HomeMy WebLinkAboutMinutes_COA_10.16.2017Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
October 16, 2017
The City of Georgetown Commission on Aging met on October 16, 2017 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in
participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the
scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 811 Street for additional information; TTY users route through
Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open
Meetings Act, Texas Government Code 551.)
A. Call to Order
Chairman Gene Jantzen called the meeting to order at 6:03 p.m. Seven Board members were present,
with Board members Dan Bonner and Ginny Hahn absent, thus constituting a quorum. Also present
were Linda White, Staff Liaison Office Specialist; Arlana Bryant, Medical/Health Coordinator with
the Georgetown Fire Department; and Patrick Lloyd, Community Resources Coordinator with the
City Library.
Legislative Regular Agenda
B. Consideration and possible action to approve the minutes of the meeting held on September
18, 2017. Ron Brandon moved to approve the minutes from the meeting held on September 18,
2017. Dennis Dalrymple seconded the motion, which the Board approved unanimously. (7-0)
C. Review the purpose and role of the Georgetown Commission on Aging and discuss additional
resources needed to support the aging initiatives in the City — Gene Jantzen, Board Chair. The
Commission reviewed and discussed each of the individual purposes of the Commission on Aging
as listed in the Bylaws. Commission was encouraged to be mindful of any announcements of grants
becoming available in support of senior citizens. The City currently has many agencies whose goals
are to support needs of the senior citizen living in Georgetown.
D. Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing
plans for the event — Virginia Lazenby, Commission on Aging. Virginia distributed overview
notes of the plans thus far for Senior Day in Georgetown. Discussion occurred. Virginia explained
the Senior Day has two purposes: 1) to highlight the services, resources and opportunities for seniors
in Georgetown, and 2) to recognize the significant contributions seniors make across Georgetown.
Virginia is in hopes that Mayor Ross will make a proclamation stating indicating April Yd as Senior
Day and several contributions of seniors throughout the City. From these discussions, a proposal
came before the Commission. Consideration and possible action for the Commission on Aging
to propose April 3, 2018 as Senior Day in Georgetown. Virginia Lazenby moved to approve
the Commission on Aging to propose April 3, 2018 as Senior Day in Georgetown. Bernie
Farkas seconded the motion, which the Board approved unanimously. (7-0).
Commission on Aging October 16, 2017
Virginia will work with Fire Chief John Sullivan, support staff to Commission on Aging, to schedule
an appointment for her, Gene Jantzen and himself to meet with David Morgan, City Manager, to
discuss Senior Day in Georgetown and schedule a time to present at City Council Workshop.
E. Discussion and updates on the Sun City Expo to be held on October 25, 2017 — Gene Jantzen,
Board Chair. Discussion occurred regarding the "Aging Resources Town Hall" to be held in Sun
City on October 25'. Discussions and questions will be led by a panel of experts in their respective
fields related to aging. Virginia Lazenby will be the moderator. Following the presentation, there
will be an "Aging Resources Fair" that includes organizations who provide support to the senior
population residing in Georgetown.
F. Discussing of the Priority Initiatives: Communication, Transportation, Dental Care,
Affordable Housing, Mental Health — Gene Jantzen, Board Chair. Transportation — Dennis
Dalrymple reported that Faith in Action is taking into consideration conducting a study pertaining
to long range planning and outreach for providing their services to the senior residents of
Georgetown. Legal Aid: Patrick Lloyd introduced Brittany Carter, a University of Texas social
work intern working on her Master thesis, and gaining experience/knowledge as she works with
Patrick. On October 12`", the Georgetown Gospel Justice Center held an Open House to celebrate
their legal aid services provided at the Library every third Saturday morning of each month. Dental:
Beverly Stehle reported that she has discussed with approximately 50 dentist if they would consider
volunteering their services to provide dental care, through a recognized and licensed charitable
organization, providing free or financially assisted dental care. None of the dentist were interested.
Falls: Ron Brandon expressed an interest in the ratio of falls/balances among senior citizens and the
classes offered to seniors with these two health issues. Discussion occurred that Faith in Action
provides classes on falls and balance to seniors. Arlana Bryant, Medical/Health Coordinator with
the Georgetown Fire Department, distributed a flyer announcing a free workshop series entitled "A
Matter of Balance, Managing Concerns about Falls" given October 25" — November 17`", sponsored
by AGE of Central Texas and CaregiverU (funding provided through grant from St. David's
Foundation). Communication: Tiffany will be managing the communications as needed for Senior
Day in April.
G. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Virginia Lazenby will
be updating and discussing the Senior Expo Fair. Continue discussions pertaining to the Priority
Initiatives during upcoming meetings.
Adjournment
The next Commission meeting will be Monday, November 20, 2017, at 6:00 p.m., at the Public Safety
Facility, 3500 DB Wood Road, Georgetown, Texas.
The meeting adjourned at 7:57 p.m. on a motion by Virginia Lazenby, seconded by Beverly Stehle, which
the Board approved unanimously. (7-0)
_ r
M-
e e Jan en, Chas an
argetown Commission on Aging
A J A94 - &940
Tiffas, 5 etary
Geor own Commission on Aging
Commission on Aging October 16, 2017
Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
September 18, 2017
The City of Georgetown Commission on Aging met on September 18, 2017 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in
participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the
scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81h Street for additional information; TTY users route through
Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open
Meetings Act, Texas Government Code 551.)
A. Call to Order
Chairman Gene Jantzen called the meeting to order at 6:05 p.m. Seven Board members were present,
with Board members Dan Bonner and Ginny Hahn absent, thus constituting a quorum. Also present
were Fire Chief John Sullivan, Support Staff Liaison; Linda White, Staff Liaison Office Specialist;
Arlana Bryant, Medical/Health Coordinator with the Georgetown Fire Department; and Patrick
Lloyd, Community Resources Coordinator with the City Library.
Legislative Regular Agenda
B. Consideration and possible action to approve the minutes of the meeting held on August 21,
2017. Tiffany Enos moved to approve the minutes from the meeting held on August 21, 2017.
Bernie Farkas seconded the motion, which the Board approved unanimously. (7-0)
C. Presentation and discussion of a new legal aid initiative in the City of Georgetown — Bernie
Farkas, Commissioner, Commission on Aging, introducing Judy Berndt, Attorney for Gospel
Justice Initiative, Legal Aid Program. Mr. Farkas introduced Judy Berndt. Mrs. Berndt explained
the Gospel Justice Initiative and a group of Georgetown residents, which include Eric Lashley
(Director, Georgetown Library), Ron Swain (Minister, Georgetown Ministerial Alliance), St.
Vincent DePaul members, have worked hard to create the Georgetown Gospel Justice Center, A
Chapter of Gospel Justice Initiative. The Gospel Justice Initiative is a faith -based non-profit legal
firm (501 c3) that tries to be an advocate for the rights of widows, assist the fatherless, speak up for
the rights of the poor, and intervene in circumstances of exploitation and abuse. The gospel Justice
Initiative assists with applications for Social Security as well as controversy issues with the IRS.
The Georgetown Gospel Justice Center has been created to advise and assist anyone if their
household earns less than 250% of the United States Federal Poverty Guidelines. People of every
faith and no faith are welcome. Currently the Georgetown Chapter uses the Georgetown Public
Library, Research Room on the second floor. On the third Saturday of each month, from 9 a.m.-12
noon, on a first come, first serve basis, there are a few lawyers volunteering their time to offer legal
aid to assist residents who qualify for this type of service. On Saturday, September 161h was the first
opportunity available for those needing legal aid. The morning proved to be very successful. The
Georgetown Chapter plans to offer more advice and support to the under -served. In order to
Commission on Aging September 18, 2017
accomplish this, the assistance of Texas -licensed attorneys will be needed and perhaps pick up one
pro bono case a year. Gospel Justice Initiative provides malpractice and liability insurance to
anyone working with the organization. Bernie Farkas, Commission on Aging, and Patrick Lloyd,
Community Resources Coordinator with the City Library, will update the Commission on the
activities of the Georgetown Gospel Justice Initiative Chapter.
D. Presentation and possible action to formulate an Advisory Committee to develop plans for a
Georgetown Senior Expo Event — Virginia Lazenby, Commission on Aging. Virginia gave an
overview of various ideas pertaining to planning of the Senior Expo Event: seek the aid of the
Georgetown Chamber of Commerce; seek participation of non-profit vendors; search for speakers;
consult with the Georgetown Sheraton to use as the venue. Discussion occurred as to formulating
an Advisory Group. Chairman Gene Jantzen called for a show of hands of all who were in support
of the Commission on Aging supporting the formation of an Advisory Group. The Commission
indicated their support by a show of hands, 5-0. Commission on Aging members volunteering
for the advisory group are Tiffany Enos, Ginny Hahn and Fire Chief John Sullivan. Suggested
contacts of those who might be interested in participating on the advisory group were: Ron Swain,
Ministerial Association; a representative of the SE Community Council; and a representative of
Faith in Action. Virginia will update the Commission during the October monthly meeting.
