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Home My WebLink AboutMinutes_LAB_04.18.2017Minutes of the Meeting of the Library Advisory Board City of Georgetown April 18, 2017 The Library Advisory Board met on Tuesday, April 18, 2017 at 6:00 p.m. in the Small Conference Room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Milburn, Teresa Robinson, Pete Rose, and Linda Schaffer. STAFF PRESENT: Eric Lashley- Library Director Chair Rose called the meeting to order at 6:00 P.M. A. Citizens wishing to address the Board. — As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B. Review of minutes from the March 21, 2017 Library Advisory Board meeting. -Pete Rose, Board Chair. The board voted to amend the minutes from March, noting that Tom Milburn was absent that month. Motion by Milburn; second by Schaffer to approve the minutes as amended. Approved 7-0. C. Consideration of Library Director's Report. —Eric Lashley, Library Director. Lashley reviewed monthly statistics with the board, noting changes to the format and the addition of a statistic that tracks the number of patrons who check out materials each month. Lashley reported that lighting on the 8th Street parking will be installed soon. Negotiations between the City and Williamson County are moving forward to explore utilizing space across from the library as parking once the EMS department moves to their new headquarters. Lashley reported that the police were called to the library on two occasions in the past month. One incident involved an individual taking pictures of knives in the upstairs men's restroom. The other incident involved an individual who brought a handgun and drug paraphernalia into the upstairs men's restroom. No one was harmed and the Georgetown Police officers handled both situations very professionally. Lashley announced upcoming library events and read patron comments from the suggestion box. No action required. D. Consideration of Community Resources Coordinator's report. —Eric Lashley, Library Director. Lashley reviewed a copy of Patrick Lloyd's monthly report (attached to these minutes). No action required. E. Report on An Evening in Paris fundraiser. —Eric Lashley, Library Director. Lashley announced that the library's joint fundraiser with the Assistance league was a major success, earning approximately $12,000 to be split 50150 between the two organizations. Funds raised for the library will be used for children's programming and materials. No action required. F. Consideration and possible action regardingzthe mission statement and Goal I of the Library's Strategic Plan. —Eric Lashley, Library Director. Lashley distributed the mission statement and Goal I of the Library's Strategic Plan (attached to these minutes). Goal I of the strategic plan is: Improve access to information and collections of the library for all citizens of Georgetown. Lashley noted that Assistant City Manager Laurie Brewer asked him to consider changing the name of the library department to reflect the movement of Arts and Culture under the library and the work of the Community Resources Coordinator. Names to consider are: Department of Cultural Affairs, Department of Cultural Arts, Department of Communio) Engagement and Cultural Arts, and Community and Cultural Resources. Lashley read the library's mission statement and explained that employees will begin using the motto: Engage, Enlighten, Empower. Discussion ensued regarding use of vision and mission statements, and the evolution of libraries. The board recommended having a retreat to discuss these issues. Lashley will put an item on May's Library Advisory Board agenda to continue this discussion. No action taken. G. Consideration of future meeting dates. — Eric Lashley, Library Director. The next Library Advisory Board meeting will be Tuesday, May 16, 2017 at 6 pm. Chair Rose adjourned the meeting at 7:40 PM. Respectfully submitted, 0 Pat Baldwin Secretary Pete Rose Chair GPL Community Resources Monthly Report: March 2017 This month library staff conducted 12 interviews with high -need patrons. Half of needs accounted for under "other" represent education needs including U.S.citizenship test prep, food handler's certification assistance, and parenting classes, In the first quarter of 2017, education was the third most common need among patrons and will subsequently betracked asit's own standalone category Patron needs march 2017 r- ----- - - ------ ---- —'---------------��- - - - 6 FEW 5 - -------------------------- -�OWN 4 ------- -- --- �- Wemntinue to see a majority of female HNPs, with about two-thirds being female. This figure has remained consistent around 66% since November 2016. |n25%ofinterviews, patrons independently volunteered a history of