HomeMy WebLinkAboutMinutes_ARTAB_08.15.2017Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
August 15, 2017
The Arts and Culture Board will meet on Tuesday, August 15, 2017 at 4:30 p.m. in the Small Conference
Room of Georgetown Public Library, 402 W. 8t" Street
PRESENT: Jane Estes, Tim Fleming, Wes Odell, Laura Sewell, Carol Watson and Linda Wilde.
ABSENT: Sharon Snuffer
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix -Fine Arts Librarian Lawren Weiss -
Administrative Assistant, and Eric Johnson, Capital Improvement Manager.
Chair Estes called the meeting to order at 4:30 pm.
A. Citizens wishing to address the Board. —Eric Lashley, Library Director. None.
B. Report from Capital Improvement Manager Eric Johnson regarding art opportunities in the new Citv
Hall and Municipal Court buildings. — Eric Lashley, Library Director and Eric Johnson, Capital
Improvement manager. Johnson reviewed plans for the Downtown West project and noted spaces for
the Arts & Culture Board to provide ideas for public art. Johnson would like the Board's feedback within
the next few months, prior to construction beginning in December. No action taken.
C. Announcements regarding arts and culture in Georgetown. —Jane Estes, Board Chair. Board members
announced upcoming arts and culture events at Southwestern University, Georgetown ISD, and St.
David's Hospital.
D. Consideration of minutes from the July 18 2017 Arts and Culture Board meeting. —Jane Estes, Board
Chair. Motion by Tim Fleming; second by Sewell to approve minutes from the July 18, 2017 Arts
and Culture Board meeting. Approved 6-0 (Snuffer absent).
E. Report on Texas Commission on the Arts cultural district review process. — Eric Lashley, Library
Director. Lashley report on this next month. No action taken.
F. Review of the monthly report from Georgetown Art Works. —Eric Lashley, Library Director. GAW
submitted the report but library staff were not able to print a copy for the board due to printer
complications. Weiss will email report to the board. No action required.
G. Consideration and possible action to accept art donation from Sherry Adamo. —Dana Hendrix, Fine Arts
Librarian. Odell moves; Sewell seconds to accept Back in the Game, a painting by Sherry Adamo.
Approved 6-0 (Snuffer absent).
H. Review of current City of Georgetown arts and culture budget for fiscal year 16-17. —Eric Lashley,
Library Director. Lashley reported that the remaining arts and culture budget needs to be spent by the
end of September (attachment). He asked the Board to rank items and projects they felt are most
important for the City to pursue. No action required.
Report on proposed City of Georgetown arts and culture budget for 2017-2018 fiscal year. —Eric
Lashley, Library Director. Lashley asked the Board to rank items and projects they felt are most
important for the City to pursue in the next fiscal year (attachment). No action required.
J. Consideration and possible action regarding the Operating Agreement between the City of Georgetown
and Georgetown Art Works as it pertains to the Georgetown Art Center. —Eric Lashley, Library Director.
Lashley announced that the operating agreement between the City and Georgetown Art Center would
be approved at the August 22 council meeting. He discussed amendments to original agreement such
as an annual survey and thirty day clause to end or alter agreement. Lashley asked board to consider
recommending the amended agreement to council. Motion by Sewell, second by Wilde to
recommend the renewal of amended operating agreement with Georgetown Art Works. Approved 6-0
(Snuffer absent).
K. Consideration and possible action regarding future arts and culture proclamations. — Eric Lashley,
Library Director. Lashley asked the board to approve proclamations for Anabelle Richardson and
Mikaela Simmang, GISD students who won national awards for their artwork. Motion by Fleming,
second by Sewell to support proclamations for above mentioned GISD students. Approved 6-0
(Snuffer absent).
L. Consideration future meeting dates. — Jane Estes, Board Chair. The next meeting will be held Tuesday,
September 19, 2017 at 4:30 P.M. Fleming will be absent. No action taken.
Unair Estes aajournea the meeting at
Respectfully submitted,
I�i
ar I Watson, Secretary
Jane Estes, Chair
Monthly Report
August 2017
(July Financials 2017)
•
Visitors & Volunteers
w
.
x
# of Open__._
Hours
192
196
4
Monthly Visitors
1317
1645
328
# of Volunteer Hours
268
256
(12)
# of Volunteers
28
24 i
(4)
We finished out The Lost Tarot, with Hans Bauer,
photographer and screenwriter of Anaconda and
Titan AE. We opened up Wide Open exhibit with
Shawn Camp, Rebecca Bennett and Karen
Manness. The reception was a hit. These Austin
artists have a great following and Shawn's "cave"
at the art center has been covered by Austin
American Statesmen and other media outlets.
