HomeMy WebLinkAboutMinutes_ARTAB_04.18.2017Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
April 18, 2017
The Arts and Culture Board will meet on Tuesday, April 18, 2017 at 4:30 p.m. in the Small Conference Room
of Georgetown Public Library, 402 W. 8'" Street
PRESENT: Jane Estes, Tim Fleming, Wes Odell, Laura Sewell, and Sharon Snuffer.
ABSENT: Carol Watson and Linda Wilde
STAFF PRESENT: Eric Lashley- Library Director and Dana Hendrix -`rine Arts Librarian
Chair Estes called the meeting to order at 4:30 pm.
A. Citizens_wishing to address the Board. -Eric Lashley, Library Director. As of the deadline, no
persons were signed up to speak on items other than what was posted on the agenda.
B. Announcements regarding arts and culture in Georgetown. - Jane Estes, Board Chair. 'The
proclamation honoring Dar Richardson will be held July 16 at the Texas Society of Sculptor's
reception at 1 p.m.
Grant information has been posted on the arts.georgetown.org page. The deadline for
applications is June 6.
Sun City Photography Club is currently exhibiting artwork in the library. Board member'v,,res
Odell has some pieces in the show.
The world premiere of Don Juan at Southwestern University will take place April 21 at 7-30
p.m. in the Alma Thomas Fine Arts Center.
The Healing Arts gallery at St. David's Hospital is exhibiting works from the Williamson County
Art :guild.
#Estes reported her next Williamson County Sun article will be on how to view a challenging
piece of art. No action required.
C. Review of minutes from the March 21 2017 Arts & Culture Board meeting. -Jane Estes, Board
Chair. Motion by Odell; second by Sewell to approve; the minutes from the March 21, 2017
Arts & Culture Board meeting. Approved 5-0. (Watson and Wilde absent)
D. Ee�port an progress of the Economic Impact Study. .-Eric Lashley, Library Director. Lashley
reviewed the highlights of the draft report. The report noies: a strong arts and culture sector in
the downtown, City has good planning documents, arts and culture sector is a quality of life
issue, largest economic; impact comet from tot.,risrn, business owners have a positive attitude
towards the arts and culture, strong music scene, local artists are composed mostly of
hobbyists, and Georgetown has a strong fine arts education scene with GISD and
Southwestern University. The report had six recomr7iendations:
I. Create .Arts and Culture Manager position
ll. Work more efficiently with Main Street, CVB, and nonprofit organizations that deal with the
downtown cultural district.
III. Formalize roie of CVB as marketing the arts and tourism
IV. Add Arts and Culture questions to the citizen survey
V. Allocate HOT tax funds for arts and culture
VI. Continue following the Downtown Master Plan and Arts and Culture Strategic Plan
The draft mentioned the possibility of merging Main Street and Arts & Culture Boards. Following
discussion the Arts & Culture Board expressed that this is not a good idea. Lashley explained that
he will change the language in the final draft. Per the Board's request, Lashley will reach out to
Michaela Dollar with the Main Street Board to set-up future meetings and partnerships. Dana
Hendrix will introduce Travis James with TXP, Inc. at the April 25, 2017 City Council meeting in
Lashley's absence. No action required.
E. Report on proposal from artist Rich Walker for a public art prosect in downtown Georgetown. —
Eric Lashley, Library Director. Lashley distributed conceptual drawings (attached to these
minutes) for two different public art projects that were introduced to him, Cad Miller
(Convention and Visitor Bureau), and Kimberly Garrett (Parks and Recreation). Rich Walker is
a local artist that would like to install a piece of public art downtown or at Blue Hole that could
be used as a photo opportunity. He proposes both installations have a webcam installed to
allow people to remotely enjoy the interactions of visitors with the sculptural elements. The
piece proposed for downtown was entitled "Hip to Be Square" and the piece for Blue Hole was
a literal blue hole. The Board preferred the piece for Blue Hole. Lashley noted that the Board
cannot commission Mr. Walker to make a piece for Blue Hole, but would need to have a call
for art and hold a competition. This project will take place next fiscal year if the Board wishes to
move forward. No action required.
F. Report on City of Georgetown Sculpture Tour. —Dana Hendrix, Fine Arts Librarian. Hendrix
reported on changes to the upcoming Sculpture Tour. The call for proposals will go out to the
public May 1. The Board will select nine pieces to replace the sculptures currently inhabiting
the library and downtown area. Discussion ensued about changing amounts awarded
exhibiting artists, and working with other cities to move sculpture from location to location. No
action required.
G. Review of monthly report from Georgetown Art Works. —Jane Estes, Board Chair, and Eric
Lashley, Library Director. Lashley reported that he had not received a report, but possibly
Lawren Weiss had. Since Weiss was absent, the report will be emailed to board members at a
later date. No action required.
H. Consideration and possible action to set the dates for future board meetings. — Eric Lashley,
Library Director. The next meeting will be May 16 at 4:30 PM. No action taken.
Chair Estes adjourned the meeting at 6:00 p.m.
