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HomeMy WebLinkAboutMinutes_GVPID_05.08.2017City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, May 8, 2017 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633 lwemuers present: Melinda Marler, Chair; Richard Harrison; Gary Newman, Developer Rep; Katie Porter, Penny Evans, Developer Rep.; Cara McKinney, Alternate and Marlene McMichael, Alternate. Members Absent: Brian Ortego; Steve Goodman Staff present: Jim Briggs, GM Utilities; La'Mar Kemp, Accountant; Mark Miller, Transportation Services Manager; Eric Nuner, Assistant Parks Director; Jamie Beran, Parks Superintendent; and Karen Frost, Planning Specialist. Meeting called to order by Chair Marler at 6:02 p.m. A. Public wishing to address the Board on non -posted items. —Melinda Marler, Chair At the posting of this agenda, no persons had signed up to address the Board. B. Consideration and possible action to approve the minutes of the April 10, 2017 regular meeting. - Karen Frost, Recording Secretary Corrections: Harrison, McMichael's and McKinney's attendance were incorrect. Motion by Newman to approve the minutes of the April 101h Regular Meeting with the corrections as noted, second by Porter. Approved 5-0-2 (Goodman and Ortego absent.) C. Consideration and possible action to recommend acceptance of a water quality pond and detention pond located at the corner of Naranjo and Rosedale — Travis Baird, Real Estate Services Coordinator Baird reported that the ponds had been brought up to code and passed inspections. Maintenance will be scheduled by the drainage department. Motion by Marler to recommend to City Council acceptance by the City of Georgetown of a 1.925 acre tract of land and a 6.749 acre tract of land out of the Joseph Fish Survey, from Green. Builders, Inc. Second by Harrison. Approved 5 — 0 — 2. (Goodman and Ortego absent) D. Discussion and possible recommendation on the annual review of the GVPID No. Service Plan, and annual budget. LaMar Kemp, Accountant Jim Briggs led the discussion and LaMar Kemp made changes to the projected budget numbers. The budget numbers were changed as each item was discussed, along with the 5 Year Service Plan. Georgetown Village PID Page 1 of 3 Meeting: May 8, 2017 Street Tree Maintenance, with trimming and standard replacement was discussed at length. Several different options were weighed, including why the PID money was being used for maintenance of trees on private property, the types of trees that would be used for replacement, the cost of trimming trees based on the number of trees to be trimmed per year and the size of the trees, and the maintenance of sick and dead trees versus trimming of street trees. The Board chose to recommend $30,000 for Street Tree Maintenance in the first year. They also allocated $30,000 for Street Tree removal and preparation of the hole for a new tree, if a tree is damaged by work being done on the adjacent sidewalk. The Board had a lengthy discussion about who should pay for the replacement trees that would be necessary if sidewalk correction causes the tree to be damaged or die. Tile Board declared that at this point, the resident would replace the tree. Administrative fees were discussed and the estimates explained based on the number of hours that the Parks and Recreation Department staff were dedicating to the PTD area. Contracts and Leases, secondary was left at $30,000 to incorporate additional landscaping for Shell Rd, Bellaire and Madrid. Future year budgets will be reduced for this lute item. Above ground improvements were reduced to $38,000 for FY 18 for possible improvements to the gazebo, ).Hutt mitt dispensers, picnic tables, benches and trash cans. It was decided that no new signage would be purchased until the Master Plan for the area was developed. Alley Maintenance was reduced to $20,000 per year until FY 21/22 when it would increase to $50,000. The Board discussed a probablescost for the desired GV Parks Master Plan. Nurser estimated the cost based on design of signage, trail connectivity, opportunities for capital improvements, landscaping, entry way landscaping and gateway design. He estimated the plan would cost 15% of the estimated construction costs of approxhnately $70,000 for the design. That amount was added to the budget. The Board wanted to keep $3000 for the development and publication of the GVPID brochure. They also discussed the fences along Shell Road. Tl -Le general consensus was that the fences should all be painted/stained the same color. Jim Briggs said he would research and determine whether the PID could pay for maintenance of that fence, to inaintain a consistent look along Shell Road. This would be allocated under "Above Ground Improvements". Motion by Harrison to adopt the changes as discussed and noted and to move the budget through the Council adoption process. Second by Newman. Approved 5 — 0. E. Presentation of the GVPID monthly financial reports for the month of April 2017. LaMar Kemp, Accountant Georgetown Village PID Page 2 of 3 Meeting: May S, 2017 Kemp presented the financial statements. He showed that 99% of the tax assessments have been collected and that the revenues will most likely be over what the budget projected. F. Developer's Update — Gary Newman Newman showed a map of the Concept Plan, establishing the Arbors, Estates and Hills of. Georgetown Village. He says it would double the size of the current Georgetown Village and they are trying to design it so that it all "feels the same". He is hoping to have construction begin in January. G. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of Utilities Jinn Briggs reported Code Enforcement has been more active in this area and is working with the Building Department to insure construction sites are cleaned up and kept better. Mark Miller reported work on the pond rehabilitation was complete and TCEQ inspected and approved the work. He will be working on the sidewalk correction contract next. The alley aprons would be the project after the sidewalks. Jamie Beran reported that the Landscape Maintenance contract for the entire city was let and Heart of Texas would start on May 15t. The contractor would be working in the Village on Fridays. The PID's portion of the contract was just short of $90,000 and included mulching twice a year. He would be doing a monthly walk-thru with the project manager and reviewing all irrigation systems within the next month. Beran reported that the contractor for the roundabouts left the job and would not be returning to finish the contract. He is recommending two tiers of the rock wall be removed. He will be looking for a contractor to fix the rock wall and one to install the Iighting. Adjournment Motion by Newman to adjourn. Second by Harrison. The meeting was adjourned at 9:00 P.M. Approved, Melinda Marler, Chair Georgetown Village PID Meeting: May 8, 2017 n _ ill AA Attest, Katie -P-9, TPC. d4Md PXrilWA Page 3 of 3