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HomeMy WebLinkAboutMinutes_LAB_05.16.2017Minutes of the Meeting of the Library Advisory Board City of Georgetown May 16, 2017 The Library Advisory Board met on Tuesday, May 16, 2017 at 6:00 p.m. in the Small Conference Room of the Georgetown Public Library, 402 W. 8°i Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Milburn, Pete Rose, and Linda Schaffer. MEMBERS ABSENT: Teresa Robinson STAFF PRESENT: Eric Lashley- Library Director Chair Rose called the meeting to order at 6:00 P.M. A. Citizens wishing to address the Board. — As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B. Review of minutes from the April 18 2017 Library Advisory Board meeting. —Pete Rose, Board Chair. Motion by Barnes; second by Schaffer to approve the April minutes. Approved 6-0. (Robinson absent) C. Consideration of Library Director's Report. —Eric Lashley, Library Director. Lashley reviewed monthly statistics with the board. Congregation Havurah Shalom and the library hosted a viewing of the documentary Defying the Nazis: The Sharp's War in April. The event was well attended. During April several librarians attended the Texas Library Association's conference in San Antonio. Lashley and Children's Librarian Bethni King attended the Family Place Libraries training in Long Island, NY, Community Outreach Librarian Michele Harber retired April 28 and the library will be posting the position. Lashley handed out an article from the Williamson County Sun concerning a nonprofit organization wanting to start legal aid services for Georgetown residents (attached to these minutes). The library will provide space to the organization and will offer information to patrons seeking legal aid. Community Resources Coordinator Patrick Lloyd has found that legal services are among the highest needs for low- income patrons. Lashley announced upcoming library events and read patron comments from the suggestion box. No action required. D. Report on Family Place Libraries training. --Eric Lashley, Library Director. Lashley showed a promotional video for Family Place Libraries that can be found at hen 1wwti.youtube_cctm/watch's rtaeSy 1 jUk. Lashley explained a space will be created in the children's library that will have educational toys for children ages 0-5. Parenting training will be offered for a 5 week period. Professionals from the community such as speech pathologists, social workers and nutritionists will be available to discuss parents' questions as their children play. The library received a $6,000 grant to purchase supplies and implement training. No action required. E. Consideration of Community Resources Coordinator's report. —Eric Lashley, Library Director. Lashley distributed Patrick Lloyd's monthly report (see attachment). Lloyd is working with the City's internal homeless task force and attending meetings for the new bus system. No action required. P. Consideration of the WOW mobile monthly report. —Eric Lashley, Library Director. Lashley reviewed the report submitted by Community Outreach Assistant Kalena Powell regarding bookmobile operations. No action required. G. Consideration and possible action to select a date for a board retreat to address the Library's Strategic Plan. —Eric Lashley, Library Director. Motion by Baldwin; second by Barnes to hold a retreat on July 18 from 8:00 a.m. to noon. Approved 6-0 (Robinson absent). H. Consideration of future meeting dates. - Pete Rose, Board Chair. Motion by Milburn; second by Barnes to meet June 20 at 10 a.m. for the next Library Advisory Board meeting. Approved 6-0 (Robinson absent). Chair Rose adjourned the meeting at 7:00 PM. Respectfully submitted, Pat Baldwin Pete Rose Secretary Chair IAS o n woad < ��. 9W5wF S5 Tu5 Fa :�y0 F . '�..o y F, w v C' a' � 3� n S v: r< m S G go �, a"m 5 x'» � aO•-G7 `r, o'`�� � '�'� ru o �'-. �.p o: m.�na= a SW25w "7n p4w,'^S.rm l'J N' PN `W.w ry N d W d.S o � 9 ZZ o 113 �SllCe'oa C C .y^. O Y .1 0 0 �n r5 Q' ry •Oi G a' P.' n�'+ O .�'?. 0. O `• N 'aC 5 CI ^]L fOJ 'n N dl C. G (tl D `�' G O ^ '.. �'$�c � .c 5 S. (10 I M tE `Y O O l7 O 0. .O. 0- go m m p ,��n p go nq �+, rp 5' O t0 CJ O 5 5 N CS �' ^• O y3 T. a' o n id w a, p Sorg n o XN � 'Y 0'i fS '�. i' N ':'T ''�. •'. i' i R a N I R`',1 , V CO W � n "°d a n o T 4a s v 5 S. (10 I M tE `Y O O l7 O 0. .O. 0- go m m p ,��n p go nq �+, rp 5' O t0 CJ O 5 5 N CS �' ^• O y3 T. a' o n id w a, p Sorg n o XN � 'Y 0'i fS '�. i' N ':'T ''�. •'. i' i R a N I R`',1 , V CO GPL Community Resources Monthly Report: April 2017 This month library staff conducted 7 interviews with high -need patrons. This is the fewest number of community resource -related conversations conducted in 2017. It should be noted that the CRC