Respectfully submitted,
Ca of atson, Secretary Jane Estes, Chair
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0
0
E
w" ART
CENTER
Visitors & Volunteers
# of Days Open
26
17
(9)
# of Open Hours
192
120
(72)
Monthly Visitors
2488
2106
(382)
# of Volunteer Hours
598
285
(313)
# of Volunteers
43
27
(16)
March 31St was the start of the
GISD High School AP art show
which got great feedback. We
had some time off in between
weeks for some minor repairs
and James Tisdale show started
on April 28t", which was a great
hit during Red Poppy! We had a
lot of visitors that day and for the
reception that night.
April 2017
Monthly Report
Prepared by Georgetown Art Works
GISD HIGH SCHOOL AP ART EXHIBIT
MARCH 31 - APRIL 16, 2017
0
GfOvAtOwN AR7
CENTER
April 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary — March 2017
Income
Income Mar 2017 Feb 2017 $ change
Cordovan Art Class Income
Classes & Camps
11,583.49
7,334.95
4,248.54
Cordovan Payout
-3,820.00
0.00
-3,820.00
Credit Card Processing Fees
-334.69
-192.05
-142.64
Enrollment Class Management Sof
-60.00
-60.00
0.00
Instructor Fees - Cordovan
-3,257.93
-857.82
-2,400.11
Management Fee - Cordovan
-1,000.00
-1,000.00
0.00
Marketing
-1,005.21
-751.23
-253.98
Supplies- Cordovan
-171.89
0.00
-171.89
Web Design
-70.13
-37.50
-32.63
Total Cordovan Art Class Income
1,863.64
4,436.35
-2,572.71
• • •
c.EaKArowN ART
CENTER
April 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary — March 2017
Income
Mar 17 Feb 17
$ Change
Ordinary Income/Expense
Direct Public Support
Corporate Contributions
0.00
650.00
-650.00
Individual Contributions
525.00
86.00
439.00
Total Direct Public Support
525.00
736.00
-211.00
Other Types of income
Gift Shop Sales
1,499.98
704.65
795.33
Total Other Types of Income
1,499.98
704.65
795.33
Program Income
Art Class Tuition
Adult
0.00
1,233.33
-1,233.33
Total Art Class Tuition
0.00
1,233.33
-1,233.33
Gallery Artwork Sales
4,800.00
0.00
4,800.00
Membership Dues
455.00
480.00
-25.00
Total Program Income
5,255.00
1,713.33
3,541.67
Total Income
9,143.62
7,590.33
1,553.29
Cost of Goods Sold
Consignment Payouts
3,912.70
0.00
3,912.70
Cost of Goods Sold
0.00
669.76
-669.76
Total COGS
3,912.70
669.76
3,242.94
Gross Profit
5,230.92
6,920.57
-1,689.65
0
0
0
Financial Update: P&L Summary- March 2017 Continued - Expenses
Expense
Administrative Expenses
Bank Service Charges
Gifts
Transaction Fees
Administrative Expenses - Other
Total Administrative Expenses
Events
Exhibit Reception
Cuzco Revolution
Total Exhibit Reception
Total Events
Facilities and Equipment
Rent, Parking, Utilities
Facilities and Equipment - Other
Total Facilities and Equipment
Marketing
Brand
Printing
Website
Marketing - Other
Total Marketing
Operations
Books, Subscriptions, Reference
Postage, Mailing Service
Supplies
Office/Gift Shop
Total Supplies
Total Operations
•
14.83
102.05
209.65
20.18
346.71
Not
400.74
0.00
400.74
55.16
0.00
40.37
0.00
95.53
95.29
95.29
95.29
455.00
11.20
466.20
April 2017
-40.33 b
102.05 -
169.28
20.18
251.18
504.71
504.71
504.71
-54.26
-11.20
-65.46
2.67
85.10
-82.43
93.30
0.00
93.30
70.68
0.00
70.68
36.00
0.00
36.00
202.65
85.10
117.55
262.94
204.31
58.63
0.00
28.00
-28.00
35.23
183.43
-148.20
35.23
183.43
-148.20
298.17
415.74
-117.57
Financial Update: P&L Summary - March 2017 Continued - Expenses
Payroll Expenses
Payroll Fees
Payroll Taxes
Wages
Total Payroll Expenses
Program Expenses
Art Education Programs
Art Education
Model Fee
Total Art Education
Art Education Programs - Other
Total Art Education Programs
Exhibits
Against the Grain
James Tisdale
Total Exhibits
Total Program Expenses
Volunteers
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
Rental Income- Upstairs
Total Other Income
Net Other Income
70.30
96.48
1,261.00
1,427.78
0.00
0.00
1,217.40
1,217.40
101.82
59.40
161.22
1,378.62
37.00
4,691.67
539.25
152.00
152.00
152.00
691.25
70.30
92.48
1,209.00
1,371.78
300.00
300.00
285.00
585.00
0.00
0.00
0.00
585.00
1,813.39
4,928.03
1,992.54
530.00
530.00
530.00
2,522.54
April 2017
0.00
4.00
52.00
56.00
-300.00
-300.00
932.40
632.40
101.82
59.40
161.22
793.62
-1,776.39
-236.36
-1,453.29
-378.00
-378.00
-378.00
-1,831.29
• • •
CURRENT
FIXED
Other Asset
April 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet —March 2017
Account Assets Amount Liabilities & Equity
Cash Drawer $206.40
Checking $5,772.73
Paypal $130.17
TOTAL CURRENT $6109.30
Art Easels $1,529.82