E. Discussing of the Priority Initiatives: Communication, Transportation, Dental Care,
Affordable Housing, Mental Health — Gene JanItzen, Board Chair. Town Hall Meeting, Sun City:
Chair Gene Jantzen speaking on behalf of Ginny Hahn, shared that Ginny was participating with the
planning and activities of the "Senior Fair" which is to be held in Sun City on October 25, 2017.
Communication - Resource Guide: Ginny continues researching ways to create a simplified guide
listing of non -profits who provide services for seniors, their family members, as well as health care
providers. Virginia. Lazenby mentioned that during the early beginning of the Commission on
Aging, she had created a simple Resource Guide based on resources for child care, and she could
share this knowledge of a simplified Resource Guide with Ginny Hahn. Communication - 211 Hot
Line: discussion continued regarding researching the creation of a 211 Hot Line. Transportation —
Dennis Dalrymple shared that Faith in Action continues the search for additional drivers to provide
transportation services in order to meet the increased demand from seniors needing transportation
services. Mr. Dalrymple stated that Faith in Action is currently reassessing the entire organization
as it is trying meet its purpose, goals, growth, and demands. Chairman Gene Jantzen asked Mr.
Dalrymple, if at some time in the near future, if Faith in Action needed a written support letter from
the Commission on Aging, to please share this need with the Commission. Legal Aid: Bernie Farkas
will continue being the Commission on Aging liaison to the legal aid services program associated
with Patrick Lloyd and Judy Berndt. Mr. Lloyd shared the need for Community Based Case
Managers. Housing: Virginia Lazenby the "Accelerating Affordable Housing for All" held on
September 16, 2017. The first meeting was held in August, entitled "Georgetown Affordable
Housing Conference". The Georgetown Affordable Housing Coalition is the organizer of
addressing the lack of affordable housing in Georgetown. Their charge is to meet to talk about the
challenges facing the Georgetown community and help develop solutions. The coalition is
sponsored by Georgetown Fellowship of Churches, Southeast Georgetown Community Council
(SEGCC), St. Helen Catholic Church and Courageous Conversations of Georgetown, Texas.
Currently the coalition is trying to formulate itself by getting people involved, develop good
dialogue towards affordable housing, becoming aware of available resources, and studying social
economics surrounding affordable housing. Virginia will be providing the Commission on updates
as the coalition continues to meet.
Commission on Aging September 18, 2017
F. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Virginia Lazenby will
be updating and discussing the Senior Expo Fair. Continue discussions pertaining to the Priority
Initiatives during upcoming meetings.
Adjournment
The next Commission meeting will be Monday, October 16, 2017, at 6:00 p.m., at the Public Safety Facility,
3500 DB Wood Road, Georgetown, Texas.
The meeting adjourned at 7:26 p.m. on a motion by Ron Brandon, seconded by Virginia Lazenby, which
the Board approved unanimously. (7-0)
Gene Jantzen, Chairman
Georgetown Commission on Aging
Tiffany Enos, Secretary
Georgetown Commission on Aging
3
Linda White
From: Linda White
Sent: Thursday, September 28, 2017 8:58 AM
To: 'Dan Bonner'; 'ron brandon'; 'Dennis Dalrymple'; '
; 'Bernie Farkas'; 'Ginny Hahn'; 'Virginia Lazenby'; 'Beverly'
Cc: 'Gene Jantzen'; John Sullivan
Subject: Agenda item for October meeting
Attachments: Commission on Aging - Bylaws 022415.pdf
Commissioners,
I am sending you the Commission By Laws early to read and be prepared to discuss our answer
to City Manager, David Morgan, concerning our proposals moving forward for our responsibility
to the City and any needs to accomplish that responsibility.
This comes from City Council's concern that some Boards and Commissions may have needs to
move their initiatives into action.
We will devote most of our next meeting to this discussion and I want you to have time to think
and be prepared to contribute to our response.
I have asked Linda to send you both the By Laws and the charge statement from David Morgan.
If you have any questions, please get in touch with me.
Gene
David's charge statement to the Commission on Aging:
David Morgan has asked that the following item be put on your next
Commission on Aging agenda.
