HomeMy WebLinkAboutMinutes_LAB_08.15.2017Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
August 15, 2017
The Library Advisory Board met on Tuesday, August 15, 2017 at 6:00 p.m. in the Small Conference Room of
the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Lindsay Cooper, Pete Rose, and Linda Schaffer.
MEMBERS ABSENT: Michael Barnes and John Hudson
STAFF PRESENT: Eric Lashley- Library Director
Chair Rose called the meeting to order at 6:12 p.m.
A. Citizens wishing to address the Board. — As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda.
B. Review of minutes from the June 20 2017 and Jules 2017 Library Advisory Board meeting. —Pete Rose,
Board Chair. Motion by Baldwin; second by Schaffer to approve the June minutes. Approved 4-0
(Barnes and Hudson absent). Motion by Schaffer; second by Baldwin to approve the July minutes.
Approved 4-0 (Barnes and Hudson absent).
C. Consideration of Library Director's Report. —Eric Lashley, Library Director. Lashley reviewed monthly
statistics with the board, noting that the GoGeo bus system will begin on Monday, August 21. Lashley
discussed library events and read comments from the library's suggestion box.
No action required.
D. Consideration of the Community Resources Coordinator's monthly report. —Eric Lashley, Library Director.
Lashley provided a copy of the CRC report to the board (attached), noting that there are a wide variety of
patrons in need yet Georgetown has very limited services available. No action required.
E. Report regarding_ operation of the WOW!mobile. —Eric Lashley, Library Director. Lashley noted that Kalena
Powell (bookmobile operator) was on vacation, so there was no report regarding WOW!mobile service. No
action required.
F. Review of Library Strategic Plan retreat held in July. —Eric Lashley, Library Director. Lashley passed out a
document containing the new vision, mission, and major goals (attached).
The new vision statement: The Georgetown Public Library will be a catalyst for an enriched community.
The new mission statement: The Georgetown Public Library engages, enlightens, and empowers the
community.
The six major goals:
I. Expand community access to information, collections, and other Library resources.
II. Attain financial and human resources necessary to meet service, information, and library
program needs of the Georgetown community.
III. Provide high quality library services that enrich the lifelong learning needs for the community.
IV. Develop a professional working environment that fosters continuous improvement,
collaboration, and creativity.
V. Expand arts and culture through collaboration with community arts entities.
VI. Build relationships and partnerships that support outreach and reflect the community's diversity.
John Hudson had sent Lashley notes (attached) and these additions were discussed by the board.
Lashley noted he and the staff were drafting objectives and additional objectives will be reviewed at the
September meeting. No action required.
G. Consideration and possible action to apply for the Institute of Museum and Library Services National Medal
in October 2017. — Eric Lashley, Library Director. Lashley handed out the application for the IMLS National
Medal (attached). Lashley noted a staff member of IMLS and two staff members from the Texas State
Library and Archives had visited the library in early August and suggested to Lashley and Patrick Lloyd that
Georgetown apply for the National Medal due to all the wonderful programs the library offers. Motion by
Schaffer; seconded by Cooper to apply for the IMLS National Medal. Approved 4-0 (Hudson and
Barnes absent).
H. Consideration of future meeting dates. — Pete Rose, Board Chair. The next meeting will be held Tuesday,
September 19 at 6 p.m.
Chair Rose adjourned the meeting at 7 p.m.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
GPL Community Resources Monthly Report: July 2017
This month library staff conducted 16 interviews with high -need patrons.
7.0
1
SgK i'
9
Legal I_duc<ation
Other
ti
�T
0
5 f
!�
1 NO gg
V AL1
0 •,
c.
Frnergency
Fin. Assistance Benefit
I lousing
Assistance
Patron needs, July 2017
SO
Mental Health Physical Health
�6$
1
SgK i'
Legal I_duc<ation
Other
In June, 8 interviews were conducted with women; 8 interviews were conducted with men. In 2017, 61% of interviews
have been conducted with women.
