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Home My WebLink AboutMinutes_COA_11.20.2017Minutes of the Georgetown Commission on Aging City of Georgetown, Texas November 20, 2017 The City of Georgetown Commission on Aging met on November 20, 2017 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81h Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Chairman Gene Jantzen called the meeting to order at 6:00 p.m. Six Board members were present, with Board members Ron Brandon, Dennis Dalrymple, and Tiffany Enos absent, thus constituting a quorum. Also present were Linda White, Staff Liaison Office Specialist; Arlana Bryant, Medical/Health Coordinator with the Georgetown Fire Department. Legislative Regular Agenda B. Consideration and possible action to approve the minutes of the meeting held on October 16, 2017. Ginny Hahn moved to approve the minutes from the meeting held on October 16, 2017. Beverly Stehle seconded the motion, which the Board approved unanimously. (6-0) C. Discussion and updates regarding A Gift of Time -Adult Day Care — Josie Zamora, President, A Gift of Time -Adult Day Care. Ms. Zamora restated that A Gift of Time is a non-profit adult day care service, specializing in caring for seniors 60 years old or older living with mild to moderate dementia. The organization remains in the planning stage and is gaining more community support. Ms. Zamora and the Board continue looking for a building location, and have been considering using larger church buildings to have this program on site for about two years giving A Gift of Time some time to establish itself. Ms. Zamora and the Board continue to secure funding for the organization. Georgetown Health Foundation has awarded the organization a $5,000.00 grant. Strategic Partnerships for Community Services Funding (A Board/Commission associated with City of Georgetown) has awarded the organization a $17,000.00 grant. Ms. Zamora and the Board have a meeting scheduled in January 2018 with St. David's Foundation. Ms. Zamora asked the Commission if they would consider writing a letter in support of A Gift of Time -Adult Day Care. Chairman Jantzen suggested that Ms. Zamora prepare a draft of a letter of support, forward to him, and the item can be placed on the December agenda for discussion and possible action. D. Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing plans for the event — Virginia Lazenby, Commission on Aging. Ms. Lazenby reported that she, Fire Chief John Sullivan, and Gene Jantzen met with David Morgan, City Manager, to discuss Senior Day in Georgetown. Ms. Lazenby reported that Mr. Morgan expressed a definite interest Commission on Aging November 20, 2017 and support of the Georgetown Senior Expo, but he feels for the City to get behind an expo of this magnitude, there needs to be more in-depth planning which will take up to a year before the actual event. Mr. Morgan is requesting a new time line to be prepared. The Georgetown Senior Expo will be presented as a premier event for the City. Ms. Lezenby expressed that Georgetown Health Foundation is giving their support for the expo. The Georgetown Senior Expo Advisory Committee will continue working on the expo and a time line. E. Discussing of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Gene Jantzen, Board Chair. Transportation — Dan Bonner. Discussion pertained to other cities who have taken into consideration their senior population and trying to become more "senior friendly." Developers provide information for senior residents through publications of brochures that are distributed throughout the senior population. The same encouragement from businesses as they try to become classified as being "elder friendly." Affordable Housing — Dan Bonner moved to amend the agenda to allow discussion and possible action on the proposed new Low Income Housing Tax Credit Program that Council is considering at their November 28, 2017 Council Meeting. Virginia Lazenby seconded the motion, which the Board approved unanimously. (6-0). Discussion occurred. Dan Bonner moved that the Commission write a letter of endorsement to support the PEDCOR Development Group proposed construction of units of affordable housing in the Leander area. Virginia Lazenby seconded the motion. Chairman Jantzen called for any discussion/questions before a vote was to be taken. Bernie Farkas questioned if the age of this particular development is not restrictive, how does this indirectly benefit the senior population of the City of Georgetown? Discussion