Review the purpose and role of the Georgetown Commission on Aging and
discuss additional resources needed to support the aging initiatives in the City -
Gene Jantzen, Board Chair
Linda -white
Office SpeciaCist
Georgetown City Haff
113 East 8"1 Street
Georgetown, 9exas 78626
(512) 930-3652
(512) 930-3659 - Fax
linda.white@georgetown.org
Linda White
From: Shelley Nowling
Sent: Friday, September 22, 2017 1:41 PM
To: Linda White
Subject: Commission on Aging Item for Next Meeting
Attachments: Commission on Aging Bylaws 3.2015.pdf
Hi Linda,
David Morgan has asked that the following item be put on your next Commission on Aging agenda.
Review the purpose and role of the Georgetown Commission on Aging and discuss additional resources
needed to support the aging initiatives in the City — Gene Jantzen, Board Chair
The Commission on Aging Bylaws will be an attachment to the item, for the Board's review of the
purpose and role. I have attached them here for your convenience.
Thanks O
Shelley
Shelley Nowling
City Secretary
City of Georgetown
113 E. 8th Street
Georgetown, Texas 78626
512-931-7715
FAX: 512-930-3659
sheIIeV. now Iing C@georgetown.org
CITY OF GEORGETOWN
GEORGETOWN COMMISSION ON AGING
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Georgetown Commission on. Aging ("Commission").
Section 1.2. Purpose. The Board is established for the purpose of:
a. Advising the City Council on the needs and status of seniors in the entire
City and recommend ways in which those needs may be met; and
b. Determine and assess existing resources in the City which may be utilized
by seniors to meet their needs; and
c. Evaluate and assess proposed programs, grants and other governmental
activities which may impact seniors; and
d. Encourage, promote, assist, and safeguard the rights and abilities of older
adults throughout the community to maintain maximum health, well-
being, and independence; and
e. Serve as a liaison between the City Council and the community of senior
citizens in matters of public interest; and
f. Use available resources to inform senior citizens of community services in
health, nutrition, recreation, housing, transportation and safety; and
g. Receive input from the senior citizen community including input from
other individuals and organizations on issues relevant to the senior
community; and
h. Act as liaison for senior citizen issues to governmental and private
organizations.
See Ordinance Chapter 2.114.
ARTICLE II. MEMBERSHIP
Georgetown Commission on Aging
Established March 2015
Page I of7
Section 2.1. Number of Members. The Board will be comprised of nine (9) Members.
Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown corporate
limits or extraterritorial jurisdiction. Members shall be selected, with attention paid to
socio-economic diversification, from the following categories:
1. Two members who are service providers to seniors;
2. One member who is a caregiver to seniors;
3. Three senior members including:
a. a senior living in assisted living; and
b. a senior living in an active -adult age -restricted community; and
c. a citizen -at -large senior citizen;
4. One member from the business community;
5. One member from the medical profession; and
6. One professor, preferably from Southwestern University, who shall be
encouraged to include student participation and interaction with the Board. If a
professor is not available, preference shall be given to a student.
If no qualified applicants are available, preference will be given to seniors to fill vacancies
on the Commission as citizen -at -large members in accordance with the Code of
Ordinances Chapter 2.36.
Section 2.3. Appointment of Board Members. Members of the Board shall be appointed
pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2)
years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to incur
or make an obligation on behalf of the City unless authorized and approved by the City
Council. Members may be reimbursed for expenses authorized and approved by the City
Council and the Board.
Georgetown Commission on Aging
Established March 2015
Page 2 of 7
Section 2.7. Compliance with City Policy. Members will comply with City Ordinances,
Rules and Policies applicable to the Board and the Members, including but not limited to
Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards Ordinance
Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the. Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual appointment
process. Should the Mayor fail to recommend a Chairman for each board, committee, or
commission, and/or the Council fails to approve any Chairman recommended by the
Mayor, a majority of the Council plus one may approve appointment of a Chairman to
serve as Chairman without a recommendation of the Mayor. The other Board Officers are
elected by a majority vote of the Members at the first meeting after the annual
appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one
year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall serve as
Chairman until the City Council appoints a replacement Chairman. A vacancy in the
other offices shall be elected by majority vote of the Members at the next regularly
scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible,
a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage the
business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Board. The Vice -Chairman presides at Board meetings in the Chairman's absence. The
Vice -Chairman shall perform the duties of the Chairman in the Chairman's absence or
disability.