Two patrons reported histories of domestic violence. In 2017, 20.7% of interviews have revealed histories of domestic
violence.
We were able to refer patrons to a resource within Georgetown in 68.7% of interviews this month. In 2017, 59.8% of
patrons are able to be referred within Georgetown.
No veterans were interviewed this month. Two individual veterans have been interviewed a total of 3 times in 2017.
Below are notes captured on referrals in June:
• Patron living in another city; referred to local MH authority and Caritas
• Referred to Bluebonnet Trails
• patron in need of medical equipment. Referred to AGE of Central TX, Lone Star CoC
• Homeless patron; referred to Goodwill, Caring Place
• Horneless patron; referred to Goodwill, Caring Place
• Patron requesting info on bus system
• Referred to Bluebonnet Trails
• Referred to St Vincent de Paul, called Caring Place to ensure referral to Salvation Army
• Referred to Bluebonnet Trails, Wilco Mobile Outreach Team, Lone Star CoC
• Referred to Family Eldercare and AGE of Central Texas.
• Patron sent by Visitor's Center; recently released from Wilco jail; lives in odessa but Wilco warrant on failure to
pay child support; needs to get home
• Minor child interested in GED; referred to GISD and Wilco Literacy Council
• Homeless patron; already waitlisted at Hope Alliance, Safeplace, Salvation Army.
• Chronically homeless patron looking for Bob Weimar, likely for financial assistance
• Homeless 64 yo; unwilling to foster 4 animals; shelters don't allow them
• Need ESL; 1st language Turkish
GPL Community Resources Report: 2017 Second Quarter
In the second quarter of 2017 GPL engaged a total of 29 patrons in conversations regarding community resources, down
from 37 patrons in Q1. This puts GPL on pace to assess and refer 132 patrons in 2017. 69% of patrons interviewed in Q2
were female and 31% were male; this is generally consistent with the Q1 gender breakdown.
Our patrons' need breakdown is below.
Patron Needs Q.2 2017
Emergency Hauling Fin. Assistance 11 Benefit Assistance Mental Health
to Physical Health Legal u Educatian w Other
Needs included under 'other' and their frequency are listed below:
• Transportation — 3
• Currently occurring domestic violence — 2
• Employment —1
• Grief and loss - 1
Housing and financial assistance remain high needs for our patrons. Mental health needs are up in Q2 while legal
needs have declined this quarter from Q1.
Children in the household
13.8% of patrons in need stated that there were children in the household, down from 29.7% in Q1.
Domestic violence
24.1% of patrons in need self -identified a history of domestic violence (up from 21.6% in Q1) and would presumably
qualify for services from DV -focused providers such as Hope Alliance and SafePlace. GPL had 6 patrons in June 2017
identify histories of domestic violence, including 2 who reported the abuse was ongoing at the time of their interaction
with GPL
The Community Resources Coordinator does not typically ask patrons directly if they have or are experiencing domestic
violence. Patrons often volunteer this information. It is reasonable to assume that the percentage of patrons in need
who have a history of abuse is higher than 24.1%.
Veterans
Just 2 patrons (7.1%) reported they were veterans in Q1. One of these patrons refused to speak with the VA following
frustrating experiences in the past.
Discussion
GPL was able to refer patrons to some sort of service within Georgetown in just 55.2% of interviews, consistent with
the local referral rate from Q1. However, in many instances, that referral may alleviate some of the patron's presenting
problems without addressing it at the root.
As in Q1, the above statistic does not accurately capture the inability of local resources to adequately address the most
immediate needs of many GPL patrons. While local referrals or some kind are available in 55.2% of cases, a mother
fleeing domestic violence cannot be referred within Georgetown for emergency housing and legal advocacy however
The significant increase in patron reports of domestic violence histories in June 2017 is alarming. As children have been
recently released for summer break and families spend more time together under one roof, it is conceivable that this
pattern may continue for the summer. CRC will continue to follow and report on domestic violence reported by patrons.