occurred. Ginny Hahn questioned how much does the Commission really know about this development and how the Commission is stepping into making a recommendation that does not affect the charge given the Commission on Aging in their bylaws? Discussion occurred. There being no further discussion/questions, the Chair called for a vote of the Commission. There were 3 who voted "for" and 2 who voted "against'. The motion carried for the letter of support on the proposed new Low Income Housing Tax Credit Program that Council is considering at their November 28, 2017 Council Meeting to be written. Dan Bonner will draft a letter and submit to Chairman Jantzen for review and finalization. Sun Ci Expo — the expo was held on October 25, 2017. Ginny Hahn reported that a panel of experts in their respective fields related to aging offered information and insight as they answered questions provided by both the audience and the moderator, Sun City resident Virginia Lazenby. Following the presentation, the participants visited with organizations who provide support in areas of caregiving, meal assistance, transportation, handyman services, home safety checks, emergency financial assistance, etc. Ginny Hahn reported that over 300 people attended. The event was very successful. F. Discussion regarding the upcoming five expiring terms of appointment in February 2018 on the Commission on Aging Advisory Board — Gene Jantzen, Board Chair. Commissioners whose terms expire in February 2018 are: Ron Brandon, Dennis Dalrymple, Tiffany Enos, Ginny Hahn, and Virginia Lazenby. All are eligible to apply for a second term. G. Discussion and possible action for Commission on Aging monthly meeting date during December 2017 — Gene Jantzen, Board Chair. Chairman Jantzen asked who among the Commission present would not be available to attend the meeting on December 18". Ginny Hahn and Dan Bonner stated they would be unavailable. Chairman Jantzen asked Linda White to email the Commission asking who would be available/unavailable for a December 18" meeting. Commission on Aging November 20, 2017 H. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Continue discussions pertaining to the Priority Initiatives during upcoming meetings. Discussion occurred. The agenda for the next Commission meeting will include the Senior Expo, expiring terms of current Commission and a draft of the letter of support for A Gift of Time -Adult Day Care. Adjournment The next Commission meeting will be Monday, December 18, 2017, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:58 p.m. on a motion by Bernie Farkas, seconded by Ginny Hahn, which the Board approved unanimously. (6-0) 4Gen antzen, Chairma Geo getown Commission on Aging TiBar os, etary Gear town Commission on Aging Commission on Aging November 20, 2017 Georgetown Commission on Aging Board Liaison Linda White Office Specialist (512) 930-3652 Linda. White Pgeorgetown.org Support staff John Sullivan Fire Chief (512) 930-3473 John.SullivanPgeorgetown.org Board Member Information Total # of Seats: 9 # of Seats Filled: 9 # of Vacancies: 0 Meeting Date/Time: 3rd Monday of each month at 6:00pm Meeting Location: Public Safety Operations & Training Center 3500 DB Wood Road, Georgetown _ Seat Notes Term Length: 2 years None Max Terms: 2 full terms - Notes: Role/Criteria/Notes Appt Date Exp Date Term Oath Stmt Aff Pub Dan Bonner Commissioner 3/17 2/19 2nd Full 3/15 2/17 1st Full 4/17/17 4/17/17 4/17/17 Senior living other PIA Date 4/25/15 OMA Date 4/25/15 At-home Ethics 4/2017 Ron Brandon Commissioner 3/17 2/18 1st Partial 2/23/17 2/23/17 2/23/27 2/23/17 Medical Profession, Senior living other Appt'd to fill vacancy left by William Dalton PIA Date 3/5/08 OMA Date 2/12/08 Ethics Orientation 2/2017 Dennis Dalrymple Commissioner 5/17 2/18 1st Partital 7/17/17 7/17/17 7/17/17 Service Provider to Seniors Appt'd to fill vacancy left by Valerie Nicholson (elected to Council) PIA Date OMA Date At -Home Ethics 07/17/2017 Tiffany Enos Secretary 3/16 2/18 1st Full 2/24/16 3/18/16 2/24/16 2/24/16 Service provider, Caregiver Delaney PIA Date OMA Date 3/2/16 3/2/16 Ethics Orientation 2/2016 Bernard Farkas Commissioner 3/17 2/19 1st Full V23/17 2/23/17 2/23/17 2/23/17 Service Provider to Seniors, Senior living in independent living oractive adult community PIA Date 2/25/06 OMA Date 1 2/25/06 Ethics Orientation 2/2017 Virginia Hahn Vice Chair 3/16 2/18 1st Full 3/14/16 3/14/16 3/14/16 2/25/15 Senior Living Other PIA Date OMA Date 3/7/15 3/9/15 1 At -Home Ethics 3/10/16 Gene Jantzen