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HomeMy WebLinkAboutMinutes_COA_12.18.2017Minutes of the Georgetown Commission on Aging City of Georgetown, Texas December 18, 2017 The City of Georgetown Commission on Aging met on December 18, 2017 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 811 Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Chairman Gene Jantzen called the meeting to order at 6:10 p.m. Five Board members were present, with Tiffany Enos arriving later during the meeting, which then made six Board members present. Board members Dan Bonner, Ginny Hahn, and Bernard Farkas were absent, thus constituting a quorum. Also present were Fire Chief John Sullivan, Linda White, Staff Liaison Office Specialist, Patrick Lloyd, Community Resources Coordinator with the City Library, and Arlana Bryant, Medical/Health Coordinator with the Georgetown Fire Department. Legislative Regular Agenda B. Consideration and possible action to approve the minutes of the meeting held on November 20, 2017. Ron Brandon moved to approve the minutes from the meeting held on November 20, 2017. Beverly Stehle seconded the motion, which the Board approved unanimously. (5-0) C. Review of the Open meetings Act — Shelley Nowling, City Secretary for the City of Georgetown. Ms. Nowling distributed information and shared highlights of the Texas Open Meetings Act. D. Discussion and possible action on revisions to a draft letter from Commission on revisions to a draft letter from Commission on Aging supporting the need for adult day care through A Gift of Time Adult Day Care organization — Gene Jantzen, Board Chair. After discussion, the Commission revised the last paragraph to read as, "In summary, the City of Georgetown needs the initiative set forth by AGOT, the Commission on Aging is supportive of this initiative and we encourage your Foundation to join in support of AGOT as we make every effort to make our community the best it can be for our Seniors needs." Beverly Stenhle moved to approve the Commission's letter in support of the Gift of Time Adult Day Care to the St. David's Foundation, with the revised last paragraph. Ron Brandon seconded the motion, which the Board approved unanimously. (5-0) E. Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing plans for the event — Virginia Lazenby, Commission on Aging. Ms. Lazenby reported that a planning meeting of interested parties is scheduled for early January. Ms. Lazenby reiterated that she did contact the Sheraton to inform them that there would not be a spring event. Commission on Aging December 18, 2017 F. Discussion regarding the upcoming five expiring terms of appointment in February 2018 on the Commission on Aging Advisory Board — Gene Jantzen, Board Chair. Chairman Jantzen reminded those present whose terms would be ending March 1 ", if interested in serving another term on the Commission, applications are due on January 5, 2018. Chairman Jantzen also encouraged Commission members to invite anyone whom they felt would be an active, dedicated candidate to serve on the Commission on Aging, especially a potential candidate living in the southeast quadrant of the City of Georgetown. G. Discussing of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Gene Jantzen, Board Chair. Transportation: Dennis Dalrymple reported that Faith in Action continues to meet to discuss and re-evaluate the transportation program. H. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Discussion occurred. Virginia Lazenby will be discussing the Senior Expo timeline. Dennis Dalrymple will review the results of the long range transportation plan of Faith in Action. Beverly Stehle would like for the Commission to discuss the possibility of discontinuing the dental priority initiative. Tiffany Enos would like to update the Commission on the communication priority initiative. Chairman Jantzen asked Patrick Lloyd if there was anything he would like to share with the Commission. Mr. Lloyd did state there has been a recent increase in the number of senior residents inquiring about health coverage for seniors. Mr. Lloyd attributes this increase of interest is due to the nationwide discussions regarding Obama Care. Chairman Jantzen asked Arlana Bryant about the status of the Fall Prevention Program. Ms. Bryant reported that she and Barbara Graham, Faith in Action, would conduct their first program on January 22, 2018. Ms. Bryant shared that she and her husband will be relocating back to Georgia after the first of the year. Adjournment The next Commission meeting will be Monday, February 19, 2018 at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 6:58 p.m. on a motion by Tiffany Enos, seconded by Beverly Stehle, which the Board approved unanimously. (6-0) Y /1111 6A, w4i; r Gen antzen, hairman Tiff os, Se tary Ge town Commission on Aging Georgetown Commission on Aging Commission on Aging December 18, 2017 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas December 18, 2017 The City of Georgetown Commission on Aging met on December 18, 2017 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East Bch Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Chairman Gene Jantzen called the meeting to order at 6:10 p.m. Five Board members were present, with Tiffany Enos arriving later during the meeting, which then made six Board members present. Board members Dan Bonner, Ginny Hahn, and Bernard Farkas were absent, thus constituting a quorum. Also present were Fire Chief John Sullivan, Linda White, Staff Liaison Office Specialist, Patrick Lloyd, Community Resources Coordinator with the City Library, and Arlana Bryant, Medical/Health Coordinator with the Georgetown Fire Department. Legislative Regular Agenda B. Consideration and possible action to approve the minutes of the meeting held on November 20, 2017. Ron Brandon moved to approve the minutes from the meeting held on November 20, 2017. Beverly Stehle seconded the motion, which the Board approved unanimously. (5-0) C. Review of the Open meetings Act — Shelley Nowling, City Secretary for the City of Georgetown. Ms. Nowling distributed information and shared highlights of the Texas Open Meetings Act. D. Discussion and possible action on revisions to a draft letter from Commission on revisions to a draft letter from Commission on Aging supporting the need for adult day care through A Gift of Time Adult Day Care organization — Gene Jantzen, Board Chair. After discussion, the Commission revised the last paragraph to read as, "In summary, the City of Georgetown needs the initiative set forth by AGOT, the Commission on Aging is supportive of this initiative and we encourage your Foundation to join in support of AGOT as we make every effort to make our community the best it can be for our Seniors needs." Beverly Stenhle moved to approve the Commission's letter in support of the Gift of Time Adult Day Care to the St. David's Foundation, with the revised last paragraph. Ron Brandon seconded the motion, which the Board approved unanimously. (5-0) E. Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing plans for the event — Virginia Lazenby, Commission on Aging. Ms. Lazenby reported that a planning meeting of interested parties is scheduled for early January. Ms. Lazenby reiterated that she did contact the Sheraton to inform them that there would not be a spring event. Commission on Aging December 18, 2017 F. Discussion regarding the upcoming five expiring terms of appointment in February 2018 on the Commission on Aging Advisory Board — Gene Jantzen, Board Chair. Chairman Jantzen reminded those present whose terms would be ending March I ", if interested in serving another term on the Commission, applications are due on January 5, 2018. Chairman Jantzen also encouraged Commission members to invite anyone whom they felt would be an active, dedicated candidate to serve on the Commission on Aging, especially a potential candidate living in the southeast quadrant of the City of Georgetown. G. Discussing of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Gene Jantzen, Board Chair. Transportation: Dennis Dalrymple reported that Faith in Action continues to meet to discuss and re-evaluate the transportation program. H. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Discussion occurred. Virginia Lazenby will be discussing the Senior Expo timeline. Dennis Dalrymple will review the results of the long range transportation plan of Faith in Action. Beverly Stehle would like for the Commission to discuss the possibility of discontinuing the dental priority initiative. Tiffany Enos would like to update the Commission on the communication priority initiative. Chairman Jantzen asked Patrick Lloyd if there was anything he would like to share with the Commission. Mr. Lloyd did state there has been a recent increase in the number of senior residents inquiring about health coverage for seniors. Mr. Lloyd attributes this increase of interest is due to the nationwide discussions regarding Obama Care. Chairman Jantzen asked Arlana Bryant about the status of the Fall Prevention Program. Ms. Bryant reported that she and Barbara Graham, Faith in Action, would conduct their first program on January 22, 2018. Ms. Bryant shared that she and her husband will be relocating back to Georgia after the first of the year. Adjournment The next Commission meeting will be Monday, February 19, 2018 at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 6:58 p.m. on a motion by Tiffany Enos, seconded by Beverly Stehle, which the Board approved unanimously. (6-0) i Gen antzen, hairman Tiffa os, Se etary Ge town Commission on Aging Georgetown Commission on Aging Commission on Aging December 18, 2017 /,f a.'eqx- 7 Georgetown Commission on Aging Board Liaison Linda White Office Specialist (512) 930-3652 Linda.White@georgetown.org Support Staff John Sullivan Fire Chief (512) 930-3473 John.Sulliva n@georgetown.org Board Member Information Total N of Seats: 9 N of Seats Filled: 9 p of Vacancies: 0 Meeting Date/Time: 3rd Monday of each month at 6:00pm Meeting Location: Public Safety Operations & Training Center 3500 DB Wood Road, Georgetown Seat Notes ` Term Length: 2 years None Max Terms: 2 full terms = Notes: Role/Criteria/Notes Appt Date Exp Date Term Oath Stmt Aff Pub Dan Bonner 501 Dove Hollow Trail Georgetown, TX 78633 (512)876-9145 (512)868-1205 dancucr@gmail.com C Commissioner 3/17 2/19 2nd Full 3/15 2/17 1st Full 4117/17 4/17/17 -- 4/17117 Seniorlivingo h PIA Date 4/25/15 OMA Date 4/25/15 At-home Ethics 4/2017 Ron Brandon 511 Sundance Georgetown, TX 78633 (512) 864-3340 (512) 686-5882 rabrandon@suddenlink.net Commissioner _ 3/17 2/18 1st Partial :,z3n7 Z//23n7 Zj:3ro v:3/17 Medical Pf fession, Senior living othW / Appt'dd to fill vacancy left by William Dalton PIA Date OMA Date 3/5/08 2/12/08 Ethics Orientation 2/2017 Dennis Dalrymple 211 Rancho Buena Drive TX 78628 948-2273 dalrymple.da@gmail.com Member 5/17 2/18 1st Partital Servi�'niorsGeorgetown, alerie icholson (elected to counal) PIA Date OMA Date(512) Tiffany Enos 6810 Lakewoods Drive S Georgetown, TX 78633 (512)635-4123 (512)819-9500 tiffanvenosl20Pgmail.com Secretary 3/16 2/18 1st Full 2/24/16 3/I11/16 2/24/16 2/24116 Servjteprovidfregiver Delaney ��// PIA Date OMA Date 3/2/16 3/2/16 Ethics Orientation 2/2016 Bernard Farkas 200 Trail Rider Way Georgetown, TX 78633 (512)864-7989 (512)864-5053 berniefarkas@suddenlink.net Commissioner 3/17 2/19 1st Full 2/23/17 2/23/17 2/23/17 2/23117 service Provider to senio s, nior living in independent living or act adultc munity PIA Date OMA Date 2/25/06 2/25/06 Ethics Orientation 2/2017 Virginia Hahn 515 Dove Hollow Trail Georgetown, TX 78633 (512)240-4323 hahngin@suddenlink.net vice Chair 3/16 2/18 1st Full 3/14116 3/14116 3/14/16 Z/25/15 Senior Living Oth PIA Date OMA Date 3/9/15 3/7/15 At -Horne Ethics 3/10/16 Genelantzen 422 McKinney Falls Lane Georgetown, TX 78633 (512) 864-5339 geneia1ntzen@gmail.com Chair 3/17 2/19 2nd Full 3/15 2/17 1st Full 2123/17 2/23/17 2/23/17 Z/23117 Senior I' 1ng in Independent Active Adul ommunity Appt'd Chair 3/16 PIA Date 3/12/15 1 FOMA Date 3/12/15 Ethics Orientation 2/2017 Virginia Lazenby 101 Mountain Laurel Way Georgetown, TX 78633 (512)818-0988 (512)868-3710 realtor@virginiavaluesvou.com Commissioner 3/16 2/18 1st Full 3114/16 3/14/16 3/14n6 2/24/15 Bus in s Community Member 7 PIA Date OMA Date 5/5/15 5/S/15 At -Home Ethics 2/28/16 Beverly Stehle 702 Mariposa Circle Georgetown, TX 78628 (512)869-0180 pbltx@verizon.net Commissioner 3/17 2/19 1st Full Z/23/17 2/23117 Z/23/17 2/23/17 Senior Living Other PIA Date OMA Date 4/12/17 3/26/17 Ethics Orientation 2/2017 Notice of Agenda Meeting of the GEORGETOWN COMMISSION ON AGING City of Georgetown, Texas December 18, 2017 The Georgetown Commission on Aging will meet on Monday, December 18, 2017 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging Liaison at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 81' Street for additional information; TTY users route through Relay Texas at 711. Regular Session This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. A. Call to Order — Gene Jantzen, Board Chair Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: B. Consideration and possible action to approve minutes of the meeting held on November 20, 2017 — Gene Jantzen, Board Chair C. Review of the Open Meetings Act — Shelley Nowling, City Secretary D. Discussion and possible action on revisions to a draft letter from Commission on Aging supporting the need for adult day care through A Gift of Time Adult Day Care organization — Gene Jantzen, Board Chair E. Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing plans for the event — Virginia Lazenby, Commission on Aging F. Discussion regarding the upcoming five expiring terms of appointment in February 2018 on the Commission on Aging Advisory Board — Gene Jantzen, Board Chair G. Discussing of Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health, Legal Aid — Gene Jantzen, Board Chair H. Discussion of future agendas and priorities — Gene Jantzen, Board Chair Adjournment Certificate of Posting I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Amended Agenda Meeting was posted at City Hall, 113 E. 8'" Street, a place readily accessible to the general public at all times, on the day of , 2017, at , and remained so posted for at least 72 hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary r-- s , HALL _ C1TY OF GE0RGETOWN G E 0 E�T3WN R Ek TXAS December 18, 2017 Mr. Andrew Levack Senior Program Officer for Healthy Aging St. David's Foundation 1303 San Antonio Street, Suite 500 Austin, TX 78701 Dear Mr. Levack, The Georgetown Commission on Aging fully supports A Gift of Time Adult Day Care (AGOT), an organization established to fill a major need In Georgetown. The Georgetown Commission on Aging was created as a result of a survey conducted in 2009 to identify resources and services needed for seniors living in Georgetown. Survey results also indicated the need for affordable adult day care in Georgetown. None exists today. Georgetown residents 65 and older — an age group particularly prone to dementia issues —comprise over 25% of the City's estimated 67,000+ population. This