In the cases where patrons are completely unable to be referred within Georgetown, common referrals are to Texas Rio
Grande Legal Aid (Austin), Hope Alliance (Round Rock), SafePlace (Austin), and Foundation Communities (Austin). GPL
remains unable to refer patrons to agencies within Georgetown for issues of emergency housing, domestic violence,
or legal aid.
Georgetown Public Library Strategic Plan
2018-2021
Vision: The Georgetown Public Library will be a catalyst for an enriched community.
Mission: The Georgetown Public Library engages, enlightens, and empowers the community.
Goals:
1. Expand community access to information, collections, and other Library
resources.
a. Obiective -Increase by 25% the number of households (mothers/fathers)
with library cards
Strategy — Partner with GISD PTOs to sign up families (in addition to
students)
b. Objective —Offer monthly (12/yr.) talks at the library and or Georgetown
Art Center on new or classic books on a variety of genres.
c. Objective — Expand use of online searches and reserves through tutorials
via links on the GPL website
d. Objective
2. Attain financial and human resources necessary to meet the service, information,
and library program needs of the Georgetown community.
a. Objective —Generate financial resources through an annual auction (silent
& live) of donated literary related items —1St editions, signed 1St editions,
dinner with author, Harry Ransom Center events, literary art, etc.
b. Objective
c. Objective
d. Objective
3. Provide high quality library services that enrich the lifelong learning needs for the
community.
a. Objective
b. Objective
c. Objective
d. Objective
4. Develop a professional working environment that fosters continuous improvement,
collaboration, and creativity.
a. Objective
b. Objective
c. Objective
d. Objective
5. Expand arts and culture through collaboration with community arts entities.
a. Obiective — When there is an exhibit at the Georgetown Art Center provide
a display of related books, videos, bibliographies of related titles that
compliment/supplement the exhibit
b_ Objective
c. Objective
d. Objective
6. Build relationships and partnerships that support outreach and reflect the
community's diversity.
a. Obiective —Partner with the faith based community to provide
programs/discussions designed to engage individuals of diverse faiths in
interactions based on current and classic titles on religion aimed at
educating and building understanding.
b. Objective —Select 2 (or more) books per year for the community to read
(i.e. Georgetown Reads) for the purpose of building greater understanding
and respect for social issues related to race, religion, and LGBTQ
c. Objective
d. Objective
1ML,S Is Accepting Nominations for the 2018 National Medal I IIIStit:U
i
INS'il1'U'I'E of
MuseuriandLibrary
�«
SERVICES
Monday, July 24, 2017
FOR IMMEDIATE RELEASE
litl:ps://www.intls.gov/news-events/news-releases/intls-accepting-norm...
Press Contact:
Giuliana Bullard, qbi Ils.(Jov)
202-055-4799
IMLS Is Accepting Nominations for the 2018 National Medal
q Search Contact Us
'W'ashington, DC- Each year, the Institute of Museum and Library Services recognizes outstanding libraries and
museums that have made significant contributions to improve the wellbeing of their communities. The winning
museums and libraries are presented with the National Medal for Museum and Library Service
e (haps:!/www.irrtls.caov
/clrtrltslavailabl(,/national rfitvt�al rrlu C'tRn rind library servicc), the nation's highest honor for community service.
IMLS is now accepting nominations for the 2018 awards. Anyone—an employee, a board member, a member of the
public, or an elected official ---can nominate an institution. To be considered, the institution must comhdete artd return til
iornin«tion fon`n i.pdf) by October 2, 2017.
This year, IMLS is particularly interested in museums and libraries with programs that build community cohesion and
serve as catalysts for positive community change, including programs that provide services for veterans and military
families, at -risk children and families, the un- and under -employed, and youth confronting barriers to STEM -related
employment.