August 2017
Monthly Report
Prepared by Georgetown Art Works
2
August 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary — July 2017
Income
Income July 2017 June 2017
4,919.70 6,491.80
-1871.25
133.69 21406
-60.00 -
=60 00
51546.13
-4,279 39
-1,000,00 ,
-1;QQ0.00
-953.05
-695.00
-1,140.50
-27837
41.25.
-7800
-3,954.92
-1,984.27
$ change
-1,572.10
1,871.25
$0.37
0.00
,0.00
258.05
862.13
36.75
-1 970.65
• • •
August 2017
rA kry Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary — July 2017 Income
J my 17
June ] 7
''Change
Ordinary Income/Expense
Direct Public Support
-
Grants .
2000.00
000
2000.00
Individual Contributions
447.00
645,00
-198.00
Total Direct Public Support
2447.00.
645.00
1802
Other Types of Income
Gift Shop Sales
1,508.90,. ,
692,20
816.70
Paint Out.
0.00
0!00
0.00
Total Other Typ es of Income
108 5.90
692:20
816.70
Pr
, <.ograin, neoin�e
Art Hop
2'405.00
210.00
2,195.00
" ;Art Class Tuttaon
-,Adult
Gallery Artwork Sales"
3,375,p0
p„00
3,37,5:OQ
Membership Dues
1;060.00
20.00
Total Program Incoane
6.860.00
1;270.00
5590.00
Total Income, ,
622.93 ..';.
62193
-10,937.79
Cost of Goods Sold,.".,
.
Consignment PaT, ptse,2,648,38
o
457,94
2,190.44
.,Cost of Good s'Sold
Total COGS ;
2.648.38:
457 94. ,
.. 2,190'.44
Gross Profit .
4,212,60
164�.99 :'
4,047,61
Financial Update: P&L Summary — July
2017 Continued - Expenses
August
201%
. : = Expense,
Administrative Expenses
Bank Service.Charges
�10.00
45.09,
-35.00
Insurance;
1,125.00
570.50
554.50
Transaction Fees
234,47
77.62
156.85
Administrative Expenses - Other
Total Administrative Expenses
„.. e
;Events
1,369,4,7
693,12 :.
676.35
Exhibit Receptions
15Q,pQ.,
694,9E .
-544.9,E
Paint Out
0.00:
0
Events -Other `
0
Total Events
0.00 ;
0,
0
Facilities and Equipment
- 15000.
694.96
-544:96
Resat, Parking, Utilities
Facilities and Equipment - Other
O.QO
449.70
-449.70
Totalfaeilities and Equipment -
Marketing
0.00
449.70
-449.70
Brand
Printing
53.00
20.00
33,00
Website
0
32.1.22
40.98
_
Marketing: Other
Total
0
195.74
195.74
Marketing.
53,Q0.36.96,-483.9,E
Operations
Books, Subscriptions, Reference
Postage, Mailing Service
140:13
3Q7,95
-167.82
Supplies
647.24
279.1.5
368.09
Office/Gift Shop
Total Supplies
0.00
578.10
-578.10
Total Operations
0.00
578:10
-578.10
787.37 1,165.20
-377.83
• • 0
Financial Update: P&L Summary — July 2017 Continued - Expenses August 2017
Payroll Expenses
Payroll Fees
70.30
105,45
-35.15
Payroll Taxes
79.56
106.91
-27.35
Wages
1,040.00
1_,397.50
-357;50
Total Payroll Expenses
1,189.86
1,609.86
-420.00
Program Expenses,
Art Education Fro razes
- Art.Ed
0
0.00_
0
Model Fee -
Total Art Education
Art Education Programs Other
: 0.00
0.00
0.00
Total Art Education Programs
0
0.00
0
Exhibits
Call forArt
227.26 -
0.00
227.26
Exhibit -, 0 her ,
679.�50
747..25 .