older segment is likely to grow even faster than the general population because of the attraction of adult communities, such as Sun City, and senior living centers. Georgetown remains one of the fastest growing cities in the US. Thus, the need for adult day care will become even more urgent in the coming years. Not only will those afflicted with Alzheimer's and other forms of dementia be served by the envisioned adult day care programs, but, just as important, AGOT will serve their caregivers, who bear the brunt —many times alone —of dealing with the challenges dementia poses. AGOT has spent the last year getting organized, creating community awareness, and establishing a collaborative arrangement with Amazing Place, an organization established over twenty years ago in Houston, to learn best practices from that well -regarded organization. It has also received some funding through several grants and private donations. AGOT has been diligently searching for and exploring options for a property that can accommodate its needs for at least three to five years. The ideal location is one that would allow expansion as demand for AGOT's services grows. AGOT needs funding to lease or purchase a facility and renovate it to meet state requirements as well as AGOT's standards for holistic programs that serve both the day care guest and the caregiver. AGOT also needs support for start-up operating expenses. Although AGOT is preparing to initiate a fund-raising campaign, its efforts are stymied to some degree by the inability to point to a physical building. Financial support by the St. David's foundation would help immensely. In summary, the City of Georgetown needs the initiative set forth by AGOT, the Commission on Aging is supportive of this initiative and we encourage your Foundation to join in support of AGOT as we ,PTA !ke ev-e"ffort to make our community the best it can be for our Seniors needs. Sir( erely, Gene Jantzen,/ Chair, Georgetown Commission on Aging I R �. Brx 41�n I George -111c. Texas 7362 % ;409 112 93Y, 36,? 5121 930'622 (fax) Www.genpjat0'hln.Org i ms(_d eorgetowintx.or Minutes of the Georgetown Commission on Aging City of Georgetown, Texas November 20, 2017 The City of Georgetown Commission on Aging met on November 20, 2017 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8`h Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Chairman Gene Jantzen called the meeting to order at 6:00 p.m. Six Board members were present, with Board members Ron Brandon, Dennis Dalrymple, and Tiffany Enos absent, thus constituting a quorum. Also present were Linda White, Staff Liaison Office Specialist; Arlana Bryant, Medical/Health Coordinator with the Georgetown Fire Department. Legislative Regular Agenda B. Consideration and possible action to approve the minutes of the meeting held on October 16, 2017. Ginny Hahn moved to approve the minutes from the meeting held on October 16, 2017. Beverly Stehle seconded the motion, which the Board approved unanimously. (6-0) C. Discussion and updates regarding A Gift of Time -Adult Day Care — Josie Zamora, President, A Gift of Time -Adult Day Care. Ms. Zamora restated that A Gift of Time is a non-profit adult day care service, specializing in caring for seniors 60 years old or older living with mild to moderate dementia. The organization remains in the planning stage and is gaining more community support. Ms. Zamora and the Board continue looking for a building location, and have been considering using larger church buildings to have this program on site for about two years giving A Gift of Time some time to establish itself. Ms. Zamora and the Board continue to secure funding for the organization. Georgetown Health Foundation has awarded the organization a $5,000.00 grant. Strategic Partnerships for Community Services Funding (A Board/Commission associated with City of Georgetown) has awarded the organization a $17,000.00 grant. Ms. Zamora and the Board have a meeting scheduled in January 2018 with St. David's Foundation. Ms. Zamora asked the Commission if they would consider writing a letter in support of A Gift of Time -Adult Day Care. Chairman Jantzen suggested that Ms. Zamora prepare a draft of a letter of support, forward to him, and the item can be placed on the December agenda for discussion and possible action. D. Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing plans for the event — Virginia Lazenby, Commission on Aging. Ms. Lazenby reported that she, Fire Chief John Sullivan, and Gene Jantzen met with David Morgan, City Manager, to discuss Senior Day in Georgetown. Ms. Lazenby reported that Mr. Morgan expressed a definite interest Commission on Aging November 20, 2017 and support of the Georgetown Senior Expo, but he feels for the City to get behind an expo of this magnitude, there needs to be more in-depth planning which will take up to a year before the actual event. Mr. Morgan is requesting a new time line to be prepared. The Georgetown Senior Expo will be presented as a premier event for the City. Ms. Lezenby expressed that Georgetown Health Foundation is giving their support for the expo. The Georgetown Senior Expo Advisory Committee will continue working on the expo and a time line. E. Discussing of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Gene Jantzen, Board Chair. Transportation — Dan Bonner. Discussion pertained to other cities who have taken into consideration their senior population and trying to become more "senior friendly." Developers provide information for senior residents through publications of brochures that are distributed throughout the senior population. The same encouragement from businesses as they try to become classified as being "elder friendly." Affordable Housing — Dan Bonner moved to amend the agenda to allow discussion and possible action on the proposed new Low Income Housing Tax Credit Program that Council is considering at their November 28, 2017 Council Meeting. Virginia Lazenby seconded the motion, which the Board approved unanimously. (6-0). Discussion occurred. Dan Bonner moved that the Commission write a letter of endorsement to support the PEDCOR Development Group proposed construction of units of affordable housing in the Leander area. Virginia Lazenby seconded the motion. Chairman Jantzen called for any discussion/questions before a vote was to be taken. Bernie Farkas questioned if the age of this particular development is not restrictive, how does this indirectly benefit the senior population of the City;of Georgetown? Discussion occurred. Ginny Hahn questioned how much does the Commission really know about this development and how the Commission is stepping into making a recommendation that does not affect the charge given the Commission on Aging in their bylaws? Discussion occurred. 