All types of nonprofit libraries and library organizations, associations and consortia are eligible, including academic,
school, digital, Tribal, and special libraries or archives. Public or private nonprofit rnuseurns of any discipline are eligible,
including general, art, history, science and technology, children's, and natural history and anthropology, historic houses
and sites, arboretums, .nature centers, aquariums, zoos, botanical gardens, and planetariums.
The ten winning institutions are honored ata rn Washu gton, 1).C; (ht,l s //v✓ww.imis uovlrn tvs eves �iy/evcriis
/ .01'7 rwtlon<al medal-lymso(l ri ;Trig -library s;ervic e award cewry',orly;, are pollir )-lied rn 0w i,c-,ws wedia
;l�rttl>�.:1/www.irnlsgc'w/rx':,wscv:.t�t.�/nc�,ws rr.�1l<>a_>csly;atrortst>er:>t�,t.Iuctc,t naationalrn�,darl mu;e>ran� nndlibr.:-pry °tervicr�)
and on social media, and are invited to host a two- day visit from StoryCorps to record community member stories. As
part of the selection process, approximately tlw ty finalists ate chosen wle;ases
/th�riy rrn.zseums and-lil>��alies n�zn;�e,cl fArtalists 201.7 national anedal award) and are featured by IMLS during a six.
week social rnedia and press campaign.
Winning the medal elevates an institution's profile and can positively impact fundraising, programming, and partnership
and outreach activities.
Institutions interested in being considered should read the nomination form carefully and contact the designated
program contacts with questions.
Program Contacts
I of 2 8/15/2017, 1:46 PM
IML.S Is Accepting Nominations for the 2018 National Medal I Institu,., https://www.imis,gov/news-events/news-releases/imis-accepting-nom.,.
Program contacts for the National Medal for Museum and Library Service are:
Museums: Mark F'eitl, Program Specialist, 202-653-4635
Libraries: Laura McKenzie, Administrative Specialist, 202-653-4644
You may also submit your question bye mail: nationalm dsaisfai,rills;,go—v Mailto nationatmedals@.imis.:gov)
About the Institute of Museum and Library Services
The Institute of Museum and Library Services (IMLS) is celebrating its 20th Anniversary, The Institute of Museum and
Library Services is the primary source of federal support for the nation's approximately 1Z_,_000_lil,xar@S
(htt..p;.((www.:ata,:Qrg.(tols[Ibfacts„hets1alalibraryfactsheet0.�;) and 35,000m
(museum universe. data file aspx.). Our mission is to inspire libraries and museums to advance innovation, lifelong
learning, and cultural and civic engagement. Our grant making, policy development, and research help libraries and
museums deliver valuable services that make it possible for communities and individuals to thrive. To learn more, visit
imis,goy�https_[/www;imis..goJ), and follow us on Facetap�lc_(ht ;(/www_faceb.00lc;com lSIMLS),, Twitt�_r.
1httP_//www:twl?Ler com/us rrtls� and nstagram..(k�5t�:1lwW_w_..nSLlgLaxr�.coln/ iml$i.
Initiatives:
Nationl.Medal for_Museum anc_Library_Service ((issu�s[nationat=initiatives/national. medal museum and liY�r_ary.-.
service)
Programs:
National Medal for Museum and Library Service
Institute of Museum and Library Services
Viewers & Players I FOIA No FEAR Act I Privacy & Terms of Use EEO Accesslbllity l Open Government l Office of Speclal Counsel l USA,gov
2 of 2 8/15/2017, 1:46 PM
•.@�e INS I I'UI Eoi
•a ;��a M, li-eumandLibrary
dpp�o SERVICES
2018 Nornination Forrn--Paqe One
National Modal for Museum dr)d Library .�ervlce
(To he. filled out by the norninated organizdtir�r,.
A. Cover Sheet
1. Legal Name of your Organization:' _ ----
Organizational Unit (if different from Legal Name):
2. Organization Address
Street 1:._ _
City:
State;
3, Telephone Number: _
5. Web Address:
6. Name of Organization's Director/CEO:
Title;
E-mail:
7. Your Name (the person completing this form):
Title:
E-mail:
8. Type of Organization (check one):
® Academic Library
Aquarium
Arboretum/Botanical Garden
Art Museum
Children's/Youth Museum
Digital Library
General Museum?
