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HomeMy WebLinkAboutMinutes_GVPID_11.13.2017City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, November 13, 2017 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78533 Members present: Melinda Marler, Chair; Norma Baker, Alternate; Richard Harrison; Cara McKinney, Alternate; Brian Ortego, Vice -Chair; Gary Newman, Developer Rep; Katie Porter; and Penny Evans, Developer Rep Members Absent: Marlene McMichael; Staff present: Jim Briggs, Utilities General Manager; Eric Nuner, Asst. Parks Director; Octavio Garza, Public Works Director; LaMar Kemp, Accountant; and Karen Frost, Planning Specialist. The meeting was called to order by Chair Marlen- at 6:02 p.m. A. Public wishing to address the Board. At the time of posting, no one had signed up to speak. B. Consideration and possible action to approve the minutes of the October 9, 2017 regular meeting - Karen Frost, Recording Secretary Motion by Newman to approve the minutes. Second by Ortego. Approved 5 - 0. (McMichael absent.) C. Presentation of the Georgetown Village Public improvement Distict (GVPID) monthly financial reports for the month of October 2017. La'Mar Kemp, Accountant Kemp reported that the taxes will be coming in for the next .fiscal year over the next few months. D. Discussion regarding the GVPID Master Plan - Eric Nuner, Assistant Parks and Recreation Director Nuner introduced the consultants that will be working on this project. Trey Sutton, KPA; Travis Crow, Covey Landscape; and Ronnie Stafford, Covey Landscape. Nuner explained that the board can snake a recommendation to the Council to hire the consultants for starting in December. The scope of work will include items like wayfinding signage, proposed design improvements and locations, opinion of probable casts, along with a proposed 5 year spending plan for the operational and maintenance costs. It is expected to take five months to develop the master plan and will be brought hack to the board in April for possible FY 2019 funding. Marler asked for clarification about why the consultants were already chosen without going out for bid. Briggs explained that engineers and architects fall under professional services contracts and those professional services are based on qualifications, not bids. Marler also asked about development standards. Briggs explained the difference between the PUD standards versus eligible PID public improvement expenses. There was a discussion of whether to have the board lead the discussion of changes and standards or to wait for the developer to direct the improvement levels. Nuner explains that the intent of this plan is to have the plan lead the discussion. Georgetown Village PID Page 1 of 3 Meeting: November 13, 2017 Ronnie Stafford, with Covey Landscaping reviewed the scope of work. They want to have the discussions with the board and citizens and then take that feedback to develop the pian. They will also have an inventory of existing amenities so .that the existing features can be built upon. They explained their experience with public plans. There was a discussion of the process and how each month's regular meeting will ,focus on a different topic for board input. They will bring suggestions for the board to work with. Newman says it will be important to get an overview established so that the developer can work with the plan. The board discussed having "one look and feel for the entire village", with the consultant. They all want a cohesive lank and thank it is important. Newman says he wants to be involved with the graphics and plan because it will need to be carried forward in the next sections. The consultant will be taking an inventory of what is 'there, not necessarily what is approved and not built. A whole new pian will be developed. E. Consideration and possible action to recommend to Council approval of Task Order KPA- 18-005 to Kasberg, Patrick, and Associates, LP of Georgetown, TX in the amount of $59,490 for a landscape, amenity, and wayfinding signage masterplan for the GVPID -- Eric Nurser, Assistant Parks and Recreation Director The Plan will include description of items, but not construction documents, including where amenities or plantings and signs are to be placed. The city is getting a rendering and layout, not construction documents. Motion by Ortego to recommend to council approval of the consultant to develop the GVPID Master Plan. Second by Harrison. Approved d — 0. (McMichael absent). F. Consideration and possible action related to improvements within the Georgetown Village Public Improvement District — Jim Briggs, General Manager of Utilities Briggs discussed gaps in amenities or improvements that were highlighted in prior meetings, primarily Bellaire street trees. Staff reviewed adding street trees, including talking to the school district, along this stretch of street. They do not errant to participate so this total cost of irrigation, trees and sidewalk in this section would cost approximately $151,000 to add. Staff looked at the costs for adding other amenities as requested. The board can choose to do something prior to the master plan being developed. It is at their discretion.. The Board reviewed the list of estimated costs for new improvements. Porter wants to start taking action on some of the items. Briggs explained that the list was developed from the board requesting it. The costs need to be reviewed as a possible part of the master plan so that there is consistency across the neighborhoods. There was discussion to consider the street trees, but not on the GISD side of Bellaire. These items will be included as pieces of the master plan design for possible consideration later. The consultants will also consider the possible constraints. Dr. Fleming — complained about mulch on Shell Road trees. Some trees are over street signs and need to be pruned. Rowan, Madrone and Summers Green are on the list to be considered for street trees and he wants them installed. He stated the Roundabout at Bellaire and Rosedale should be put back, with the gazebo. He asked For the board to Georgetown Village PID Page 2 of 3 Meeting: November 13, 2017 consider funding a bark park in Bedford Park like Holly Street bark park. He reported mowing has improved over the last month and a half. He wants to take care of disparities between the two sides of Shell Road. Marler asked about irrigation on Shell Road and said it should be part of the master plan. If anyone wants something else on the agenda for December contact Jim. He stated staff will modify the street trees for Bellaire to take out the school district side. G. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of Utilities Briggs reviews report. The roundabout lighting issue is still outstanding. Nuner reports that they will have to rework the bid to get it to work. The trip hazard work is wrapping up. H. Developer's Update - Gary Newman Newman reported the Concept Plan for the second section of the Georgetown has not changed. They are talking to builders. They are considering a new PID, structured differently. They are considering two traffic circles in the community and are a month away from announcing contract with builders. Arbors and Hills sections are under review. A large cave area, 37 acres is being dedicated to the Williamson County Conservancy. There will also be trails and parks. The west side park will be just north of that which is 91 acres owned by the city of Georgetown. There were suggestions to connect all the parks through trails. Newman asked that Beretta Park be maintained by the city if they pick up the rocks. Nuner confirmed it can be added to the contract. It was just accepted as a city park. There is not a current plan for irrigation or development as a park at this time. Michael Charles, appreciates this board, and the north side park. Wants to talk about safety. He is concerned that the city took roundabout out at Bellaire and Rosedale. The pool at Village Commons slows down the traffic. He wants the same for the other side to slow the traffic and make it safer. He doesn't want speed bumps. He suggests adding what the PID is responsible for in the brochure. Adjournment Motion I,,,,y Ortego to arijourn. Second by Porter. The meeting was adjourned at 8:21 p.m. Approved, Melinda Marler, Chair Georgetown Village PID Meeting: November 13, 2017 Attest, Katie Porter Page 3 of 3