Chair 3/17 2/19 2nd Full 3/15 2/17 1st Full 2/23/17 2/23/17 2/23/17 2123/17 Senior living in Independent Active Adult Community Appt'd Chair 3/16_V PIA Date OMA Date 3/12/15 3/12/15 Ethics Orientation 2/2017 Virginia Lazenby Commissioner_ Business Community Member 3/76 2/18 1st Full 3/14/16 3/14/16 3/14/16 2/24/15 PIA Date OMA Date 5/5/15 1 5/5/15 At -Home Ethics 2/28/16 Beverly Stehle Commissioner 3/17 2/19 1st Full 2/23/17 2/23/17 2/23/17 2/23/17 Senior Living Other PIA Date OMA Date 4/12/17 3/26/17 Ethics Orientation 2/2017 Notice of Meeting for the Georgetown Commission on Aging of the City of Georgetown November 20, 2017 at 6:00 PM at the Public Safety Building, 3500 DR Wood Rd., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order — Gene Jantzen, Board Chair Legislative Regular Agenda B Consideration and possible action to approve minutes of the meeting held on October 16, 2017 — Gene Jantzen, Board Chair C Discussion and updates regarding A Gift of Time -Adult Day Care — Josie Zamora, President, A Gift of Time -Adult Day Care D Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing plans for the event — Virginia Lazenby, Commission on Aging E Discussion of Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health, Legal Aid — Gene Jantzen, Board Chair F Discussion regarding the upcoming five expiring terms of appointment in February 2018 on the Commission on Aging Advisory Board — Gene Jantzen, Board Chair G Discussion and possible action for Commission on Aging monthly meeting date during December 2017 — Gene Jantzen, Board Chair H Discussion of future agendas and priorities — Gene Jantzen, Board Chair CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the 13 day of e,-A b-C4— , 2017, at g . 53 N fl , and remained so posted for at least 72 continuous hours preced* the scheduled time of said meeting. Shelley Nowling, P' S'�cretary Page I of I 1 Notice of Agenda Meeting of the GEORGETOWN COMMISSION ON AGING City of Georgetown, Texas November 20, 2017 The Georgetown Commission on Aging will meet on Monday, November 20, 2017 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging Liaison at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. A. Call to Order — Gene Jantzen, Board Chair Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: B. Consideration and possible action to approve minutes of the meeting held on October 16, 2017 — Gene Jantzen, Board Chair C. Discussing and updates regarding A Gift of Time -Adult Day Care — Josie Zamora, President, A Gift of Time -Adult Day Care D. Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing plans for the event — Virginia Lazenby, Commission on Aging E. Discussing of Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health, Legal Aid — Gene Jantzen, Board Chair F. Discussion regarding the upcoming five expiring terms of appointment in February 2018 on the Commission on Aging Advisory Board — Gene Jantzen, Board Chair G. Discussion and possible action for Commission on Aging monthly meeting date during December 2017 — Gene Jantzen, Board Chair H. Discussion of future agendas and priorities — Gene Jantzen, Board Chair Adjournment Certificate of Posting I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Amended Agenda Meeting was posted at City Hall, 113 E. 81h Street, a place readily accessible to the general public at all times, on the day of , 2017, at and remained so posted for at least 72 hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary the dates for these town halls eetings will air live on Channel 18 and will be available on the website following the meetings. -ewise Town Hall: 40PAging Resources Town Hall it home safe? Wednesday, Oct. 25, SCB 9-10 a.m. Panel discussion and questions Oct. 3, 9:30 a.m., SCB 10-10:30 a.m. Aging Resources Fair ?d by the Firewise Group ,ent of a wildfire or a house fire, burning embers can omes and ignite leaves and other debris resulting in d loss. Your Sun City Texas Firewise program has been for more than nine years to keep your community safe ated about the steps you can take to protect your home i a disaster. We're among the 1,400 recognized Firewise ities in the nation and we work with leading experts g Firewise USA, the Texas A&M Forestry Service, awn Fire Department; Williamson County Emergency nent and others. Join us to learn about recent updates zse to keep your home Firewise. eakers include: albraith, Director of Property Underwriting at USAA, scuss USANs reduction in the fire coverage premium. -lines, Wildland Urban Interface