Historic House/Site
History Museum
Library Association
Library Consortium
Museum Library
Street 2:
County:
Zip+4/Postal Code:
4, Fax Number;
Telephone Number;
Telephone Number:
✓ Natural History/Anthropology Museum
Nature Center
Planetarium
Public Library
Research Library/Archives
School Library, or School District applying on
behalf of a School Library or Libraries
Science/Technology Museum
Special Library
Specialized Museum'
Zoo
Other, please specify: �µ _
1 If your organization is not an eligible entity on its own, then enter the name and address of the eligible entity under "Legal Name." For example, if
a library that is part of a parent organization such as a university is applying, it would enter the university under "Legal Name" and the library under
"Organizational Unit."
2 A museum with collections representing two or more disciplines (e.g., art and history)
3 A museum with collections limited to one narrowly defined discipline (e,g., textiles, stamps, maritime, ethnic group)
OMB Number 3137-0097, Expiration Date: 7/31/2018 IMLS-CLR-F-0014
•,�.�� INSI"ITU TEot
••••:: MuseumandUbrary
SERVICES
A. Cover Sheet (continued)
9, Governing Control (check one):
State Government
County Government
City or Township Government
Special District Government
Regional Organization
U.S. Territory or Possession
Independent School District
-Public/State-Controlled Institution of Higher
Education
Indian/Native American Tribal Government
(Federally Recognized)
n Indian/Native American Tribal Government
(Other than Federally Recognized)
f7 Public/Indian Housing Authority
10. Nominated Organization's D -U -N -Sm Number:'
2018 Nomination Form --Page Two
National Medal for Museum and Library Service
(To be filled out by the nominated organization,)
11. Nominated Organization's Employer/Taxpayer Number (EIN/TIN):
12. Congressional District of Nominated Organizations
1.3. Organization's Annual Operating Budget:
14
Nonprofit with 501(c)3 IRS Status (Other than Institution
of Higher Education)
E] Nonprofit without 501(c)3 IRS Status (Other than Institution
of Higher Education)
Private Institution of Higher Education
Individual
For -Profit Organization (Other than Small Business)
Small Business
Hispanic Serving Institution
Historically Black Colleges and Universities (HBCUs)
Tribally Controlled Colleges and Universities (TCCUs)
Alaska Native and Native Hawaiian Serving Institutions
Nondomestic (non -U.S.) Entity
Other, please specify:
A. Fiscal Year
B. List Total Revenue/
C. List Total Expense/ Outlays'
Difference between
Support income6
B, Total Revenue and
C, Total Expenses
Most recently completed
FY — (insert)
Second most recently
completed FY _ _ (insert)
15. If your organization had a deficit greater than 10% of your annual operating budget for any of the fiscal years listed above, please explain the
circumstances of this deficit.
16. Has your organization had an A-133 audit in the past three years? []Yes ®No
17. If no, has your organization had a financial statement audit in the past three years? []Yes n No
A Verify that your organization has a D -U -N -Sm Number or take steps to obtain one, Your organization can receive a D -U -N -S° Number at no cost by
calling the dedicated toll-free D -U -N -Sm Number request line at 1-866.705-5711 or by visiting www.dnb.com/us.
5 Congressional Districts can be found by entering the zip code of the institution at www.house.gov/representatives/find.
6 For nonprofit tax filers Total Revenue can be found on line 12 of the IRS Form 990.
7 For nonprofit tax filers Total Expenses can be found on line 18 of the IRS Form 990,
OMB Number 3137-0097, Expiration Date: 7/31/2018 IMLS-CLR-F-0014
oaa� INS 1'IrUl L of
�•�,:.® MuseumandLibrary
,tib°p SERVICES
o
2018 NominationForm---Page'Three
National Medal for Museum and library Service
(To be filled OUt by the norninated organintion.)
