HomeMy WebLinkAboutMinutes_ARTAB_07.18.2017Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
July 18, 2017
The Arts and Culture Board will meet on Tuesday, July 18, 2017 at 4:30 p.m. in the Small Conference Room of
Georgetown Public Library, 402 W. 8th Street
PRESENT: Jane Estes, Tim Fleming, Wes Odell, Laura Sewell, Sharon Snuffer, Carol Watson and Linda
Wilde. ABSENT: None
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix -Fine Arts Librarian and Lawren Weiss -
Administrative Assistant.
OTHERS IN ATTENDANCE: Mari Ramirez, President of Georgetown Art Works
Chair Estes called the meeting to order at 4:30 pm.
A. Citizens wishing to address the Board. —Eric Lashley, Library Director. Georgetown Art Works
President Mari Ramirez was in attendance to address the Board regarding item G. No action required.
B. Announcements regardinq arts and culture in Georgetown. — Jane Estes, Board Chair. Laura Sewell
passed out the 2017/2018 Southwestern University Theatre Season brochure (attached).
Dana Hendrix announced the current library card exhibit by Heidi Pitre, performance by Austin Opera,
and the upcoming Texas Society of Sculptures reception at the library. Hendrix reminded members that
the library gets a copy of the Americans for the Arts publication Arts Link which is kept with the
periodicals on the second floor of the library.
Jane Estes informed the board about the Texans for the Arts Board meeting held in San Antonio and
was impressed with what's happening in San Antonio in terms of the arts. Former board member Gary
Anderson will exhibit his art in Austin at the Dougherty Arts Center, August 18 -September 16.
Lashley announced that a librarian at the Texas Library Association Annual Assembly meeting in Austin
complimented him, Hendrix, and Estes about their presentation at the TLA Conference in April
concerning libraries and the arts. Lashley also noted that two librarians from Edinburg, TX visited the
library and art center after hearing the TLA presentation. Lashley complimented Mari Ramirez for
judging the Texas Society of Sculptors annual show. No action required.
C. Review of minutes from the June 20, 2017 Arts and Culture Board meeting_ —Jane Estes, Board Chair.
Motion by Tim Fleming; second by Sewell to approve minutes from the June 20, 2017 Arts and
Culture Board meeting. Approved 7-0.
D. Consideration and possible action to accept sculpture donation from artist Pat Moberley Moore. — Dana
Hendrix, Fine Arts Librarian and Linda Wilde, Board Member Artist Moore offered to donate one of two
pieces of sculpture the City. After much discussion, Sewell moved; Wilde seconded to accept The
Reader sculpture. Approved 7-0.
E. Review of the monthly report from Georgetown Art Works. —Eric Lashley, Library Director. Lashley
handed out the monthly report from GAW (attached). Mari Ramirez, President of GAW, was in
attendance and answered questions from the board, noting that the annual Art Hop competition will
allow 16 year olds to enter the show this year. The reception for the Lost Tarot show would be held July
22 at 7:00 P.M.
Fleming recommended volunteers do a better job of asking visitors to sign the guest book in the Art
Center. No action required.
F. Review of current City of Georgetown arts and culture budget for fiscal year 16-17. —Eric Lashley,
Library Director. Lashley reported that the remaining arts and culture budget needs to be spent by the
end of September. Hendrix explained that the library would like to purchase track lighting in the library
to highlight its art shows. She also discussed a possible purchase of exhibit panels, similar to the ones
owned by GISD, to accommodate pop up shows in the library. The panels could be loaned out to other
nonprofit arts organizations and come with a cart for easy transport.
Sewell handed out images of utility box art from her trip to Jackson Hole, WY (attached). Sewell asked
the board to consider adding more utility box art in this current budget or next year's budget. Lashley
explained that there are some traffic signal boxes that could be used for utility box art, but timing for this
fiscal year would be difficult.
After much discussion, Odell moved; Fleming seconded to purchase art panels for the library.
Approved 7-0.
G. Report on proposed City of Georgetown arts and culture budget for 2017-2018 fiscal year. —Eric
Lashley, Library Director. Lashley announced the City Manager placed a part-time Arts and Culture
position in next year's budget. However, the budget isn't complete and there is a small chance that the
position could become full-time. Lashley noted that there seems to be support for the following projects
next fiscal year: utility box art, mural, and grants awards. Mari Ramirez was given time to speak on this
item. She asked the board to consider providing a sponsorship to Georgetown Art Works for the 10th
annual Art Hop. After much discussion, the board declined to provide a sponsorship for the Art Hop. No
action taken.
H. Consideration and possible action regarding the Operating Agreement between the City of Georgetown
and Georgetown Art Works as it pertains to the Georgetown Art Center. —Eric Lashley, Library Director.