Furniture & Equipment $6,800.22
Studio Window Treatments $1,534.25
Software $856.02
Accum. Depreciation-$5290.00
TOTAL FIXED $5,430.31
Due from Cordovan $11,291.37
TOTAL ASSETS $22,830.98
Account
Amount
LIABILITIES
Payable to Artists
$3,629.20
Sales Tax Payable
$59.95
Rental Deposits
$189.00
EQUITY
Temporarily Restricted
$2,000.00
Unrestricted Net Assets
$10,707.10
Net Income YTD
$5,554.48
TOTAL EQUITY
$18,952.83
TOTAL LIABILITIES & EQUITY
$22,830.98
• • •
c ORWOwa ART
CENTER
Visitors & Volunteers
# of Days
Open 26 24 26 17
# of Open
Hours 188 176 192 120
Monthly
Visitors 1143 1248 1724 2106
# of
Volunteer
Hours 494 394 325 285
# of
Volunteers 22 21 29 27
April 2017
Monthly Report
Prepared by Georgetown Art Works
93
676
6221
W•:
Avg 25
Our Volunteer Coordinator, Lindsey Jones, has been working wonderfully to fill spots when needed for open hours and
she's instrumental in helping with many administrative duties, helping with exhibits and communication with artists,
volunteers and others.
We also now have an intern from Southwestern University that is filling volunteer spots and helping write grants.
We also have a new secretary, Alexha Bonner, who is also a consistent volunteer so we are happy we have her on the
board!
• • •
OEMUTbww ART
CENTER
Membership Tracking
# of Active
Members
204
150
158
167
# New
Members
11
10
7
2
# Renewed
Members
5
3
4
7
Business
0
1
1
1
# Members
Expired
1
72
2
0
YEAR TO DATE 2017
Monthly Report
Prepared by Georgetown Art Works
We just did a really big mailout for memberships early May so we are hoping to
get a lot of these back in the next months!
We are still looking for a membership chair — at the moment, Lindsey is the one
heading this committee.
April 2017
Monthly Report
Prepared by Georgetown Art Works
April and May Exhibit: GISD AP Art show and James Tisdale 4/28
June Exhibit: Fresh Voices of Realism
Reception: James Tisdale, April 29th
Artist Talk: April 30th
Courageous Conversation with James Tisdale: May 20th __
Education: Weekly Adult education
Summer Camps open for enrollment.
Notes About April and future
• James Tisdale opened April 28t". His exhibit is called, "Made for You and
Me" Courageous Conversation will join his political art with a discussion
with him on May 20tn
• We are getting ready to hire a part time person through Cordovan to
promote the Summer Camps as well as have someone there in the
mornings and afternoon to have early drop offs and late drop offs for
kids.
• The executive committee had a great conversation with Eric Lashley on
the future of the art center and we are on board to hopefully get an arts
& culture director to help the art center as well.
• The 2018 exhibit schedule is already on its way soon! We have great
progress on dates and details that we hope to share in the next month's
report.
GISD HIGH SCHOOL AP ART EXHIBIT
MARCH 31 - APRIL 16, 2017
• • •
2017 Exhibit Schedule
• Against the Grain: 12/9 - 2/5
• The Cuzco Revolution in Painting: 2/10 - 3/26
• GISD AP Art Show: 3/31- 4/16
• *** GALLERY WALL REPAIRS 4/18 - 4/21 ***
• James Tisdale: 4/28 - 6/4
• Fresh Voices of Realism: 6/9 - 7/16
• Hans Bauer: 7/21- 8/20
• Wide Open: 8/25 - 9/24
• Art Hop: 9/29 - 10/29
• Ralph Lee Hopkins: 11/3 -12/10
11
•
• Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
April 18, 2017 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA), If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th
Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda. -Jane Estes, Board Chair
B Announcements regarding arts and culture in Georgetown. -Jane Estes, Board Chair.
C Review of minutes from the March 21, 2017 Arts and Culture Board meeting. -Jane Estes, Board Chair.
D Report on arts and culture Economic Impact Study. -Eric Lashley, Library Director.
• E Report on proposal from artist Rich Walker for a public art project. -Eric Lashley, Library Director.
F Report on City of Georgetown Sculpture Tour. -Dana Hendrix, Fine Arts Librarian
G Review of monthly report from Georgetown Art Works. -Jane Estes, Board Chair and Eric Lashley,
Library Director.
H Consideration and possible action to set future meeting date. -Jane Estes, Board Chair,
CERTIFICATE OF.POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the day of , 2017, at , and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
Shelley Nowling, City Secretary
•
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