HomeMy WebLinkAboutMinutes_GUS_03.10.2017Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
March 10, 2017 at 2:00PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Mike Cunningham - Chair, John Copelan - Vice Chair, Joyce Mapes --
Secretary, Edward Wiley, Steve Fought, Arthur Yaeger
Board Members Absent: Ed Pastor
Staff Members Present: Mike Babin, Glenn Dishong, Chris Foster, Leticia Zavala, Michael
Hallmark, Jimmy Sikes, Sheila Mitchell
Others Present: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Chair at 2:00p.m.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of new board member/Visitors
Chair introduced and welcomed new board member, Arthur "Buddy" Yaeger. Yaeger stated he had
previously served on the GUS board for four years and was happy to be back. He is an 11 year
resident of Sun City. He also provided his industry background. No visitors present.
Employee Recognition
None submitted at time of posting
C. Review Board/Meeting Procedures — Sheila Mitchell
D. Discussion regarding Project Progress Reports, timelines and Council Actions. — Michael Hallmark,
CIP Manager
Hallmark presented. Some discussion regarding Sun City Tank. No further discussion.
E. Industry Updates
Babin gave industry update. CTSUD would like to dissolve. Bills has been introduced in the House
and Senate. Babin gave update on local bill by Sen. Schwertner as well as plans for a local House bill.
No further discussion.
Legislative Regular Agenda.
The Board will individually consider and possibly take action on any or all of the following items:
F. Nominations and election of Vice -Chair of the GUS Board. — Mike Cunningham, GUS Board Chair
Floor was opened for nominations. Fought nominated Copelan for Vice -Chair. No other nominations.
Copelan accepted nomination. Motion by Fought, seconded by Wiley. Approved 6-0-1 (Pastor
absent)
G. Nominations and election of Secretary of the GUS Board. — Mike Cunningham, GUS Board Chair
Floor was opened for nominations. Cunningham nominated Mapes for re-election of Secretary. No
other nominations. Mapes accepted nomination. Motion by Cunningham, seconded by Fought.
Approved 6-0-1 (Pastor absent)
H. Review and possible action related to Day and Time of GUS Board meetings. — Mike Cunningham,
GUS Board Chair
Board members agreed current day and time was acceptable to continue for meeting dates. Motion
by Wiley, seconded by Copelan to approve Day and Time of meeting as currently held at 2:OOp.m.
on the second Friday of each month. Approved 6-0-1 (Pastor absent)
I. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
February 10, 2017. — Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Copelan, seconded by Mapes to approve the minutes from the Regular
GUS Board meeting held on February 10, 2017. Approved 6-0-1 (Pastor absent)
Discussion and possible recommendation to renew a contract for utility bill printing and mailing
services with Dataprose and to approve funding at an annual cost of $231,840. — Leticia Zavala,
Customer Care Director
Zavala stated the next two items are annual maintenance contract renewals. She explained current
agreement with Dataprose, stating we typically renew this by utilizing an interlocal agreement
through the City of Plano; allowing us to take advantage of their volume pricing and satisfying all
state procurement requirements. We've had a 6% growth of bill printing. Last year there were 7,000
customers on ebilling and now we have 10,000. Some discussion on clarification of this system and
the new CIS system that is out for bid. Fought also asked and Zavala discussed the recent customer
bill payments lost in postal service. Fought would like follow up from Post Office and report back to
GUS board and Council. Fought wanted to make certain we had not charged any late fees or
disconnects; Zavala confirmed no fees were charged to customers and all customers have been
contacted by the city. Motion by Mapes, second by Wiley to renew a contract for utility bill printing
and mailing services with Dataprose and to approve funding at an annual cost of $231,840. — Leticia
Zavala Approved 6-0-1 (Pastor absent)
K. Discussion and possible recommendation to authorize payments to Tyler Technologies for online
web account management and payment processing fees in the amount of $111,600. — Leticia Zavala,
Customer Care Director
Zavala explained this service is for customer account access and web -based payments.
Approximately 6,800 customers utilize the service. Once we move to a new CIS system, this fee goes
away. Cunningham asked and Zavala stated the new implementation date for the new CIS system is
targeted for the first quarter of 2018. Motion by Mapes, second by Copelan to authorize payments to
Tyler Technologies for online web account management and payment processing fees in the amount
of $111,600. Approved 6-0-1 (Pastor absent)
Cunningham spoke about all the new companies coming into town and asked that the city be judicious in
entering into business new vendors. Hallmark noted the awareness and stated the city does a very
thorough job in vetting new vendors. Copelan spoke about the Water Town Hall meeting held that
morning out in Sun City with 107 residents. He mentioned the city was well represented by employees,
Judie Mattocks and Mark Warden. Zavala thanked them for their support and attendance at the town
hall.
Motion by Copelan, second by Mapes to adjourn. Meeting adjourned at 2:25p.m.
A ou ent
Mike Cunningham — Chair
PA-
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Joyce es — Secretary