Lashley reviewed the current operating agreement and addendums the board had previously discussed
for the new agreement. Mari Ramirez (GAW President) answered questions from the board. After
discussing the item requiring GAW to provide all local nonprofit and/or community arts organizations
with free access to the studio, it was clear this is an unworkable mandate and the board agreed to
remove that requirement. Overall, the board and Ramirez are happy with the agreement moving
forward to Council. Lashley announced that he will present changes to the Operating Agreement to
Council at a workshop on Tuesday, August 8 and the final agreement will go before Council on
Tuesday, August 22. No action taken.
I. Report on the Texas Society of Sculptor's Show. — Dana Hendrix, Fine Arts Librarian and Linda Wilde,
Board Member. Wilde announced that this is the 10th annual show at the library and the first year to
have a People's Choice Award. Wilde thanked Ramirez for judging the show. Mayor Ross presented a
proclamation to Dar Richardson and enjoyed the show. No action required.
J. Consideration future meeting dates. — Jane Estes, Board Chair. The next meeting will be held Tuesday,
August 15, 2017 at 4:30 P.M. No action taken.
Chair Estes adjourned the meeting at 6:30 p.m.
Respectfully submitted,
Taotson, Secretary Jane Estes, Chair
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Five Women Wearing the Same Dress
by Alan Ball
Where are all the bridesmaids? Hiding out! Why? They've got a secret.. As
the truth comes out, hilarity ensues. Come cheer on these dynamite ladies,
they've got to make it through this reception.
SEPT. 22-24 & SEPT. 29—OCT. 1
Jones Theater
Friday, Saturday 7:30 p.m. 0 Sunday 3:00 p.m.
A Funny Thing Happened on the
Wayto the forum
Book by Burt Shevelove and Larry Gelbart
Music and Lyrics by Stephen Sondhelm
In this classic piece of musical theatre, the lives of three neighbors in
ancient Rome collide when two members of opposite households fall
in love, but cannot be together A determined slave, Pseudolus, offers to
bring the lovebirds together in exchange for his freedom. Mistaken identity,
vaudevillian comedy and fun had by all ensue as Pseudolus and the lovers
attempt to create a happy ending.
MARCH 1-4
Alma Thomas Theater
Thursday, Friday, Saturday 7:30 p.m. # Sunday 3:00 p.m.
•
is •
Visitors & Volunteers
# of Days Open
26
26
0
1 # of Open Hours
192
192
0
:.
-
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Monthly Visitors
1331
1329
(2)
# of Volunteer Hours
532
296
(236)
# of Volunteers
38
34
(4)
The month of June was mostly "Fresh Voices of
Realism" exhibit. Danny Grant, from the podcast,
"The Studio" curated the show and was there for
the artist talk. We had visitors from hours away
just to meet Danny at the reception and artist
talk so we got to meet some new fans, artists
and art lovers who also got to experience
Georgetown for the first time!
June 2017
Monthly Report
Prepared by Georgetown Art Works
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Financial Update: P&L Summary - May 2017 Income
May`17
Apr 17
$ Change
Ordinary Income/Expense
Direct Public Support
Grants
250.00
0.00
250.00
Individual Contributions
1,120.50
2,131.00
-1,010.50
Total Direct Public Support
1,370.50
2,131.00
-760.50
Other Types of Income
Gift Shop Sales
352.00
-5.80
357.80
Paint Out Sales
455.00
90.00
365.00
Total Other Types of Income
807.00
84.20
722.80
Program Income
Art Class Tuition
Adult
0.00
0.00
0.00
Total Art Class Tuition
0.00
0.00
0.00
Gallery Artwork Sales
0.00 `
0.00 -- `
0.00
Membership Dues
1,585.00
110.00
1,475.00
Total Program Income
1585.00
110.00
1,475.00
Total Income
11,560.72
5,063.84
6,496.88
Cost of Goods Sold
Consignment Payouts
246.40
193.04
53.36
Cost of Goods Sold
0.00
0.00
0.00
Total COGS
246.40
193.04
53.36
Gross Profit
11,314.32
4,870.80
6,443.52
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Financial Update: P&L Summary - May 2017 Continued
- Expenses
June
2017
Payroll Expenses
Payroll Fees
70.30
70.30
0.00
Payroll Taxes
96.46
55.19
41.27
Wages
1,261.00
721.50 `
539.50
Total PayrollExpenses
1,427.76
846.99
580.77
Program Expenses
Art Education Programs
1,217.40
0.00
1,217.40
Art Education
Model Fee
0.00
0.00
0.00
Total Art Education
0.00
0.00
0.00
Art Education Programs - Other
0.00
0.00
0.0
Total Art Education Programs
0.00
0.00
0.00
Exhibits
Call for Art
50.00
0.00
50.00
Exhibit --Other
0.00
500.00
-500.00
Total Exhibits
50.00
500.00
-450.00
Total Program Expenses
1,267.40
500.00
767.40
Volunteers
37.00
37.00
0.00
Total Expense
6,031.11
2,574.70
3,456.41
Net Ordinary Income
5283.21
2,296.10
2,987.11
Other Income/Expense
Other Income
Rental Income- Upstairs
871.00
2,340.00
-1,469.00
Total Other Income
871.00
2,340.00
-1,469.00
Net Other Income
871.00
2,340.00
-1,469.00
Net Income
6,154.21
4,636.10
1,518.11
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Visitors & Volunteers
# of Day;
Open
June 2017
Monthly Report
Prepared by Georgetown Art Works
l
# of Open
Hours 188 176 192 120 192 192
.:
.,7777
Monthly"
Visitors 1143 1248 1724 2106 1557 1329
2022 .
