HomeMy WebLinkAboutMinutes_GUS_06.09.2017Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, 1'exas
.Tune 9, 2017 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Mike Cunningham — Chair, John Copelan — Vice Chair, Joyce Mapes —
Secretary, Edward Wiley, Steve Fought, Arthur Yaeger, David Maserang
Board Members Absent: None
Staff Members Present: Jim Briggs, Mike Babin, Wesley Wright, Michael Hallmark, Chris
Bryce, Cindy Pospisil, Deborah Knutson, Sheila Mitchell, Tristan Whitmire (joined at 2:22pm)
Others Present: Mike Peters/Consultant, Byron King/VP, Itineris
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — called to order by Chair at 2:00p.m.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Mike Peters/Former City of Georgetown IT Director and Consultant Itineris, Byron King/Itineris,
Chris Bryce/City of Georgetown IT Director
New Board member — David Maserang. Cunningham welcomed Maserang to board.
Employee Recognition
None
C. —June 2017 GUS Project Updates and May 2017 Council Actions. — Wesley Wright, P.E., Systems
Engineering Director/Michael Hallmark, CIP Manager
Hallmark noted reports included in packets. Spoke about invitation issued for board and council to
attend the Cedar Breaks EST tank raising on June 121h.
--CIS Project Update — Mike Babin, Deputy General Manager of Utilities
Babin explained Peters involvement over the last five years of working on the CIS project, prior to his
retirement from the city and continues to be an advisor on the project. Babin gave an update on the
project in Zavala's absence; previously scheduled family vacation. Babin spoke about last month's
presentation on the CIS items, noting what was presented was nothing unexpected, unusual or
alarming, however, the details required further clarity for the board to review and make
recommendation to Council. He reviewed information included in packet. Some questions and
discussion continued. Babin spoke about the two change orders, items G and H, to be re -visited by
board and make recommendation; (postponed from May meeting). Maserang asked and Peters stated
the Go Live date is scheduled for April 2, 2018. Cunningham asked and Babin provided further
clarification of the requested amount of each change order, budget and contingency funds to be
moved around to allow continuation of project as well as life of system, with anticipated software
upgrades as they arise. He explained we have had our last system for over 20 years. Some discussion
continued and recommendations were made by Fought regarding the upcoming presentation to be
given to council for their approval. Copelan asked if a demo can be done from the customer portal
prior to go live and Babin stated we'll bring demonstration to a future board meeting or a special
meeting. No further discussion.
D. Industry Updates
Briggs gave legislative update; session closed. Bill passed for dissolution of CTSUD on last day, last
hour of the session. He reviewed highlights of the Bill SB248, timeline and stipulations of dissolution.
Other issues that came up during session — public power was challenged; electric had no real issues.
Briggs gave updates on some of the other bills passed. Briggs discussed weather, sales of power,
Panda Power Plant filed for bankruptcy and updated on the city's settlement with PEC. He gave
water update regarding zebra mussels, pumping water from Stillhouse Hollow Lake and testing for
them in Lake Georgetown; DNA was found but mussels haven't been found to date. WCID has them
at Stillhouse.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
May 12, 2017. — Sheila K. Mitchell, GUS Board Liaison
Fought spoke about the discussion regarding the Northlands Plant at the previous meeting. Because
of landowner and developer concerns, he would like that information to be added to the minutes and
return to GUS Board for reconsideration. Wright stated he would work with Mitchell on reflection of
minutes and bring back for board approval. He also stated he would work with Briggs on the
presentation to be given at Council. Wright noted an upcoming meeting already scheduled to meet
with developers in the area. Briggs stated minutes would be revised and brought back to next
month's meeting for approval by board.
F. Consideration and possible recommendation to approve a contract with Archer Western
Construction, LLC, of Irving, Texas for Domel Pump Station Improvements in the amount of
$2,147,800.00. -- Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright welcomed Maserang to board. He gave update on area of work for consideration, showed
location on map and spoke about needs for rebuilding pump station so not susceptible for flooding.
He also gave additional design and operation details. Project went out to bid with several alternates
for system. Six very competitive bidders. Archer Western has done work for city in past and several
other cities in area. Cunningham stated Archer Western are one of the best contractors in the area and
bid reflected good pricing. Briggs spoke about water testing. Motion by Wiley, seconded by Yaeger
to approve a contract with Archer Western Construction, LLC, of Irving, Texas for Domel Pump
Station Improvements in the amount of $2,147,800.00. Approved 7-0-0
G. Consideration and possible recommendation to approve change order 004 with Itineris N.A. to
develop, configure, and implement integrations into the UMAX CIS software that will transfer data
from/(to) the GUS business systems in the amount of $103,000.00. — Mike Babin, Deputy General
Manager of Utilities
Babin stated items G and H are related to earlier discussion in project updates. No discussion or
further questions. Motion by Mapes, seconded by Copelan to approve change order 004 with
Itineris N.A. to develop, configure, and implement integrations into the UMAX CIS software that will
transfer data from/(to) the GUS business systems in the amount of $103,000.00. Approved 7-0-0
H. Consideration and possible recommendation to approve change order 005 with Itineris N.A. which
extends the CIS Project implementation date by four (4) months at a cost not to exceed $294,000.00. —
Mike Babin, Deputy General Manager of Utilities
Babin stated funding source is within project over all scope and has no impact on total cost of the
project, adding four months to the over all project line. No discussion or further questions.
Cunningham thanked staff for all their work. Motion by Yaeger, seconded by Copelan to approve
change order 005 with Itineris N.A. which extends the CIS Project implementation date by four (4)
months at a cost not to exceed $294,000.00. Approved 7-0-0
Motion by Wiley, seconded by Copelan to adjourn. Adjourned at 3:09pm
Adjournment
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ike Cunningiiain —Chair
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Joyce apes — Secretary
Sheila K. Mitchell, GUS Board Liaison