HomeMy WebLinkAboutMinutes_GVPID_04.10.2017City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, April 10, 2017 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Melinda Marler, Chair; Steve Goodman;; Gary Newman, Developer Rep;
Brian Ortego, Katie Porter, Penny Evans, Developer Rep. and Cara McKinney, Alternate.
Members Absent: Richard Harrison and Marlene McMichael, Alternate
Staff present: Jim Briggs, GM Utilities; La'Mar Kemp, Accountant; Andreina Davila, Project
Coordinator; and Karen Frost, Administrative Assistant
Meeting called to order by Chair Marler at 6:02 p.m.
A. Public wishing to address the Board on non -posted items. — Melinda Marler, Chair
At the posting of this agenda, no persons had signed up to address the Board.
Mary Drake, 504 Sherwood Ct, reported the detention ponds closest to the Madrid
mailboxes was not draining correctly and had standing water, looking marshy. She also
reported the "cement openings" had become dumping grounds, the park bench under
the oak tree sitting on the concrete slab has been washed out around the slab. The
second bench has Ieaning issues.
Jill Fussell, 402 Village Commons Blvd, asked who the project manager of the PID was
and ultimately responsible for the walls-flhru and quality control.
B. Consideration and possible action to approve the minutes of the March 13, 2017
Workshop and regular meeting. - Karen Frost, Recording Secretary
Motion by Ortego to approve the minutes of the March 131h Regular Meeting, second
by Porter. Approved 6-0-1 (Harrison absent.)
C. Discussion on the results of the March 2017 Resident Survey for GVPID enhancements.
Karen Frost, Recording Secretary
Frost presented the results, with the top five being: Repair and Replacement of
Sidewalks impacted by the Street Trees; Replacement of Street Trees; Maintenance of
Street Trees; Shade Structures and Playscape for children between 2 and 5 years of age.
Staff will be following up with residents that asked for contact or clarification. The
Board was asked to give feedback on possible new enhancements for staff to research
exact costs of the items for the discussion to be included for the annual review of the
Service Plan and annual budget.
The Board discussed why the street tree maintenance and replacement items received a
higher number of votes. Briggs reported that 13' 6" is the standard height for lower
branches, anything else is below code. This is a citywide problem.
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Meeting: April 10, 2017
D. Discussion and possible recommendation on the annual review of the GVPID No.
Service Plan, and annual budget. Andreina Davila -Quintero, Project Coordinator
Davila reported that based on the survey and with the board recommendations, staff
will bring back estimated costs of the items with the Service Plan next month. This will
follow the Council's budget adoption schedule. Briggs stated staff will look at the
coordination of street tree trimming with street maintenance and sidewalk repairs. They
discussed having a five year cycle so that neighborhoods would have regular
maintenance and upkeep of those items every 2 -- 3 years, never more than 5 years. By
scheduling the annual maintenance, the budget will not be depleted all at once.
Mark Miller responded that he will look at an updated cost estimate to replace the
sidewalks, looking at new county and inter -local bids. The last estimate was made four
years ago and is out of date.
There was a discussion of replacement trees and the survey to identify how many need
to be replaced. Staff will investigate the replacement of dilapidated mailboxes and
whether the PID budget can be spent to replace those.
There was a lengthy discussion of landscape enhancements, including fencing along
Shell Road. The Board wants to look at costs to prioritize the gateways/ sense of place
enhancements and the possible impact on the existing maintenance contract amount if
additional enhancements are added. The board started discussions about what is a
comfortable fund balance and what can be done to maximize "catch-up" maintenance
and still protect future expenditures. Staff will look at reserves and come back with
numbers for the board to review.
E. Presentation of the GVPID monthly financial reports for the month of April 2017.
La'Mar Kemp, Accountant
Kemp presented the financial statements. He showed that 98% of the tax assessments
have been collected and that the revenues will most likely be over what the budget
projected. Certain meters were audited by the Utility Department and determined that
they were billed incorrectly. These meters were battery operated irrigation meters and
electricity costs were assessed incorrectly. A credit for $3,066 will be made to the PID
account.
B. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of
Utilities
Jamie Beran reported that the Landscape Maintenance contract for the entire city was
being vetted and the new contractor should start in May. The PID's portion of the
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Meeting: April 10, 2017
contract was just short of $90,000 and included mulching twice a year. Until the new
contractor starts, the current contractor is still working on a month to month basis.
Beran reported that he has been attempting to work with the contractor for the
roundabouts. He is recommending two tiers of the rock wall be removed. He is looking
into special lighting to make the design work.
Mark Miller reported work had begun on the pond rehabilitation and that the contractor
is removing the sand and will probably not need to have pipe replaced. New sand will
be added when the weather and base are drier.
Adjournment
Motion by Ortego to adjourn. Second by Porter. The meeting was adjourned at 8:04
Approved, Melinda Marler, Chair
Georgetown Village PID
Meeting: April 10, 2017
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