Specialist with Texas Forest Service, will discuss how a community qualifies wise. etown Fire Department will offer an update on their .ms and activities and may have equipment on display. odson, Education Coordinator for the Sun City Firewise will discuss recent updates in how residents can work e their homes Firewise. ildlife Committee Town Hall: etail Deer Management , Oct. 17, 9:30 a.m., SCB City Texas Wildlife Management Committee will host Ill to discuss the activities of the committee on Oct. 17 Procedures used in the Whitetail Deer Management will be discussed. Recent deer census results will be as well as information on the upcoming capture process. luntzer, Sun City Texas Wildlife Biologist, and Paul ch, Sun City Texas vegetation management volunteer, *de detailed information about our deer management The discussion will also include recommendations for to reduce damage to landscape caused by deer and life. Other information about co -existing with deer in unity will be presented. s at the meeting are encouraged to ask questions wildlife management issues. Please join us on Oct. 25 to learn more about the resources available for seniors in our area. Beginning at 9 a.m. a panel of experts in their respective fields related to aging will offer information and insight as they answer questions provided by both the audience and the moderator, Sun City Texas resident Virginia Lazenby. Following the presentation, from 10-10:30 a.m., visit with organizations who provide support in areas such as caregiving, meal assistance, transportation to medical appointments, handyman services, home safety checks, emergency financial assistance and more. The panel discussion will be aired live on Channel 18 and available on the website following the presentation. Coffee and donuts will be provided. Panel Participants: — Lauren McAndrews with the Meals on Wheels program of Opportunities for Williamson & Burnet Counties —Vivian Harris with Capital Area Aging & Disability Resource Center — Sam Cortina with Adult Protective Services — Vickie Orcutt with Faith in Action Georgetown *sun City Texas Recycles presents The Five R's Town Hall Wednesday, Nov. 8, 9 a.m., SCB Bring your own coffee mug! Interest and need for information on what and where to recycle has grown since last year's Recycle Town Hall. According to the City of Georgetown's Solid n`IS Waste Manager Jordan Fengel, the response on how to properly dispose of the yellow Bag the Bag has been outstanding. This year, attendees will learn about the concept of the 5 R's: Refuse, Reduce, Reuse, Recycle and Rot. Representatives from the Community Association, Neighborhood Representative Organization, City of Georgetown, Texas Disposal Systems, Georgetown Metal Recycling, Williamson County Recycle Center and other organizations will be available to answer your questions. Join your fellow Sun City residents on Nov 8 from 9-11 a.m. in the Social Center Ballroom for some fun, entertainment and knowledge! Sun City Texas Recycles is a subcommittee of the NRO and made up of a team of residents. Their mission is to provide education and resources to assist residents in effective recycling and the proper disposal of household hazardous waste. Their goal is to help residents achieve responsible stewardship of the community's environment. YSOOCTOBER 2017 ONLINE: SCTEXAS.ORG Minutes of the Georgetown Commission on Aging City of Georgetown, Texas October 16, 2017 The City of Georgetown Commission on Aging met on October 16, 2017 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East V Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Chairman Gene Jantzen called the meeting to order at 6:03 p.m. Seven Board members were present, with Board members Dan Bonner and Ginny Hahn absent, thus constituting a quorum. Also present were Linda White, Staff Liaison Office Specialist; Arlana Bryant, Medical/Health Coordinator with the Georgetown Fire Department; and Patrick Lloyd, Community Resources Coordinator with the City Library. Legislative Regular Agenda B. Consideration and possible action to approve the minutes of the meeting held on September 18, 2017. Ron Brandon moved to approve the minutes from the meeting held on September 18, 2017. Dennis Dalrymple seconded the motion, which the Board approved unanimously. (7-0) C. Review the purpose and role of the Georgetown Commission on Aging and discuss additional resources needed to support the aging initiatives in the City — Gene Jantzen, Board Chair. The Commission reviewed and discussed each of the individual purposes of the Commission on Aging as listed in the Bylaws. Commission was encouraged to be mindful of any announcements of grants becoming available in support of senior citizens. The City currently has many agencies whose goals are to support needs of the senior citizen living in Georgetown. D. Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing plans for the event — Virginia Lazenby, Commission on Aging. Virginia distributed overview notes of the plans thus far for Senior Day in Georgetown. Discussion occurred. Virginia explained the Senior Day has two purposes: 1) to highlight the services, resources and opportunities for seniors in Georgetown, and 2) to recognize the significant contributions seniors make across Georgetown. Virginia is in hopes that Mayor Ross will make a proclamation stating indicating April 3' as Senior Day and several contributions of seniors throughout the City. From these discussions, a proposal came before the Commission. Consideration and possible action for the Commission on Aging to propose April 3, 2018 as Senior Day in Georgetown. Virginia Lazenby moved to approve the Commission on Aging to propose April 3, 2018 as Senior Day in Georgetown. Bernie Farkas seconded the motion, which the Board approved unanimously. (7-0). Commission on Aging October 16, 2017 Virginia will work with Fire Chief John Sullivan, support staff to Commission on Aging, to schedule an appointment for her, Gene Jantzen and himself to meet with David Morgan, City Manager, to discuss Senior Day in Georgetown and schedule a time to present at City Council Workshop. E. Discussion and updates on the Sun City Expo to be held on October 25, 2017 — Gene Jantzen, Board Chair. Discussion occurred regarding the "Aging Resources Town Hall" to be held in Sun City on October 25d'. Discussions and questions will be led by a panel of experts in their respective fields related to aging. Virginia Lazenby will be the moderator. Following the presentation, there will be an "Aging Resources Fair" that includes organizations who provide support to the senior population residing in Georgetown. F. Discussing of the Priority Initiatives: Communication',`,, Transportation, Dental Care, Affordable Housing, Mental Health — Gene Jantzen, Board Chair. Transportation — Dennis Dalrymple reported that Faith in Action is taking into.consideration conducting a study pertaining to long range planning and outreach for providing their services to the senior residents of Georgetown. Legal Aid: Patrick Lloyd introduced Brittany Carter, a University of Texas social work intern working on her Master thesis, and gaining experience/knowledge as she works with Patrick. On October 121, the Georgetown Gospel Justice Center held"an,Open House to celebrate their legal aid services provided at the Libraryevery third Saturday morning of each month. Dental: Beverly Stehle reported that she has discussed with approximately 50 dentiififthey would consider volunteering their services to provide dental care_, ;through a"recognized and licensed charitable organization, providing free or financially assisted dental care. None of the dentisf were interested. Falls: Ron Brandon expressed an interest in the ratio of falls/balances among senior citizens and the classes offered to seniors with these two health issues. Discussion occurred that Faith in Action provides classes on falls and balance to seniors. o Arlana Bryant, Medical/Health Coordinator with the Georgetown Fire Department, distributed a flyer: announcing a free workshop series entitled "A Matter of Balance; Managing Concerns about Falls": given October 25r' —November 171, sponsored by AGE of Central Texas and CaregiverU, .(funding provided through grant from St. David's Foundation). Communication:'; Tiffany will be managing the communications as needed for Senior Day in April. G. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Virginia Lazenby will be updating and discussing the Senior Expo ;Fair. Continue discussions pertaining to the Priority Initiatives during upcoming meetings. Adjournment The next Commission meeting will be Monday, November 20, 2017, at 6:00 p.m., at the Public Safety Facility, 3500 DB/Wood Road, Georgetown, Texas. The meeting adjourned at 7:57 pain. on a motion by Virginia Lazenby, seconded by Beverly Stehle, which the Board approved unanimously; (7-0) Gene Jantzen, Chairman Georgetown Commission on Aging Tiffany Enos, Secretary Georgetown Commission on Aging Commission on Aging October 16, 2017