was on vacation for the final 6 days of April; conversations may have occurred between library staff and patrons that were not recorded. Patron needs April 2017 Benefit Mental I-lealth Physical Health Assistance Legal Education Other In April, 4 of the 7 interviews were conducted with men. Historically, about 66% of interviews have been conducted with women. One patron reported a history of domestic violence. Historically, 21.7% of interviews have revealed histories of domestic violence. We were able to refer patrons to resources within Georgetown in 71.4% of interviews this month which is about 12% higher compared to past local referral rates. This can be partially attributed to the large number of individuals in need of financial assistance which can often be attained via The Caring Place. An interview was conducted with a veteran for the first time in 2017. Below are notes captured on referrals from this month: • Patron already accessing services through BBT (Bluebonnet Trails) and CP (Caring Place). Searching for way to make money while on dialysis. Reports dx of schizophrenia and Hep C. No car. • Patron already with CP case manager. Spoke with CM (case manager). • Patron seeking [SL classes. Referred them to the Literacy Council of Williamson County. • Referred to BBT and CP • Chronically homeless patron searching for food source over holiday weekend. • Referred to BBT and Christi Center. • Housing is "falling apart." Referred to habitat (for Humanity) and CP for repairs. GE©RGET©WN PUBLIC LIBRARY Comparative Fiscal Year Statistics Patron Visits Oct Nov Dec Jan Feb Mar Apr May Annual Total Current Year 22636 26379 22766 28673 31853 33022 29243 31661 225222 2015-2016 25180 21672 23173 25830 17923 119 23348 20901 261525 Circulation 2016 2017 Annual Total Current Year 38883 37966 34844 39470 37137 42893 38359 42694 312136 - 2015-2016 43295 40538 38374 41508 39510 43111 39522 41144 513725 1, _ FY 2016-2017Statistics ## of patron Annual Total checkouts 3959 3931 3727 4073 4303 4234 4021 4199 32447 " Bookmobile Circulation 266 2329 2073 2856 2376 2466 2673 1728 1767 Children's Programs Attendance 1189 943 919 1237 1182 2059 1402 187 10518 Programs 5 6 9 8- 8 11 7 7- 61 Story Time Pr gra 16 21 - 15 24 22 24 23 24 169 Other {Tour„ MoviE 8 8 3 8 8 8 8 8 59 After School Progr 4 3 3 4 4 4 4 4 30 Adult Programs Programs 16 16 Attendance 390 390 Other Services ILL Ordered 36 30 34 53 46 34 53 20 306 ILL filled 31 22 29 32_ 34 37 45 9 239 "'Internet usage (persons 5565 5085 4682 5637 5568 6167 4705 6016 43425 Overdrive usage (E­bool 2248 1970 2153 2165 1926 2233 2155 2362 17212 Overdrive usage (audiob 661 635 672 689 653 712 703 805 5530 Volunteer Hour Adult 784.00 73825 455.25 677,50 - 735.00 923.75 68717 678.27 5679.19' Teen 46.75 84.50 33.25 92.75 35.50 78.00 25.47 29.42 425,64 Community Servic 0.00 0.00 16.25 0.00 4.00 2,00 0,00 0.00 - 2225 Total 830.75 822.75 504.75 770.25 774.50 1003.75 712.64 707.69 6127,08 Registrations City Residents-nev 184.00 156.00 10&00 205.00 166:00 211,00 19100 173.00 1396,00 GISD Kids' Cards 9.00 4.00 3.00 6,00 7:00 8.00 12.00 13,00 62,00 ikon-residents-nem 88,00 55.00 49.00 55.00 59.00 66.00 59,00 51,00 482.00 Total 281.00' 215.00 160.00 266.00 232.10 285.00 264,00 237,00 1940.00 Cash Receipts Fines/Misc. Reven 139439 144826 - 1372.34 2122.36 188428 2286.25 1846,05 191675 14271,08 Cron -resident fees 2155.00 2125.00 1790.00 2610.00 2595.00 25%00 2525.00 3138.00 19483.00 Donations 177.02 2116.36 1965:53 1857.81 7286:96 1418574. 5166.94 2827A5 3558153 Gifts/Memor4s 174.00 4750.00 4079.00 4360.00 - 355.00 1200.00 305.00 16%00 16873.00 Meeting Room Use persons attdg meetings 4373 3115 3095 3536 4181 4095 4255 4738.00 31388 Library Collection Changes Copies Added 1399 1502 171 1308 1655 1496 1400 1019 11050 Copies Discarded 1277 1223 2815 2135 3475 1702 1177 1388 15192 Donations Added 189 242 147 268 138 437- 197 77 1695 Page 8 of 18 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY May 2017 MAY- HIGHLIGHTS • The library was closed Monday, May 29 for Memorial Day. • Artsy Lens exhibit by Sun City Photography Club displayed during April. • GPL Cinema screened Princess Bride May 12. • Austin Dance India performed Sunday, May 12 in the Live Music series. • Summer Reading Program kicked off Tuesday, May 30 featuring a performance by Magik Theater. • Staff members attended a mental health first aid training lead by Bluebonnet Trails staff members on May 9 and 16. • Fine Arts Librarian Dana Hendrix formed a committee of staff members to select proposals for the 2018 library exhibits. PATRON COMMENTS 1. Patron Comment: Wonder It's A Book 2. Patron Comment: Keep Being Awesome!!! We love you!!! Drawn smiley face 3. Patron Comment: Have a contest for patrons to see who saves the most money by checking out books at the library (amount that prints at the bottom of their receipts). 