Georgetown Commission on Aging
Established March 2015
Page 3 of 7
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on
the same week of the month, the same day of the week, at the same time, and at the same
place. The regular date, time and place of the Board meeting will be decided by the
Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual) requesting
the agenda item will be responsible for preparing an agenda item cover sheet and for the
initial presentation at the meeting. Items included on the agenda must be submitted to the
Staff Liaison no later than one week before the Board meeting at which the agenda item
will be considered. Agenda packets for regular meetings will be provided to the Members
in advance of the scheduled Board meeting. Agenda packets will contain the posted
agenda, agenda item cover sheets, and written minutes of the last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum
is required for the Board to convene a meeting and to conduct business at a meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or, if
absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -Chairman,
the meeting shall be called to order by the Secretary, and a temporary Chairman shall be
elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance with
these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Board.
See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules and
Policies. In such instances the Member shall make the required disclosures and shall
refrain from participating in both the discussion and vote on the matter. The Member may
remain at the dais or leave the dais, at the Member's option, while the matter is being
Georgetown Commission on Aging
Established March 2015
Page 4 of 7
considered and voted on by the other Board Members. Unless otherwise provided by law,
if a quorum is present, an agenda item must be approved by a majority of the Board
Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions
of Board meetings. The Staff Liaison is the custodian of all Board records and documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject
to action under Council policy and may result in the Member being replaced on the Board.
See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least
75% of regularly scheduled meetings, including Board meetings and Subcommittee
meetings. If a Member is removed from the Board that position shall be considered vacant
and a new Member shall be appointed to the Board in accordance with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is welcome
and invited to attend Board meetings and to speak on any item on the agenda. A person
wishing to address the Board must sign up to speak in accordance with the policy of the
Council concerning participation and general public comment at public meetings. Sign-up
sheets will be available and should be submitted to the Chairman prior to the start of the
meeting. If any written materials are to be provided to the Board, a copy shall also be
provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be
allowed a maximum of three minutes to speak, but may take up to six minutes if another
individual who signs up to speak yields the time to the speaker. If a person wishes to
speak on an issue that is not posted on the agenda, they must file a written request with
the Staff Liaison no later than one week before the scheduled meeting. The written
request must state the specific topic to be addressed and include sufficient information to
inform the Board and the public. A person who disrupts the meeting may be asked to
leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings and
deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by law,
on properly noticed closed session matters, such as consultation with attorney on legal
Georgetown Commission on Aging
Established March 2015
Page 5 of 7
matters, deliberation regarding the value of real property, competitive utility matters, and
economic development negotiations. A recording or certified agenda shall be made of all
closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the Board.
Subcommittee expenses may be reimbursed if authorized and approved by the Board or
by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to
the public, except for properly noticed closed session matters, and shall be conducted in
accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board's approval. Bylaw
amendments are not effective until approved by City Council.
Approved and adopted at a meeting of the City Council on the o�? `i day of
in A OurVl , 2015.
ATTEST: THE CITY OF GEORGETOWN
Georgetown Commission on Aging
Established March 2015
Page 6 of 7
City Se re ry
(:�M
Mayor
Approved and adopted at a meeting of the Board on the �-�,% day ofC4),111�11
2015.