domestic abuse as the victim. This figure has remained consistent near 22% since GPL began tracking this information. As this isnot information that isdirectly requested from patrons, we can expect that a significantly higher proportion of GPL patrons in need have a history of domestic violence. We were able to refer patrons to resources within Georgetown in 83.3% percent of interviews conducted in March, our highest local referral rate since November 2016. This is a reflection of the increase in requests for education information and financial assistance, needs that can be met by agencies including the Health Department, The Georgetown Project and the Caring Place. We remain unable to refer locally for issues of housing, legal aid, and domestic violence. Below are notes captured on referrals from this month: m Provided phone number for health dept. w Grandparents want custody ofgrandkids;reference TxRio Grande Legal Aid-Aushn m VVi|CoChildren's Advocacy Center • 5ervicios8i|in8ues • Reference: TX Rio Grande Legal Aid (PN 1) & Faith in Action (PN 3) * Reference: BBT (PN 1)and Hope Alliance (PN 2) = Minor child fleeing abuse/neglect p Reference: Goodwill and HiredTexas * Reference: Caring Place (PN 1)and Refugee Services ofTXinAustin (PN 2) • Reference: Caring Place (PN l)BBT (PN 2)Hope Alliance, SafeP|ace * Reference: Lone Star CoC,United Way, and Wilco patient navigator. 0 Family of 6; 4 children under 4yo; in need of shelter/affordable housing GPL has not encountered a patron in need who reported a veteran in their household since January 2017. GPL Community Resources Report: 2017 First Quarter In the first quarter of 2017 GPL engaged a total of 37 patrons in conversations regarding community resources. This puts us on pace to assess and refer 148 patrons in 2017. 61.1% of patrons interviewed were female and 33.3% were male; one survey did not check a box for gender. Our patrons' need breakdown is below. Patron need Q1 2017 Emergency Housing ❑ Fin. Assistance ❑ Physical Health ❑ Legal Benefit Assistance Mental Health ❑ Education o Other Needs included under 'other' and their frequency are listed below: o Transportation — 2 a Assistance obtaining permanent housing (typically a deposit on an apartment) — 2 • Grief/loss —1 o Domestic violence —1 o Substance rehabilitation —1 Legal aid, emergency housing, and education (GED, ESL, professional certifications, etc.) continue are our patrons' most prominent needs. Children in the household 29.7% of patrons in need stated that there were children in the household. |ntwo instances, patrons came toGPLwith their children intow. |nboth these cases, patrons reported being homeless under the Department nfHousing and Urban Development definition; their children would also qualify for services under the McKinney-Vento Homeless Assistance Domestic violence 21.6% of patrons in need self -identified ahistory of domestic violence and would presumably qualify for services from DV -focused providers such as Hope Alliance and SafePlace. One patron was identified to be experiencing ongoing DV at the time of her interview (rather than only the repercussions of it) which is accounted for above by categorization under 'other! All patrons with stated histories of domestic abuse were women. The Community Resources Coordinator does not typically ask patrons directly if they have or are experiencing domestic violence. Patrons often volunteer this information. It Is reasonable to assume that the percentage of patrons in need who have a history of abuse is higher than 21.6%. Veteran Just 2patrons —orS/4%—stated that aveteran lived hnthe nopatrons reported being veterans themselves. Discussion GPLis able to refer patrons to some sort of service within Georgetown injust S8.4% of interviews. However, inmany instances, that referral may alleviate some of the patron's presenting problems without addressing it at the root. For example, a patron may come to GPL and report that she and her daughter are living with an acquaintanceshen1et online. She is unsure how long that living situation may last. She is unemployed and both she and her young daughter are without health insurance. Her most pressing needs are assessed and found to be financial assistance and benefit assistance. In such a case, the patron could be referred to the Caring Place for financial help and to the United Way and/or Lone Star Circle of Care to obtain family health insurance. However, her precarious living situation has not been addressed. in the event that her housing situation should deteriorate, she and her daughter would be living in a car. Such situation are common among GPLpatrons inneed. hmthe cases where patrons are completely unable tobereferred within Georgetown, common