'There being no further discussionlquestions, the Chair called for a vote of the Commission. There were 3 who voted "for" and 2 who voted "against". The motion carried for the letter of support on the proposed new Low Income Housing Tax Credit Program that Council is considering at their November 28, 2017 Council Meeting to be written. Dan Bonner will draft a letter and submit to Chairman Jantzen for review and finalization. Sun City Expo — the expo was held on October 25, 2017., Ginny Hahn reported that a panel of experts in their respective fields related to aging offered information and insight as they answered questions provided by;both the audience and the moderator, Sun City resident Virginia Lazenby. Following the presentation,, the participants visited with organizations who provide support in areas of caregiving, meal assistance, transportation, handyman services, home safety checks, emergency financial assistance, etc. Ginny Hahn reported that over 300 people attended. The event was very successful. F. Discussion regarding the upcoming five expiring terms of appointment in February 2018 on the Commission on Aging Advisory Board — Gene Jantzen, Board Chair. Commissioners whose terms expire in February 2018 are: Ron Brandon, Dennis Dalrymple, Tiffany Enos, Ginny Hahn, and Virginia Lazenby. All are eligible to apply for a second term. G. Discussion and possible action for Commission on Aging monthly meeting date during December 2017 — Gene Jantzen, Board Chair. Chairman Jantzen asked who among the Commission present would not be available to attend the meeting on December 18'. Ginny Hahn and Dan Bonner stated they would be unavailable. Chairman Jantzen asked Linda White to email the Commission asking who would be available/unavailable for a December 18' meeting. Commission on Aging November 20, 2017 H. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Continue discussions pertaining to the Priority Initiatives during upcoming meetings. Discussion occurred. The agenda for the next Commission meeting will include the Senior Expo, expiring terms of current Commission and a draft of the letter of support for A Gift of Time -Adult Day Care. Adjournment The next Commission meeting will be Monday, December 18, 2017, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:58 p.m. on a motion by Bernie Farkas, seconded by Ginny Hahn, which the Board approved unanimously. (6-0) Commission on Aging November 20, 2017 Notice of Meeting for the Georgetown Commission on Aging of the City of Georgetown December 18, 2017 at 6:00 PM at the Public Safety Facility, 3500 DB Wood Rd., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order — Gene Jantzen, Board Chair Legislative Regular Agenda B Consideration and possible action to approve minutes of the meeting held on November 20, 2017 — Gene Jantzen, Board Chair C Review of the Open Meetings Act — Shelley Nowling, City Secretary D Discussion and possible action on revisions to a draft letter from Commission on Aging supporting the need for adult day care through A Gift of Time Adult Day Care organization — Gene Jantzen, Board Chair E Discussion and updates on the Georgetown Senior Expo Advisory Committee and developing plans for the event — Virginia Lazenby, Commission on Aging F Discussion regarding the upcoming five expiring terms of appointment in February 2018 on the Commission on Aging Advisory Board — Gene Jantzen, Board Chair G Discussing of Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health, Legal Aid — Gene Jantzen, Board Chair H Discussion of future agendas and priorities — Gene Jantzen, Board Chair CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the 05 day of �G�,rr�e.l , 2017, at 3' 30fly) , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowling&Secretary 6— Page 1 of 12 TEXAS OPEN MEETINGS ACT • Adopted in 1967 • Gives the public nearly complete access to the meeting of a governing body. • Assures that all citizens have the right to be informed about and participate in their own governance • The Open Meetings Act applies to all Boards and Commissions meetings and the City Council meetings. "DO NOTS" TO REMEMBER • WALKING QUORUMS: A "walking quorum" occurs when members of a governmental body meet in a series of meetings in person or via phone or other electronic communication in numbers less than a quorum to discuss business and avoid the requirements of the Act • During a meeting, members must not discuss anything that is not on that meeting's agenda • Cannot speak about board business unless there is a quorum present and a posted agenda. A Special Note on Open Meetings With today's technology, such as email and texting, Advisory Board Members need to be especially careful not to violate the Open Meetings Act. A violation can take place when a Member communicates with a quorum of other Members through email. A violation can also occur if a member uses "reply all" to respond to an email. Any time a majority of members discuss, email or text a particular matter or issue, it is considered "a meeting" and the Open Meetings Act requirements apply. The Open Meetings Act (OMA) applies whenever a quorum of Board Members meet to discuss board matters. A violation of the OMA occurs when the discussion takes place outside of a properly noticed/posted open public meeting. If a member wants to share something with other members of the board, he or she can provide the information to the Board Liaison for distribution. The Board Liaison will send the information with the correct disclaimer information or instruction attached or add the item for discussion on the next board agenda to be posted. The City Secretary's Office can provide you with that disclaimer statement upon request. Nondisclosure Statement Please use the following language at all times when communicating with your Board: THE FOLLOWING IS PROVIDED FOR YOUR INFORMATION ONLY. PLEASE DO NOT REPLY TO THE ORIGINATOR OF THE FORWARDED MESSAGE, OR TO ANOTHER MEMBER, AS THAT COULD LEAD TO A VIOLATION OF THE OPEN MEETINGS ACT. GROUP DISCUSSION OF THIS INFORMATION IS POSSIBLE BY POSTING AS A DISCUSSION ITEM FOR A FUTURE MEETING. TEXAS OPEN MEETINGS ACT (TOMA) HIGHLIGHTS Texas Government Code Chapter 551 Adopted in 1967, the act essentially gives the public near -complete access to the meetings of a governing body. The law is based on the principle that citizens have the right to be informed about and participate in their own governance, and reviewing courts conduct their analysis of TOMA issues with this principle in mind. Here are highlights of the Act to keep in mind: Generally, every meeting of a governmental body shall be open to the public Boards and Commissions Purpose ➢ The City Charter states that boards, commissions and committees are established to assist City Council in carrying out its duties in accordance with State law. ➢ You play a critical role in City Government. Your expertise and detailed review, evaluation, and recommendations assist the City Council in making informed decisions for the City of Georgetown. ➢ As a board or commission member, you are responsible for adhering to the ethics rules and laws covered in this presentation. Governmental Body ➢ A deliberative body with rulemaking or quasi-judicial power that is classified as a department, agency, or political subdivision of a county or municipality ➢ If a governmental body routinely adopts an advisory committee's recommendations, the committee will likely be considered a governmental body and subject to TOMA Quorum ➢ Generally a majority of members, but may vary ➢ Refer to the applicable Ordinance or Bylaws for your board or commission to determine the number of members necessary for a quorum Meeting — A Deliberation ➢ Oral or written exchange; ➢ Between a quorum of a governmental body or between a quorum of a governmental body and another person; ➢ During which public business or public policy over which the governmental body has supervision or control is discussed or considered; or ➢ During which the governmental body takes formal action Meeting — A Gathering ➢ Called by the governmental body; ➢ At which a quorum of members of the governmental body is present; ➢ Conducted by or for the governmental body; and ➢ At which members receive or give information, ask or receive questions from any third person about public business or policy over which the governmental body has supervision or