. No questions or further discussion.
D. Industry Updates
Briggs provided handouts and discussed article regarding Chisholm Trail SUD and district
dissolution. He discussed House and Senate legislation being introduced during this legislative
session regarding dissolution. Briggs also updated on hearing before 3,d Court of Appeals to hear oral
argument. Final decision in courts possible late 2017 or 2018. Mapes asked and Briggs responded
regarding opposition. Briggs also discussed local legislation to be filed by Schwertner in the Senate
and Wilson in the House to allow for the CTSUD board to dissolve. Briggs reviewed the Regulatory
Update Report from Texas Public Power Association. Cunningham asked and Briggs spoke about the
SunEdison bankruptcy and assignment to NRG. New arrangements have been negotiated with NRG
to allow them to take over the Buckthorn project. Briggs further discussed information in the
Regulatory report regarding electric rates; we are in the average. No further discussion.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
January 13, 2017. — Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Wiley, seconded by Mapes to approve the minutes from the Regular GUS
Board meeting held on January 13, 2017. Approved 5-0-2 (Stump, Fought absent)
F. Consideration and possible recommendation to approve Task Order KPA-17-002 with Kasberg,
Patrick & Associates, LP, of Georgetown, Texas, for professional services related to the Edwards
Aquifer Recharge Zone Rehabilitation 2016-2017 in the amount of $350,850.00. -- Wesley Wright, P.E.,
Systems Engineering Director/Michael Hallmark, C1P Manager
Wright presented background and information on requirements by TCEQ as the majority of our
system sits over the Edwards Aquifer Recharge Zone (EARZ). Pastor asked and Wright explained
process that KPA does and what is included. He spoke on costs included in yearly CIP budget and
timelines; anticipate decreased yearly costs for repairs. Board would like to see a camera at some time
in future. Pastor asked and Wright noted about 98% of wastewater system is located over the EARZ.
Briggs proposed showing a section of video at a future meeting. Motion by Mapes, seconded by
Copelan to approve Task Order KPA-17-002 with Kasberg, Patrick & Associates, LP, of Georgetown,
Texas, for professional services related to the Edwards Aquifer Recharge Zone Rehabilitation 2016-
2017 in the amount of $350,850.00. Approved 5-0-2 (Stump, Fought absent)
Briggs, Dishong stepped out at 2:21PM. Briggs returned at 2:24PM. Dishong returned at 2:25PM.
G. Consideration and possible recommendation to approve Task Order KPA-17-005 with Kasberg,
Patrick & Associates, LP, of Georgetown, Texas, for professional services related to the Replacement
of the San Gabriel Park Wastewater Lift Station in the amount of $396,260.00. — Wesley Wright, P.E.,
Systems Engineering Director/Michael Hallmark, CIP Manager
Wright discussed location of lift station and need for maintenance and upsizing due to increased
development. Wiley asked and Wright responded the larger capacity lift station is all that will be
needed for serving the area. Hallmark discussed anticipated cost estimate for engineering design.
Motion by Wiley, seconded by Copelan to approve Task Order KPA-17-005 with Kasberg, Patrick &
Associates, LP, of Georgetown, Texas, for professional services related to the Replacement of the San
Gabriel Park Wastewater Lift Station in the amount of $396,260.00. Approved 5-0-2 (Stump, Fought
absent)
KPA staff departed after Item G.
H. Consideration and possible recommendation to Council on a Utility Agreement with Three Forks
Partnership, LTD and Trio Development, LLC for improvements related to the proposed Homestead
development. --- Wesley Wright, P.E., Systems Engineering Director
Wright explained proposed development and location. Negotiations are underway for a MUD. He
noted Gary Newman was present representing Trio Development. Wright noted estimate for the
Berry Creek Interceptor (BCI) is approximately $25 million, including design, easement and
construction costs. City feels, in cooperation with Trio Development, it can be done for approximately
$17 million, with Trio contributing $4 million of those costs. There are several parts to this
development, which various agreements are being taken to the appropriate city boards for their
recommendations. GUS Board is considering the utility agreement. Cunningham asked and Wright
explained where Caterpillar is building their facility; they will flow into Pecan Branch Interceptor and
will not go into this same line. Installation of SCI will open up service for any increase of future
development in the area. No planned lift stations on this project; it will be all gravity. This eliminates
the Sun City Lift Station and creates potential for taking Berry Creek Lift Station offline. Eliminates
the need for an interim lift station, estimated at $7-10 million. Details discussed on length of line, size
of pipe, specs, etc. Further discussion regarding budget; some funding rolled forward from previous
year's budgets for project. Future item(s) will come to board for easement costs with landowners and
bidding for project. Motion by Pastor, seconded by Mapes for a recommendation to Council on a
Utility Agreement with Three Forks Partnership, LTD and Trio Development, LLC for improvements
related to the proposed Homestead development. Approved 5-0-2 (Stump, Fought absent)
Briggs further discussed development in the area and the original concept in 1989, with various studies
done on how to best handle potential growth and services in the area. Some discussion of public concerns
and how those are being addresses and clarified. Newman noted easements have been received sooner
than expected; considerations are being taken regarding ground water, etc. No further discussion.
Pastor stated Board should make formal recognition to honor Briggs for his 31 years of service.
Cunningham discussed Briggs lengthy tenure with the city and remembered when they first met. Briggs
spoke about an upcoming service recognition ceremony for City employees, his start with the City in
1986, the growth and then slow down during the late 80's, the changes and upturn in economy and
continual growth. Board congratulated Jim on the good work he has provided to the city. No further
discussion.
Adjournment
Motion by Cunningham., seconded by Mapes to adjourn. Approved 5-0-2 (Stump, Fought absent).
Meeting adjourned at 3:03PM.
i
Joyce Ma4pes — Secretary
4Shla. MitcP11, S Board Liaison