referrals are toTexas Rio Grande Legal Aid (Austin), Hope Alliance (Round Rock), SafePlace (Austin), and Foundation Communities (Austin). GPL remains unable torefer patrons bmagencies within Georgetown for Issues ofemergency housing, domestic violence, Library Services Strategic Plan Georgetown Public Library Mission: The Georgetown Public Library is dedicated to open and equal access to information, technology, lifelong learning, cultural enrichment, and the joys of reading for our diverse community. Purpose: The purpose of the Georgetown Public Library's strategic plan. is to clearly define the library's priorities and services for the next five years. Goal 1: Improve access to the information and collections of the library for all citizens of Georgetown. Objective 1: Insure staff is adequate to provide basic service whenever the library is open. Objective 2: Increase outreach efforts to citizens with limited mobility and access to transportation by use of a bookmobile. Objective,3: Provide reference service during all public hours Objective 4: Provide children's librarian in the children's area during all open hours. Objective 5: Enhance access to library collections through effective marketing strategies. Objective 6: Develop an aggressive publicity program designed to increase the frequency with which Georgetown citizens hear about the library. Objective 7: Develop a program that assists citizens in finding information regarding social services. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics matron Visits Oct Nov Dec Jan Feb Mar Apr Annual Total Current Year 22635 25379 22756 28673 31853 33022 29243 193561 2015-2016 25180 21672 23173 25830 17923 19129 23348 261525 Circulation 2016 2417 Annual Total Current Year 38883 37956 34844 39470 37137 42893 38359 269542 2015-2016 43295 40538 38374 41508 39510 43111 39522 513725 FY 2016-2017Statistics # of patron Annual Total checkouts 3959 3931 3727 4073 4303 4234 4021 28248 Bookmobile Circulation 2266 2329 2073 2856 2376 2466 2673 17039 Children's Programs Attendance 1189 943 919 1237 1182 2059 1402 8931 Programs 5 6 9 8 8 11 7 54 . Story Time Progra 16 21 15 24 22 24 23 145 Other (Tour, Movie 8 8 3 8 8 8 8 51 After School Progr 4 3 3 4 4 4 4 26 Adult Programs Programs Coming Soon! 0 Attendance 0 Other Services ILL Ordered 36 30 34 53 46 34 53 286 II ILL filled 4ternet 31 22 29 32 34 37 45 230 usage (persons 5565 5085 4682 5637 5568 6167 4705 37409 Overdrive usage (E-booi 2248 1970 2153 2165 1926 2233 2155 14850 Overdrive usage (audiob 661 635 672 689 653 712 703 4725 Volunteer Hours Adult 784.00 738.25 455.25 677.50 735.00 923.75 4313.75 Teen 46.75 84.50 33.25 92.75 35.50 78.00 7.00 377.75 Community Servic, 0.00 0.00 16.25 0.00 4.00 2.00 22.25 Total 830.75 822.75 504.75 770.25 774.50 1003.75 7.00 4713.75 Registrations City Residents-nev 184.00 156.00 108.00 205.00 166.00 211.00 193.00 1223.00 GISD Kids' Cards 9.00 4.00 3.00 6.00 7.00 8.00 12.00 49.00 Non-residents-ne%A 88.00 55.00 49.00 55.00 59.00 66.00 59.00 431.00 Total 281.00 215.00 160.00 266.00 232.00 285.00 264.00 1703.00 Cash Receipts Fines/Misc. Reven 1394.79 1448.26 1372.34 2122.36 1884.28 2286.25 1846.05 12354.33 Non-resident fees 2155.00 2125.00 1790.00 2610.00 2595.00 2550.00 2525.00 16350.00 Donations 177.02 2116.38 1965.53 1857.81 7286.96 14185.74 5166.94 32756.38 Gifts/Memorials 174.00 4750.00 4079.00 4360.00 355.00 1200.00 305.00 15223.00 Meeting Room Use persons attdg meetings 4373 3115 3095 3536 4181 4095 4255 26650 Library Collection Changes opies Added 1399 1502 1271 1308 1655 1496 1400 10031 opies Discarded 1277 1223 2815 2135 3475 1702 1177 13804 onations Added 189 242 147 268 138 437 197 1618 Page 7 of 17 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY APRIL 2017 APRIL- HIGHLIGHTS • The library was closed Sunday, April 16 for Easter. This was also the third Sunday, so there was not a Live Music Sunday performance this month. , • GISD displayed art on the first and second floor April 4-12, with a reception on April 5. The Sun City Photography Club displayed for the remainder of April, through May. • GPL Cinema screened Chocolat April 7 and Moana April 21. • The library partnered with the Assistance League of Georgetown to host An Evening in Paris fundraiser on Saturday, April 8. The event featured music by Art & Candy's jazz quartet, French catering and a raffle. The event raised a total of $11,797 to be split evenly between the organizations. Funds raised from this event will be used for children's programming and materials. • The library partnered with Congregation Havurah Shalom on April 23 to screen documentary "Defying the Nazis: The Sharps'War", with a moderated discussion that followed the film. • Several librarians attended the