HomeMy WebLinkAboutMinutes_GUS_05.12.2017Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, 'I'exas
May 12, 2017 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or
City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711.
Board Members Present: Mike Cunningham - Chair, John Copelan - Vice Chair, Edward
Wiley, Steve Fought, Arthur Yaeger
Board Members Absent: Joyce Mapes -- Secretary
Staff Members Present: Mike Babin, Wesley Wright, Chris Foster, Leticia Zavala, Cindy
Pospisil, Sheila Mitchell, Glenn Dishong (joined at 2:03p.m.), Jimmy Sikes (joined at 2:03p.m.),
Tristan Whitmire (joined during item F)
Others Present: none
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Chair at 2:00p.m.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors — none present
Employee Recognition
--None submitted at time of posting
C. Discussion regarding May GUS Project Updates and April Council Actions. — Michael Hallmark, CIP
Manager/Wesley Wright, P.E., Systems Engineering Director
Wright gave updates included in packet, noting the Cedar Breaks (EST) tank raising is planned for
June and he will notify the board and council as date nears.
D. Industry Updates
Babin updated the board on recent resignation of board member, Ed Pastor, due to family health
reasons. A replacement member will be selected from the Western District and appointment of the
new member will take place at the May 23H Council meeting. Babin provided legislative update —
Schwertner bill was still active. House bills are dead and a Senate bill will be considered. Some
budget bills will also be considered. The issue in the Third Court of Appeals was affirmed; not sure if
moving forward to Supreme Court. The Legislature should have the support to move forward with
dissolving boards.
Legislative Regular Agenda,
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
April 14, 2017. — Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Copelan, seconded by Wiley to approve the minutes from the Regular
GUS Board meeting held on April 14, 2017. Approved 5-0-1 (Mapes absent)
F. Consideration and possible recommendation to approve change order 004 with Itineris N.A. to
develop and configure integrations into the UMAX CIS software system from other GUS business
systems in the amount of $103,000.00. — Leticia Zavala, Customer Care Director
Zavala provided update on project status, noting the need for additional work to meet requirements
of data exchanges between the systems. Change order 004 will cover the additional work. Zavala also
stated change order 005 (Item G) is required, as additional time is needed for project implementation.
Discussion followed, amongst the board, and a request was made for additional information as well
as additional time to consider the items, prior to recommending for council approval. Motion by
Fought, second by Copelan to postpone items F and G until the next GUS Board meeting, to allow
board to receive additional information and time to consider the items prior to recommending to
council for approval. Approved 5-0-1 (Mapes absent)
G. Consideration and possible recommendation to approve change order 005 with Itineris N.A. to
extend the UMAX CIS Project implementation timeline by (4) four months for an amount not to
exceed $294,000.00. — Leticia Zavala, Customer Care Director
See details from item F above. Motion by Fought, second by Copelan to postpone items F and G
until the next GUS Board meeting, to allow board to receive additional information and time to
consider the items prior to recommending to council for approval. Approved 5-0-1 (Mapes absent)
Pospisil departed meeting.
H. Presentation, discussion and possible recommendation to Council on the 2018 Georgetown Utility
Systems Advisory Board Capital Improvement Plan. — Wesley Wright, P.E., Systems Engineering
Director
Wright presented proposed FY18 CIP, for board to review. Covered water and wastewater projects.
Electric CIP to be reviewed in Executive Session. Plan to be presented to Council in June for approval
in the budget process. Some discussion on various plants. Motion by Wiley, second by Fought to
approve recommendation to Council on the 2018 Georgetown Utility Systems Advisory Board
Capital Improvement Plan, Approved 5-0-1 (Mapes absent)
Fought inquired about the plans for the future Northlands Wastewater Treatment Plant. He expressed
significant concern from multiple landowners/developers regarding future wastewater treatment
options. Wright responded that staff is continuously monitoring growth in the existing wastewater
system. Wright also indicated that the Northlands Wastewater Treatment Plant is currently permitted,
but design has not yet started as the demands for the area have not generated the need for additional
capacity. He also indicated that staff is aware of and actively working to address the development
community's concerns. Fought asked the Staff to: (1) produce a written document describing the plan to
complete the Northlands Plant, to include items to be accomplished, responsibility to accomplish those
items, and planned dates for each item; and (2) meet with the concerned parties and reach a common
understanding of the plan and expectations.
Motion by Yaeger, seconded by Copelan to enter into Executive Session at 3:22p.m. for discussion of
item I.
I. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Code,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session.
Sec. 551.086 Competitive Matters
Consideration, discussion and possible recommendation on the 2018 Electric Capital Improvement
Plan. —Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Motion by Wiley, seconded by Yaeger to return to Regular Session at 3:45p.m.
J. Action from Executive Session
- Electric Capital Improvement Plan (action required)
Motion by Yaeger, second by Copelan to approve the 2018 Electric Capital Improvement Plan.
Approved 5-0-1 (Mapes absent)
Motion by Copelan, second by Wiley to adjourn. Meeting adjourned at 3:46p.m.
Adjournment
f �1
Mike Cunningha Chair
IlAce r 7
Joyce apes — Secretary
Bila K. Mi cheli, GUS oard Liaison