A. Cover Sheet (continued)
18, Were there any material weaknesses identified in your organization's prior year's audit report? r1yes QNo ®Not applicable
(A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a
material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis,)
19, If ves, please explain.
20, Number of full-time paid organization staff:
Number of full-time unpaid organization staff (including
volunteers):
Number of part-time paid organization staff:
Number of part-time unpaid organization staff (including
volunteers):
21. Total number of days the organization was open to the public for the past 12 -month period prior to application: _._. _-------- _.
22, Name of Nominating Individual:
Title:
E-mail:
OMB Number 3137-0097, Expiration Date: 7/31/2018
Relationship to Organization:
Telephone Number:
IMLS-CLR-f-0014
INSTITU1Eof 2018 Nomination Form --Page Four
•••::: Muse=andUbrary
SERVICES
National Medal for Museum and Library Service
(To be filled out by the nominated organization.)
In addition to the Cover Sheet (Section A), your submission must include the following parts (Sections B -D below). Do not Include additional
cover letters, binders, folders, or attachments.
B. Executive Summary and Mission Statement (not to exceed one single-spaced page; no less than 12 -point type)
• Summarize why you believe this organization deserves to win the National Medal for Museum and Library Service.
• Provide this organization's mission statement or statement of purpose as well as a brief institutional history.
C. Narrative$ (not to exceed four single-spaced pages; no less than 12 -point type)
The National Medals are designed to recognize outstanding libraries and museums that have made significant contributions in service to
improve the wellbeing of their communities. This year, we are particularly interested in museum and library programs that build
community cohesion and serve as a catalyst for positive community change, including services for veterans and military families, at -risk
children and families, the un- and under -employed, and youth confronting barriers to STEM -related employment, Address questions 1-4
thoroughly and succinctly. The jurors considering the pool of potential medal recipients will focus carefully on your answers to these
questions.
1. Describe the community9 and the particular community needs addressed.
• Quantify and describe the population groups/communities your organization is reaching through Its programs, services, and/or
partnerships.
• What particular community needs do you address?
• How did you identify these particular needs and work with the community to craft solutions?
01 How are these needs incorporated into your strategic plan?
2. Describe the programming your organization has developed for these particular community needs, (See section C. 1.J
• Please include a brief description of your full portfolio of services, even if you focus on a particular area of service,
• How do you involve your community in the development of your programs?
• How have these partnerships increased your ability to reach out to the targeted population groups and communities you serve?
• Describe how you serve community members with special needs, Please address accessibility for people with disabilities.
3. Describe what impact your organization's programs and services have had on the identified community needs.
• Do you conduct a formal evaluation of your programs? If so, what have you learned about meeting the needs of your audiences?
• If you do not have a formal evaluation of programs, how do you measure success?
• How have you used this information to plan future programs and services?
4. Describe your organization's financial situation.
• List your organization's three primary sources of revenue. Do you have a sustainable funding model that will enable growth?
• Describe any private or non-profit groups that support your mission and activities and the extent of their support.
D. Letters of Support (required - three maximum, submitted with the Nomination Form)
• These letters should come from community members who have direct knowledge of the organization's community service, We
recommend that the letters come from different segments of the broader community served by the institution and from
Individuals who have either witnessed or experienced first-hand a particular program or service.
• Nomination letters from members of Congress are welcome and will not count against the three -letter maximum,
• Address letters to the Director of the Institute of Museum and Library Services and include them with this Nomination Form.
8 For organizations applying in the Digital Library category, please address:
• services to your community including services to other organizations and services to end users;
• access to resources;
• sustainability and preservation plans for the digital library;
• accessibility for people with disabilities (e,g,, compliance with the Americans with Disabilities Act).
9 Academic and research libraries may interpret "community" as your campus community and/or local community,
OMB Number 3137-0097, Expiration Date: 7/31/2018 IMLS-CLR-F-0014