Texas Library Association's Conference April 19-22 in San Antonio. • Bethni and Eric attended the Family Place Libraries training April 24-27 in New York. • Tweens and teens enjoyed a Super Smash Bros. Tournament on April 29. PATRON COMMENTS 1. Patron Comment: Dr. Who — Find 2. Patron Comment: Why not have a "New Item" shelf for DVDs? Page 8 of 17 GEORGETOWN PUBLIC LIBRARY .DONATIONS -- April 2017 DfONOFt DONATION Carole Gardener $20 in honor of Michele Harber The Woman's Club Myra Hargrave Mcilvain Tsh Oxenreider Carol & Jim Donovan Glyn Haynie Tom Milburn Sylvia LeDoux Helen & Gary Gronlund Bonnie Stump Herb Thompson Family $75 in honor of Jan/FeblMarch speakers 2 of her books The Doctor's Wife & Texas Tales Dissent in honor of Daphney Murray 1 copy of her book At Home In the World $50 in memory of David Unger (Lacey Unger) child books 1 copy of his book When I Turned Nineteen Full Dress Gray in memory of All At Hudson 1 copy of her book Where Are You Bound? $35 in memory of David Unger (Lacey Unger) child books $100 in memory of David Unger (Lacey Unger) child books $25 in memory of David Unger (Lacey Unger) child books Page 9 of 17 WOMMOBILE HAPPENINGS LIBRARY BOARD MEETING 5/16/17 Greetings! Thank you all for your time. I am very pleased to be contributing to your monthly download of library information and happenings. We have just wrapped up the school year and have said goodbye to our education based WOW!mobile stops (Georgetown Charter Academy, The Learning Tree @ First United, Christ Lutheran Learning Center, Mrs. Mac's Shining Stars and Head Start) for the Summer. DUring Spring Break, Christ Lutheran participated in the Stuffed Animal Road Trip. The children courageously trusted me with their stuffed animals and I took them on an adventure throughout Georgetown. We had a picnic lunch at San Gabriel Park and volunteered at the Georgetown Animal Shelter. t I Page 23 of 27 Georgetown Charter Academy & The Learning Tree kindly expressed their gratitude for the WOW!mobile service to their school. This time of year always melts my heart and gives me the little extra boost I need to get through the summer. SUMMERM H During the school year the WOW!mobile visits 28 stops bi-weekly for a total of 56 visits/month. We are adding 1 more Senior stop in June as the second phase of Wesleyan Independent will be opening at the end of May. This new stop will be added to the Thursday bi-weekly schedule from 4-4:45 pm. SUMMER WOWIMOBILE ACTIVITIES FOR THE KIDDOS Bball Book Club: V and 3rd Thursday of the month, 6pm at San Jose Park June 8-Au .3 ( g ) We'll shoot hoops for 30 minutes, relax in the shade with cold water and fruit while I read 2 chapters of the summer book selection (Boy 21 by Matthew Quick). 01"hav; Run and Read: 2"d and 4th Monday and Thursday of the month, gam. Algerita neighborhood and The Oaks Apartments. We will meet at the designated spot on the handout/flyer at gam, do a 2 mile run, stretch & relax in the shade with cold water and fruit while I read 2 chapters of the summer book selection (The Running Dream by Wendelin Van Draanen). Prizes are awarded for perfect attendance as incentive for participation Page 14 of 17 SUMMER READING The Wow!mobile will offer a separate summer reading program as most WOW!mobile kiddos are stuck at home over the summer. It is similar to the one offered at the main library. Reading minutes will be counted, honor based system, paper tally sheet, and prizes awarded to highest minutes read. Thanks for reading! Have a great day! With Kindness, Kalena Powell Community Outreach Assistant Georgetown Public Library 402 W 81h St. Georgetown, TX 78262 512-819-3106 "The best way to find yourself is to lose yourself in the service of others." - Mahatma Gandhi Page 15 of 17 Notice of Meeting for the Library Advisory Board of the City of Georgetown April 18, 2017 at 6:00 PM at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information, TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. -Pete Rose, Board Chair. B Review of the minutes from the March 21, 2017 Library Advisory Board, -Pete Rose, Board Chairs. C Consideration of Library Director's report. -Eric Lashley, Library Director. D Consideration of Community Resources Coordinator's report. -Eric Lashley, Library Director. E Report on An Evening in Paris fundraiser. -Eric Lashley, Library Director. F Consideration and possible action regarding the mission statement and Goal I of the Library's Strategic Plan. -Eric Lashley, Library Director. G Consideration of future meetings dates. -Pete Rose, Board Chair, CERTIFICATE OF POSTING 1, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times. on the day of , 2017, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Page 1 of 13