""101,101"17
Georgetown Commission on Aging
Board Liaison
Linda White
Office Specialist
(512) 930-3652
Linda. White@georgetown.org
Support Staff
John Sullivan
Fire Chief
(512) 930-3473
John.Sullivan@georgetown.or�
Board Member Information
Total # of Seats: 9
# of Seats Filled: 9
# of Vacancies: 0
Meeting Date/Time: 3rd Monday of each month at 6:00pm
Meeting Location: Public Safety Operations & Training Center
3500 DB Wood Road, Georgetown
Seat Notes
Term Length: 2 years None
Max Terms: 2 full terms -
Notes:
Role/Criteria/Notes AM Date Exp Date Term Oath Stmt Aff Pub
Dan Bonner
Commissioner
3/17 2/19 2nd Full
3/15 2/17 1st Full
4/17117 4/17/17 4/17/17
Senior living other
PIA Date
4/25/15
OMA Date
4/25/15
At-home Ethics 4/2017
Ron Brandon
Commissioner
3/17- 2/18 1st Partial
2/23/17 2/23/17 2/23A7 2/23/17
Medical Profession, Senior living
other
Appt'd to fill vacancy left by William
Dalton
PIA Date
3/5/08
OMA Date
2/12/08
Ethics Orientation 2/2017
Dennis Dalrymple
Commissioner
5/17 2/18 1st Partital
7/1-1/17 7/17/17 7/17/17
Service Provider to Seniors
Appt'd to fill vacancy left by Valerie
Nicholson (elected to Council]
PIA Date
OMA Date
At -Home Ethics 07/17/2017
Tiffany Enos %
Secretary
3/16 2/18 1st Full
2/24/16 311EV16 2/24/16 2/24/16
Service provider, Caregiver Delaney
PIA Date
OMA Date
3/2/16
1 3/2/16
Ethics Orientation 2/2016
Bernard Farkas
Commissioner
3/17 2/19 1st Full
2/23/17 2/23/17 2/23/17 2/23117
Service Provider to Seniors, Senior living in
independent living or active adult community
PIA Date
OMA Date
2/25/0
1 2/25/06
Ethics Orientation 2/2017
Virginia Hahn
Vice Chair
3/16 2/18 1st Full
3/14/16 3/14/16 3/14/16 2/25/15
Senior Living Other
PIA Date
OMA Date
3/9/15
3/7/15
At -Home Ethics 3/10/16
Gene Jantzen
Chair
3/17 2/19 2nd Full
3/15 2/17 1st Full
2/23/17 2/23/17 2/23/17 2/23/17
Senior living in Independent Active
Adult community
Appt'd Chair 3/16
PIA Date
OMA Date
3/12/15
3/12/15
Ethics Orientation 2/2017
Virginia Lazenby
Commissioner
3/16 2/18 1st Full
3/14/16 3/14/16 3/14/16 2/24115
Business Community Member
PIA Date TOMA
Date
5/5/15 1
5/5/15
At -Home Ethics 2/28/16
Beverly Stehle /
Commissioner
3/17 2/19 1st Full
2/23/17 2/23/17 2/23/17 2/23/17
Senior Living Other
PIA Date
OMA Date
3/26/17
4/12/17 1
Ethics Orientation 2/2017
Notice of Agenda Meeting of the
GEORGETOWN COMMISSION ON AGING
City of Georgetown, Texas
October 16, 2017
The Georgetown Commission on Aging will meet on Monday, October 16, 2017 at 6:00 p.m. at the Public
Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging
Liaison at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8th Street
for additional information; TTY users route through Relay Texas at 711.
Regular Session
This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.
A. Call to Order — Gene Jantzen, Board Chair
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items.-
B. Consideration and possible action to approve minutes of the meeting held on September 18, 2017
— Gene Jantzen, Board Chair
C. Review the purpose and role of the Georgetown Commission on Aging and discuss additional
resources needed to support the aging initiatives in the City — Gene Jantzen, Board Chair
D. Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing
plans for the event — Virginia Lazenby, Commission on Aging
E. Discussion and updates on the Sun City Expo to be held on October 25, 2017 — Gene Jantzen,
Board Chair
F. Discussing of Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing,
Mental Health, Legal Aid — Gene Jantzen, Board Chair
G. Discussion of future agendas and priorities — Gene Jantzen, Board Chair
Adjournment
Certificate of Posting
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Amended Agenda Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the
general public at all times, on the day of , 2017, at and remained so
posted for at least 72 hours preceding the scheduled time of said meeting.
Shelley Nowling, City Secretary
Notice of Meeting for the
Georgetown Commission on Aging
of the City of Georgetown
October 16, 2017 at 6:00 PM
at the Public Safety Facility, 3500 DB Wood Rd., Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th
Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order — Gene Jantzen, Board Chair
Legislative Regular Agenda
B Consideration and possible action to approve minutes of the meeting held on September 18, 2017 — Gene
Jantzen, Board Chair
C Review the purpose and role of the Georgetown Commission on Aging and discuss additional resources
needed to support the aging initiatives in the City — Gene Jantzen, Board Chair
D Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing plans for
the event — Virginia Lazenby, Commission on Aging
E Discussion and updates on the Sun City Expo to be held on October 25, 2017 — Gene Jantzen, Board
Chair
F Discussing of Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing,
Mental Health, Legal Aid — Gene Jantzen, Board Chair
G Discussion of future agendas and priorities — Gene Jantzen, Board Chair
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the Ia_ day of ���.� , 2017, at I aS Pm , and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
t&� 1�% � -�t
Shelley Nowlin Secretary
ty
Page 1 of 18