-67:75
Total Exhibits
906.76
747.25
159.51
Total Program; Expenses,
906.76
747.25
159.51
Volunteers
3700
37.00
0.00
Total Expense
4,493.46
5,934.05
-1,440.59
Net Ordinary Income
-280.86
-5,769..06
5,488.20
Other Income/Expense'
Other Income
Rental Income- Upstairs
700.00
152.00
548.00
Total Other Income:
700.00
152.00
548.00
Net�Other. Income
700.00
152.00
548.00
Net Income
M -
419.14
-5.617.06 . :..
6,036.20
August 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet July 2017
Account Assets
Amount 1
CURRENT
Cash Drawer
$206.40
Checking
$6531.52
,Paypal;`
.,
1681:97
TOTAL CURRENT
8419.89
FIXED
'Art Easels &inventory
$2238A5
Furniture & Equipment
$6,800.22
Studio Window Treatments
$1,534.25
Software
$856.02
Accum. Depreciation
-$5290.00
TOTAL FIXED
$5,430.31
Other,Asset , ."
Due fromCordovan
9889,04
TOTAL ASSETS 1 $24447.87 1
Liabilities & Equity
Account Amount
1,&WI ITIPC
EQUITY
Sales Tax Payable 1 $68.54 I
Temporarily Restricted I $2,000.00 1
Net Income YTD
$10,420.72
TOTAL EQUITY
21132E
TOTAL LIABILITIES & EQUITY
24447.87
i
Visitors & Volunteers
# of Days
Open
26
24 26
17 26 26 26
i
# of Open
i
Hours
188
176 192
1 120 192 192 ! 204
Monthly
Visitors
A ..1143
1248 1724
g1 nF 1 ss7 1 :zl)4 1
# of
Volunteer
Hours 494 394 l 325' 285 1 228 I 296 1 292
July 2017
Monthly Report
Prepared by Georgetown Art Works
196 1460 f
L645 12403
Our Volunteer Coordinator, Lindsey Jones, has been working wonderfully to fill spots when needed for open hours and
she's instrumental in helping with many administrative duties, helping with exhibits and communication with artists,
volunteers and others.
0
YEAR TO DATE 2017
Monthly Report
Prepared by Georgetown Art Works
Membership Tracking
We are still looking for a membership chair — at the moment, Lindsey is the one
heading this committee. We will be sending out renewals in September.
0
• 0
C
August Exhibit: Wide Open; Karen Maness, Shawn Camp and Rebecca
Bennett
September:10th annual Art ,Hop
Reception: Art Hop, September 30th from 2 — 5 pm at Library and Art
Center
rpp is ongoing!,.
Notes About August and future
• The 2018 exhibit schedule is attached as well as the 2017 calendar.
Minor changes to come to 2018 schedule and we will send coming
soon.
• Art Hop begins September 29th, our 10th annual, with reception
starting at library and award announcement at the Art Center.
Photo Booth will be there again as well.
• Monthly coffee artist meet up begins October 3rd at 10 am
• We will be starting Member Happy Hour on Fridays coming this
week! 4 pm — 6pm
• Weekly Art Camp descriptions are attached in this report! We are
very excited to have these weekly classes in partnership with
Cordovan art school.
• Artist Talk with Karen Manness, Shawn Camp and Rebecca Bennett
was FaceBook-ed Live this time! Please check it out and like it! We
hope to do many more like this as well as it being paneled as it
was.
August 2017
Monthly Report
Prepared by Georgetown Art Works
10
Rest of 2017 Exhibit Schedule
• Wide Open: 8/25 - 9/24
• Art Hop: 9/29 - 10/29
• Ralph Lee Hopkins: 11/3 - 12/10
11
• • •
2018 Exhibit Schedule Tentative
912/16/2017 - 1/14/2018 Maura Shaffer
•1 /20 - 2/18 Print Austin / ??
•2/24 - 4/1 Larry Jolly
•4/7 - 5/13 Women Painting Women
-,5/19 - 6/24 Macro Photography
•6/30 - 8/5 Dunnagan, Olivas, Pramuk
• 8/11- 9/23 Anita Cooke
•9/28 - 10/28 Art Hop
•11/3 - 12/2 Light and Dark
12
Adult classes - weekly
Advanced Oil Painting — instruction Gil Russell
Mondays: 9/4117 - 5/28/18 6:30pm-8:30pm
Come and enjoy the thrill of oils, and paint like the masters!! This is one of the most popular classes for adults. You'll
get to chose a photograph that you want to paint-- a scenic landscape, a personal portrait, vacation spot, or anything
else --and then you'll start painting away! You'll be guided by a professional artist who will work with you individually to
develop your skills that will take your paintings to the next level. Some prior oil painting experience recommended.