4. Patron Comment: Shelf markers would be great! Page 9 of 18 GEORGETOWN PUBLIC LIBRARY DONATIONS -- May 2017 CiRs tt :a MAN City $1400 for Teen Programming Sun Ci Kiwanis Foundation Anne E. Cunningham 9 titles in memory of Robert K. Wilson, Jr. Unceasing Mr. Darcy, Unmasking Juliet, The Art of Us, The Princess Problem, His Ballerina Bride, Alaskan Homecoming, Alaskan Hero, Alaskan Sanctuary, Sleigh Bell Sweethearts by Teri Wilson Evening in Paris fundraiser $5898.51 for child programs/materials Col. Lester Frazier $250 for staff christmas party Page 10 of 18 WOW!MOBILE HAPPENINGS LIBRARY BOARD MEETING 6/20/17 Greetings WOW! Happenings for June; Since the last Hoard meeting l have added 2 new permanent bookmobile stops to our monthly calendar: Wesleyan independent, Phase 2 — East building will be on the V & 31d Thursday of each month at 4pm. The Wowlmobile already stops at the first Wesleyan Independent building. l anticipate this being a very successful addition to the calendar. We have a lovely professional relationship with the staff and are mutually interested In serving the residents to the best of our ability. Georgetown Square Apartments will be on the 2"d and 4' Wednesday of each month at 4:45pm. Wow! stopped here a few years ago in the mornings and was canceled due to low attendance. I'm hoping the new 4:45 time slot and the cooperation of new and enthusiastic management will help nurture our second attempt at success: Rough 2 weeks for the WOW ... and maybe Kalena The bus was out of service for almost 2 weeks for body repair. The service time ran longer than initially scheduled and we all know that Sun City waits for no (wo)man so, I had to improvise. Many people still missed me despite my best efforts. I would like to request the purchase of a large car magnet with the WOWlmobile logo/graphics on it so I have more of an identifying mark on whatever van COG gives me in these circumstances. Page 14 of 18 'SWIMMING IN WORDS' I have reached out and paired up with the Aquatics Supervisor (Aaron Duke) with COG's Parks & Recreation department to offer a wowmobile meetup for the kilos in the Algerita neighborhood. The kids will receive a punch card pass for Williams Dr. Pool that looks like this: This program will replace Run&Read. It's just too Bang hot: Hopefully this will draw some kids out of their air conditioned living room to hang out and have some library sponsored free fun withtheircommunity. ***REMINDER*** SUMMEMM! SUMMER WOWIMOS1LE ACTIVITIES FOR THE KIDDO5 is Bball Book Club; ill and 3'd Thursday of the month, 6pm at San Jose Park (June B-Aug.3) We'll shoot hoops for 30 minutes, relax in the shade with cold water and fruit while I read 2 chapters of the summer book selection (Boy 21 by (Matthew Quick). 14 -l� Swimming In Words! :Thursdays 12-3 on dates above. See pass for details. Prizes are awarded for Perfect attendance as incentive for participai ion � 3� 1 MER READING Page 15 of 18 The Wow!mobile will offer a separate summer reading program as most WOW Imobile kiddos are stuck at home over the summer. It is similar to the one offered at the main library. Reading minutes will be counted, honor based system, paper tally sheet, and prizes awarded to highest minutes read. Thanks for reading! Have a great day! With Kindness, Kalena Powell Community Outreach Assistant Georgetown Public library 402 W 811 St. Georgetown , TX 78262 512-819-3106 "The best way to find yourself is to lose yourself in the service of others." -Mahatma Gandhi Page 16 of 18 Notice of Meeting for the Library Advisory Board of the City of Georgetown May 16, 2017 at 6:00 PM at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the board. As of the deadline, there were no persons signed up to speak on items other than what was posted on the agenda. -Pete Rose, Board Chair. B Review of minutes from the April 18, 2017 Library Advisory Board meeting. -Pete Rose, Board Chair. C Consideration of Library Director's Report. -Eric Lashley, Library Director. D Report on Family Place Libraries training. -Eric Lashley, Library Director. E Consideration of the Community Resources Coordinator's monthly report. -Eric Lashley, Library Director. F Consideration of the WOW!mobile monthly report. -Eric Lashley, Library Director. G Consideration and possible action to select a date for a board retreat to address the Library's Strategic Plan. -Eric Lashley, Library Director. H Consideration of future meeting dates. -Pete Rose, Board Chair. CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2017, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Page 1 of 17