Avg 26
Our Volunteer Coordinator, Lindsey Jones, has been working wonderfully to fill spots when needed for open hours and
she's instrumental in helping with many administrative duties, helping with exhibits and communication with artists,
volunteers and others.
We also now have an intern from Southwestern University that is filling volunteer spots and helping write grants.
We also have a new secretary, Alexha Bonner, who is also a consistent volunteer and on the exhibit committee. We
also have a few prospective new board members to be added soon!
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•
June Exhibit: Fresh Voices of Realism
July Exhibit: Hans Bauer, The Lost Tarot
Reception: The Lost Bauer, July 22nd
Artist Talk: July 23rd
Summer Camps continue with the most students we've ever had in a
summer!
Notes About May and future
• Cordovan hired a part time person to promote the Summer Camps as
well as have someone there in the mornings and afternoon to have early
drop offs and late drop offs for kids.
• Hans Bauer, the screenwriter for Anaconda and other movies, is doing
"The Lost Tarot" which is set to be an exciting reception and talk.
• The 2018 exhibit schedule is attached as well as the 2017 calendar.
Minor changes to come to 2018 schedule and we will send coming soon.
• New board member to be voted on, Bree McCleskey, should be joining
us very soon as a board member. We are very excited to have her! We
are accepting board applications at the moment.
• Kevin Kaplan, due to conflicting boards, has resigned as a board member
and Vice President. While we are sad to see him go, we are comfortable
with where our board as at the moment and are happy to open up new
spots.
June 2017
Monthly Report
Prepared by Georgetown Art Works
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2018 Exhibit Schedule Tentative
•12/16/2017 - 1/14/2018 Tyler Stout
•1 /20 - 2/18 Print Austin / Todd Slayter and Company
•2/24 - 4/1 Larry Jolly
•4/7 - 5/13 Women Painting Women
•5/19 - 6/24 Macro Photography
•6/30 - 8/5 Dunnagan, Olivas, Pramuk
•8/11- 9/23 Anita Cooke
•9/28 - 10/28 Art Hop
•11/3 - 12/2 Light and Dark
12
Utility box art wraps
COURTESY PHOTO Jul 17, 2014
Jackson Hole Public Art is seeking submissions from artists for images that reflect life in the valley to wrap utility boxes. This is an example from a similar project in Bozeman,
Montana.
COURTESY PHOTO
As featured on
Art needed to wrap boxes
Right now, a lot of traffic and utility boxes around town are adorned with bumper stickers, ...
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REGISTRATION
For persons who wish to address
the Arts and Culture Board
Gate of Meeting
c �
Name
Address )
Telephone
if .speaking for an organisation:
Name of Organization:
S
Speaker's
The Arts and Culture Board Chair will recognize you when it is your
turn to address the Board. If you have written notes or printed
material that you wish to present to the Mayor or Council members,
please furnish an extra copy for the Board Secretary.
Each speaker is limited to three (3) minutes on any one item. A brief
and non -repetitive presentation is generally the most effective. Thank
Wu for your cooperation.
The Georgetown Arts and Culture Board
Notice of Meeting for the
• Arts and Culture Advisory Board
of the City of Georgetown
July 18, 2017 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th
Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda. -Jane Estes, Board Chair.
B Announcements regarding arts and culture in Georgetown. -Jane Estes, Board Chair.
C Consideration of minutes from the June 20, 2017 Arts & Culture Board meeting. -Jane Estes, Board Chair,
D Consideration and possible action to accept sculpture donation from artist Pat Moberley Moore. -Dana
40 Hendrix, Fine Arts Librarian and Linda Wilde, Board Member.
E Review monthly report from Georgetown Art Works. -Eric Lashley, Library Director.
F Review of current City of Georgetown arts and culture budget for fiscal year 16-17. -Eric Lashley, Library
Director.
G Report on proposed City of Georgetown arts and culture budget for 2017-2018 fiscal year. -Eric Lashley,
Library Director.
H Consideration and possible action regarding the Operating Agreement between the City of Georgetown
and Georgetown Art Works as it pertains to the Georgetown Art Center. -Eric Lashley, Library Director.
1 Report on the Texas Society of Sculptor's show. -Dana Hendrix, Fine Arts Librarian and Linda Wilde,
Board Member.
J Consideration of future meeting dates. -Jane Estes, Board Chair.
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the day of , 2017, at , and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
• Shelley Nowling, City Secretary
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