$152.00/mo
Art for Beginner's- Sam Lofti
Tuesdays: 9/5/17 - 5/22/18 10:OOam-12:30pm
If you are a little nervous about starting out --don't worry! You'll be guided by a professional artist who will show you
tricks and techniques. You'll learn how to see the world in the eyes of an artist. You'll learn how to draw and paint in the
medium of your choice. Bring whatever art supplies you have to the first day of class, along with a photo of something
\ you want to use as a reference, and then sit back and enjoy the process of creating a masterpiece from start to finish!
$152.00/m o
Evening Painting & Drawing- Sam Lofti
Thursdays: 9/7/17 - 5/24/18 6:30pm - 8:30pm
If you have always wanted to paint & draw, but just haven't found the time, now is your chance. Offered in the evenings,
this class is all about relaxing after a hard day — while taking your art skills to the next level. You'll learn from some of
the best art teachers in the greater area who are always positive and encouraging. You will work from a photograph of
your choice, and get individual attention as you navigate your masterpiece.
13
• • •
Teen weekly classes
High School Art
Rodd Quinn
Wednesdays: 9/6/17 - 5/23/18 6:30pm-8:30pm
If you want to become a better artist, this is the right class for you. You'll work alongside other talented teen
artists, and each of you will get the freedom to choose what you want to draw and paint (usually from a
photograph). Our expert teachers will help you develop the art techniques and the design skills of a college -age
student in both drawing and painting. All skill levels are welcome from beginner to advanced --it doesn't matter
where you are now, we will help you get to that next level!
And if you are a High School Junior/Senior wanting to pursuing an art degree in college ---we will help you create a
college -ready portfolio that you will be proud of.
This class will meet at the same time as the "High School Anime" class -with each class working on their own
individual projects.
Amine Explosion
Rodd Quinn
Wednesdays: 9/6/17 - 5/23/18 6:30pm-8:30pm
Do you dream of someday becoming a professional manga artist or anime director? Of creating the next Attack
on Titan, Sword Art Online or Sailor Moon? Cordovan is here to help you bring that dream to life! This class is
designed for artists of all abilities who want to learn the fundamentals of drawing manga. No prior drawing skill is
required — we'll teach you what you need to know right from the beginning.
This class will meet at the same time as the "High School Art" class -with each class working on their own
individual projects.
14
Children week)
classes
Pencil Pastel Watercolor & Be
yond
Rhea Brown
Wednesdays: 9/6/17 - 5/23/18 5:00pm-6:15pm
If you want to experience a touch of everything, or if you are just plain indecisive, this is the perfect ART class for you!
You'll get to work with a variety of media including watercolors, pencils, pastels, acrylics and more. It is the most popular
class at Cordovan Art School for budding artists!
Homeschool Art
Janine Pearce
Wednesdays: 9/5/17 - 5/23/18 10:30am-12:00pm
Studies show that the creative arts are an important aspect of academic learning! Come join us for a classroom
environment art experience. You'll work with a variety of mediums including watercolor, acrylic, pastel, colored pencils,
pen & ink, etc. Projects are tailored to each student's individual needs. All skills levels welcome.
Mom & Me Art
Chesiel John
Thursday: 9/7/17 - 5/24/18 10:00am-11:00am
Do you want to create artistic memories with your budding artist? You and your
child are invited to join us in this FUN introductory class to drawing, painting and
ceramics. Your youngster will learn to be creative and imaginative as they practice
their fine motor skills. They will work with a professional artist in the mediums of
pen
cils, pastels, watercolor, clay and more. And, you'll get to join in and get your
hands messy with them.
15
0 0 0
Budget Ranking — Now Until End of September
Scholarships
Marketing
Piano Repair—Library
Board Training GAW
Submittable Software
Lighting at Library
Budget Ranking — Fiscal Year 2017-18
Grants
TSOS Annual Show
Mural
Utility Box Art
Marketing
Training/Travel
Sculpture Tour
Marketing
Public Art Project (Blue Hole Sculpture)
Scholarships