control Exceptions to "Meetings" ➢ Social functions unrelated to the public business that are conducted by the governmental body; ➢ Attendance by a quorum of the governmental body at a regional, state, or national convention or workshop; or ➢ Attendance by a quorum of the governmental body at a ceremonial event or press conference AS LONG AS... o Formal action is not taken; and o Any discussion of public business is incidental to the event Notice of Meetings — Agendas ➢ Written notice of all meetings is required and must state the date, time, place and subject of the matters to be discussed ➢ The notice must be posted at least 72 hours in advance on the bulletin board outside of City Hall and on the City's website ➢ Action taken at a meeting without proper notice is voidable ➢ Don't worry, Linda handles all of this for you! Open Session ➢ A meeting of a governmental body must be held in a location accessible to the public ➢ The public is permitted to attend ➢ A quorum of the governmental body must be present in the meeting room ➢ Minutes must be kept and are public records Remedies and Penalties ➢ Actions taken by a governmental body in violation of the Open Meetings Act are voidable ➢ An interested person (including the media) may bring legal action to stop, prevent, or reverse a violation of the Open Meetings Act ➢ A court may assess costs of litigation and reasonable attorney's fees against the governmental body if the interested person prevails Member Liability It is a Violation of the Open Meetings Act to: ➢ Participate in a closed meeting knowing that a certified agenda or tape recording is not being made o Penalty: Class C Misdemeanor ➢ Knowingly and without lawful authority make a certified agenda or tape recording of a closed session public o Penalty: Class B Misdemeanor and liability to a person injured or damaged by disclosure including actual damages, attorney fees, costs, and exemplary damages ➢ Knowingly conspire to circumvent the Act by meeting in numbers less than a quorum for the purpose of secret deliberations in violation of the Act o Penalty: Fine of $100-$500 and/or County Jail for 1-6 months ➢ Call or aid in calling or arranging a illegal closed meeting, close or aid in closing a meeting open to the public, or participate in the illegal closed meeting o Penalty: Fine of $100-$500 and/or County Jail for 1-6 months Linda White From: Dan Bonner <dancucr@gmail.com> Sent: Wednesday, December 13, 2017 9:04 PM To: Linda White Cc: ron brandon; Dennis Dalrymple; Tiffany Enos; Virginia Lazenby, Ginny Hahn; Gene Jantzen; Beverly Stehle; John Sullivan; Patrick Lloyd; Arlana Bryant Subject: Re: Commission on Aging December 18th meeting Gene and Commission members, I commend Chairperson Gene for the strong letter of support for AGOT's approach to the St David's Foundation. In my absence, I urge the Commission members present to support sending this letter. Merry Christmas to you all, Dan Dan Bonner (512) 876.9145 On Dec 13, 2017, at 4:40 PM, Linda White <Linda.White@georgetown.org> wrote: Commission, I will share first, I have polled the Commission members as to whether or not they will be in attendance at the December 18th meeting. Of the 9 members, only 5 members stated they will be in attendance. Dennis, Gene, Beverly, Virginia and Ron indicated they will be present. This number will be the quorum in order to conduct the meeting. Attached is the agenda for the upcoming meeting and draft minutes of the November meeting. I have also attached a draft of the letter for A Gift of Time. Gene is asking for you to please review and be prepared to make changes. The City Secretary, Shelley Nowling, will have information regarding the Open Meetings Act that she will distribute at the meeting. I will see you all on Monday evening. Thank you, Linda Linda -White Office Specialist Georgetown City Had 113 East 8t4 Street GeorgetowM Texas 78626 (512) 930-3652 (512) 930-3659 - Fax linda.white@georgetown.org <Commission on Aging Meeting Agenda 12-18-2017.pdf> <Commission on Aging DRAFT Meeting Minutes 11-20-2017.pdf5 <DRAFT Letter of Support for A Gift of Time.pdf5 Shelley Nowling From: District4 Sent: Monday, November 27, 2017 2:59 PM To: Charlie McNabb Cc: Shelley Nowling; David Morgan; Mayor Subject: FW: Tax Credit Letter from the Commission on Aging Attachments: November 20 Commission on Aging Agenda.htm Charlie -- please see e-mail string below. I am challenging the letter submitted by the Commission on Aging on the grounds that the topic of a letter in support of the Affordable Housing project was not on the Commission's agenda — and hence did not conform to the letter, or the intent, of our Open Meetings laws. Shelley notes the there is a general, and standing, provision in the Commission on Aging stock agenda that indicates "Discussions of priorities... including affordable housing..." I think that is overstepping reasonable bounds on the Open Meetings provisions. The public at large, and indeed the members themselves, have no opportunity to prepare for discussions on the specific topic. Taken literally, the Council could adopt a similar procedure and simply list as part of our boilerplate agenda "Discussions of all issues and items pertaining to the Council Strategic Plan" and use that umbrella to discuss nearly any topic we wished, and take any action we decided upon as a result of those discussions. That is obviously bad policy and it needs to be nipped in the bud here. Thanks for considering this — and I do intend to raise a point of order if the Commission on Aging Letter is allowed to come before council tomorrow. //Steve// Steve Fought Council Member District 4 Georgetown, Texas From: Shelley Nowling Sent: Monday, November 27, 2017 2:36 PM To: District4 Subject: RE: Tax Credit Letter from the Commission on Aging Steve, I will check into this further, but the Commission on Aging has a repetitive item on all of their agendas that allows affordable housing discussion. On the November 20th Agenda (attached), it will be Item E. Thank you, Shelley Shelley Nowling City Secretary City of Georgetown 113 E. 8th St. Georgetown, TX 78626 512-931-7715 512-930-3651 Fax: 512-930-3659 shelley.nowling@georgetown.org —Original Message — From: District4 Sent: Monday, November 27, 2017 2:16 PM To: Shelley Nowling <shelley.nowling@georgetown.org> Subject: RE: Tax Credit Letter from the Commission on Aging Thanks. I will ask how the commission voted to approve that letter since it doesn't appear the item was listed as an agenda item. How does that confirm with the open meetings laws? Steve Steve Fought Council Member District 4 Georgetown, Texas From: Shelley Nowling Sent: Monday, November 27, 20171:50 PM To: GRP_CCouncil Cc: David Morgan; Charlie McNabb; Linda White Subject: Tax Credit Letter from the Commission on Aging Mayor and Councilmembers, The Commission on Aging has submitted the attached letter for your review. The letter addresses their support of the proposed Low Income Housing Tax Credit Program that you will be considering at tomorrow evening's meeting. Thank you, Shelley Shelley Nowling City Secretary City of Georgetown 113 E. 8th St. Georgetown, TX 78626 512-931-7715 512-930-3651 Fax: 512-930-3659 shelley.nowling@georgetown.org CITY OF GEORGETOWN GEORGETOWN COMMISSION ON AGING BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. Georgetown Commission on Aging ("Commission"). Section 1.2. Purpose. The Board is established for the purpose of: a. Advising the City Council on the needs and status of seniors in the entire City and recommend ways in which those needs may be met; and b. Determine and assess existing resources in the City which may be utilized by seniors to meet their needs; and c. Evaluate and assess proposed programs, grants and other governmental activities which may impact seniors; and d. Encourage, promote, assist, and safeguard the rights and abilities of older adults throughout the community to maintain maximum health, well- being, and independence; and e. Serve as a liaison between the City Council and the community of senior citizens in matters of public interest; and f. Use available resources to inform senior citizens of community services in health, nutrition, recreation, housing, transportation and safety; and g. Receive input from the senior citizen community including input from other individuals and organizations on issues relevant to the senior community; and h. Act as liaison for senior citizen issues to governmental and private organizations. See Ordinance Chapter 2.114. ARTICLE II. MEMBERSHIP Georgetown Commission on Aging Established March 2015 Page 1 of 7 Section 2.1. Number of Members. The Board will be comprised of nine (9) Members. Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown corporate limits or extraterritorial jurisdiction. Members shall be selected, with attention paid to socio-economic diversification, from the following categories: 1. Two members who are service providers to seniors, 2. One member who is a caregiver to seniors; 3. Three senior members including: a. a senior living in assisted living; and b. a senior living in an active -adult age -restricted community; and c. a citizen -at -large senior citizen; 4. One member from the business community; 5. One member from the medical profession; and 6. One professor, preferably from Southwestern University, who shall be encouraged to include student participation and interaction with the Board. If a professor is not available, preference shall be given to a student. If no qualified applicants are available, preference will be given to seniors to fill vacancies on the Commission as citizen -at -large members in accordance with the Code of Ordinances Chapter 2.36. Section 2.3. Appointment of Board Members. Members of the Board shall be appointed pursuant to and in accordance with the City Charter. Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance Section 2.36.030A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as reasonably. possible and in the same manner as an appointment in accordance with the City Charter. If possible, the Member shall continue to serve until the vacancy is filled. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. Section 2.6. Compensation and Expenditure of Funds. Members serve without compensation. The Board and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by the City Council. Members may be reimbursed for expenses authorized and approved by the City Council and the Board. Georgetown Commission on Aging Established March 2015 Page 2 of 7 Section 2.7. Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Board and the Members, including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards Ordinance Chapter 2.36. Section 2.8. Removal. Any Member may be removed from their position on the Board for any reason, or for no reason, by a majority vote of the City Council. ARTICLE III. BOARD OFFICERS Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary. The Chairman is recommended by the Mayor and the City Council shall approve the recommendation by a vote of the majority of the Council during the annual appointment process. Should the Mayor fail to recommend a Chairman for each board, committee, or commission, and/or the Council fails to approve any Chairman recommended by the Mayor, a majority of the Council plus one may approve appointment of a Chairman to serve as Chairman without a recommendation of the Mayor. The other Board Officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible, a Board Officer shall continue to serve until the vacancy is filled. Section 3.3. Duties. a. The Chairman presides at Board meetings. The Chairman shall generally manage the business of the Board. The Chairman shall perform the duties delegated to the Chairman by the Board. b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the Board. The Vice -Chairman presides at Board meetings in the Chairman's absence. The Vice -Chairman shall perform the duties of the Chairman in the Chairman's absence or disability. Georgetown Commission on Aging Established March 2015 Page 3 of 7 c. The Secretary shall perform the duties delegated to the Secretary by the Board. ARTICLE IV. MEETINGS Section 4.1.' Time and Date of Regular Meeting. The Board shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the same place. The regular date, time and place of the Board meeting will be decided by the Members at the first meeting of the Board after the annual appointment process. Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City Manager or designee, or at the request of a Member. The party (or individual) requesting the agenda item will be responsible for preparing an agenda item cover sheet and for the initial presentation at the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Board meeting at which the agenda item will be considered. Agenda packets for regular meetings will be provided to the Members in advance of the scheduled Board meeting. Agenda packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by three (3) Members. Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum is required for the Board to convene a meeting and to conduct business at a meeting. Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or, if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -Chairman, the meeting shall be called to order by the Secretary, and a temporary Chairman shall be elected to preside over the meeting. Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Board. See Ordinance Chapter 2.24. Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at the Member's option, while the matter is being ucorgetown Lommission on Aging Established March 2015 Page 4 of 7 considered and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Board Members present at the meeting. Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of Board meetings. The Staff Liaison is the custodian of all Board records and documents. Section 4.9. Attendance. Members are required to attend Board meetings prepared to discuss the issues on the agenda. A Member shall notify the Chairman and the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to action under Council policy and may result in the Member being replaced on the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least 75% of regularly scheduled meetings, including Board meetings and Subcommittee meetings. If a Member is removed from the Board that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.5 above. Section 4.10. Public Participation. In accordance with City policy, the public is welcome and invited to attend Board meetings and to speak on any item on the agenda. A person wishing to address the Board must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the start of the meeting. If any written materials are to be provided to the Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Staff Liaison no later than one week before the scheduled meeting. The written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. A person who disrupts the meeting may be asked to leave and be removed. Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in accordance with the provisions of the Texas Open Meetings Act. All Board meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by law, on properly noticed closed session matters, such as consultation with attorney on legal ueorgetown commission on Aging Established March 2015 Page 5 of 7 matters, deliberation regarding the value of real property, competitive utility matters, and economic development negotiations. A recording or certified agenda shall be made of all closed sessions of Board meetings. ARTICLE V. REPORTS TO CITY COUNCIL The Board shall meet with City Council, as requested, to determine how the Board may best serve and assist City Council. City Council shall hear reports from the Board at regularly scheduled Council meetings. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Board, Subcommittees may be formed for specific projects related to Board matters. Subcommittees comprised of non -Members may only be formed with the prior consent and confirmation of the City Council. Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or incur an obligation on behalf of the City or the Board. Subcommittee expenses may be reimbursed if authorized and approved by the Board or by City Council. Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. ARTICLE VII. BYLAW AMENDMENTS These Bylaws may be amended by majority vote of the Board Members at any regular meeting of the Board. The Board's proposed amendments to the Bylaws must be approved by City Council at the next Council meeting after the Board's approval. Bylaw amendments are not effective until approved by City Council. Approved and adopted at a meeting of the City Council on the o�? �i day of T� VIA 2015. ATTEST: THE CITY OF GEORGETOWN Ueorgetown Commission on Aging Established March 2015 Page 6 of ( L( gM City Se re ry Mayor Approved and adopted at a meeting of the Board on the da of P� � � Y 2015. ATTEST: QZL-S Board Secretary Georgetown Commission on Aging Established March 2015 Page 7 of 7 HI. •._t9 Board CITY OF GEORGETOWN GEORGETOWN COMMISSION ON AGING BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. Georgetown Commission on Aging ("Commission"). Section 1.2. Purpose. The Board is established for the purpose of. a. Advising the City Council on the needs and status of seniors in the entire City and recommend ways in which those needs may be met; and b. Determine and assess existing resources in the City which may be utilized by seniors to meet their needs; and c. Evaluate and assess proposed programs, grants and other governmental activities which may impact seniors; and d. Encourage, promote, assist, and safeguard the rights and abilities of older adults throughout the community to maintain maximum health, well- being, and independence; and e. Serve as a liaison between the City Council and the community of senior citizens in matters of public interest; and f. Use available resources to inform senior citizens of community services in health, nutrition, recreation, housing, transportation and safety; and g. Receive input from the senior citizen community including input from other individuals and organizations on issues relevant to the senior community; and h. Act as liaison for senior citizen issues to governmental and private organizations. See Ordinance Chapter 2.114. ARTICLE II. MEMBERSHIP Georgetown Commission on Aging Established March 2015 Page I of7 Section 2.1. Number of Members. The Board will be comprised of nine (9) Members. Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown corporate limits or extraterritorial jurisdiction. Members shall be selected, with attention paid to socio-economic diversification, from the following categories: 1. Two members who are service providers to seniors; 2. One member who is a caregiver to seniors; 3. Three senior members including: a. a senior living in assisted living; and b. a senior living in an active -adult age -restricted community; and c. a citizen -at -large senior citizen; 4. One member from the business community; 5. One member from the medical profession; and 6. One professor, preferably from Southwestern University, who shall be encouraged to include student participation and interaction with the Board. If a professor is not available, preference shall be given to a student. If no qualified applicants are available, preference will be given to seniors to fill vacancies on the Commission as citizen -at -large members in accordance with the Code of Ordinances Chapter 2.36. Section 2.3. Appointment of Board Members. Members of the Board shall be appointed pursuant to and in accordance with the City Charter. Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance Section 2.36.030A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as reasonably possible and in the same manner as an appointment in accordance with the City Charter. If possible, the Member shall continue to serve until the vacancy is filled. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. Section 2.6. Compensation and Expenditure of Funds. Members serve without compensation. The Board and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by the City Council. Members may be reimbursed for expenses authorized and approved by the City Council and the Board. Georgetown Commission on Aging Established March 2015 Page 2 of 7 Section 2.7. Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Board and the Members, including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards Ordinance Chapter 2.36. Section 2.8. Removal. Any Member may be removed from their position on the Board for any reason, or for no reason, by a majority vote of the City Council. ARTICLE III. BOARD OFFICERS Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary. The Chairman is recommended by the Mayor and the City Council shall approve the recommendation by a vote of the majority of the Council during the annual appointment process. Should the Mayor fail to recommend a Chairman for each board, committee, or commission, and/or the Council fails to approve any Chairman recommended by the Mayor, a majority of the Council plus one may approve appointment of a Chairman to serve as Chairman without a recommendation of the Mayor. The other Board Officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible, a Board Officer shall continue to serve until the vacancy is filled. Section 3.3. Duties. a. The Chairman presides at Board meetings. The Chairman shall generally manage the business of the Board. The Chairman shall perform the duties delegated to the Chairman by the Board. b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the Board. The Vice -Chairman presides at Board meetings in the Chairman's absence. The Vice -Chairman shall perform the duties of the Chairman in the Chairman's absence or disability. Georgetown Commission on Aging Established March 2015 Page 3 of 7 c. The Secretary shall perform the duties delegated to the Secretary by the Board. ARTICLE IV. MEETINGS Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the same place. The regular date, time and place of the Board meeting will be decided by the Members at the first meeting of the Board after the annual appointment process. Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City Manager or designee, or at the request of a Member. The party (or individual) requesting the agenda item will be responsible for preparing an agenda item cover sheet and for the initial presentation at the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Board meeting at which the agenda item will be considered. Agenda packets for regular meetings will be provided to the Members in advance of the scheduled Board meeting. Agenda packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by three (3) Members. Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum is required for the Board to convene a meeting and to conduct business at a meeting. Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or, if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -Chairman, the meeting shall be called to order by the Secretary, and a temporary Chairman shall be elected to preside over the meeting. Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Board. See Ordinance Chapter 2.24. Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at the Member's option, while the matter is being Georgetown Commission on Aging Established March 2015 Page 4 of 7 considered and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Board Members present at the meeting. Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of Board meetings. The Staff Liaison is the custodian of all Board records and documents. Section 4.9. Attendance. Members are required to attend Board meetings prepared to discuss the issues on the agenda. A Member shall notify the Chairman and the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to action under Council policy and may result in the Member being replaced on the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least 75% of regularly scheduled meetings, including Board meetings and Subcommittee meetings. If a Member is removed from the Board that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.5 above. Section 4.10. Public Participation. In accordance with City policy, the public is welcome and invited to attend Board meetings and to speak on any item on the agenda. A person wishing to address the Board must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the start of the meeting. If any written materials are to be provided to the Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Staff Liaison no later than one week before the scheduled meeting. The written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. A person who disrupts the meeting may be asked to leave and be removed. Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in accordance with the provisions of the Texas Open Meetings Act. All Board meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by law, on properly noticed closed session matters, such as consultation with attorney on legal Georgetown Commission on Aging Established March 2015 Page 5 of 7 matters, deliberation regarding the value of real property, competitive utility matters, and economic development negotiations. A recording or certified agenda shall be made of all closed sessions of Board meetings. ARTICLE V. REPORTS TO CITY COUNCIL The Board shall meet with City Council, as requested, to determine how the Board may best serve and assist City Council. City Council shall hear reports from the Board at regularly scheduled Council meetings. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Board, Subcommittees may be formed for specific projects related to Board matters. Subcommittees comprised of non -Members may only be formed with the prior consent and confirmation of the City Council. Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or incur an obligation on behalf of the City or the Board. Subcommittee expenses may be reimbursed if authorized and approved by the Board or by City Council. Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. ARTICLE VII. BYLAW AMENDMENTS These Bylaws may be amended by majority vote of the Board Members at any regular meeting of the Board. The Board's proposed amendments to the Bylaws must be approved by City Council at the next Council meeting after the Board's approval. Bylaw amendments are not effective until approved by City Council. Approved and adopted at a meeting of the City Council on the a y day of T---eA, 2015. ATTEST: THE CITY OF GEORGETOWN Georgetown Commission on Aging Established March 2015 Page 6 of 7 City Se re ry (: L(jz Mayor Approved and adopted at a meeting of the Board on the � day of "L.' 2015. ATTEST: 1 Board Secretary Georgetown Commission on Aging Established March 2015 Page 7 of 7 BOARD Board CITY OF GEORGETOWN GEORGETOWN COMMISSION ON AGING BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. Georgetown Commission on. Aging ("Commission"). Section 1.2. Purpose. The Board is established for the purpose of: a. Advising the City Council on the needs and status of seniors in the entire City and recommend ways in which those needs may be met; and b. Determine and assess existing resources in the City which may be utilized by seniors to meet their needs; and c. Evaluate and assess proposed programs, grants and other governmental activities which may impact seniors; and d. Encourage, promote, assist, and safeguard the rights and abilities of older adults throughout the community to maintain maximum health, well- being, and independence; and e. Serve as a liaison between the City Council and the community of senior citizens in matters of public interest; and f. Use available resources to inform senior citizens of community services in health, nutrition, recreation, housing, transportation and safety; and g. Receive input from the senior citizen community including input from other individuals and organizations on issues relevant to the senior community; and h. Act as liaison for senior citizen issues to governmental and private organizations. See Ordinance Chapter 2.114. ARTICLE II. MEMBERSHIP Georgetown Commission on Aging Established March 2015 Page I of7 Section 2.1. Number of Members. The Board will be comprised of nine (9) Members. Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown corporate Emits or extraterritorial jurisdiction. Members shall be selected, with attention paid to socio-economic diversification, from the following categories: 1. Two members who are service providers to seniors; 2. One member who is a caregiver to seniors; 3. Three senior members including: a. a senior living in assisted living; and b. a senior living in an active -adult age -restricted community; and c. a citizen -at -large senior citizen; 4. One member from the business community; 5. One member from the medical profession; and 6. One professor, preferably from Southwestern University, who shall be encouraged to include student participation and interaction with the Board. If a professor is not available, preference shall be given to a student. If no qualified applicants are available, preference will be given to seniors to fill vacancies on the Commission as citizen -at -large members in accordance with the Code of Ordinances Chapter 2.36. Section 2.3. Appointment of Board Members. Members of the Board shall be appointed pursuant to and in accordance with the City Charter. Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance Section 2.36.030A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as reasonably possible and in the same manner as an appointment in accordance with the City Charter. If possible, the Member shall continue to serve until the vacancy is filled. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. Section 2.6. Compensation and Expenditure of Funds. Members serve without compensation. The Board and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by the City Council. Members may be reimbursed for expenses authorized and approved by the City Council and the Board. Lieorgetown Commission on Aging Established March 2015 Page 2 of 7 Section 2.7. Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Board and the Members, including but not limited to Ethics Ordinance Chapter 2.20 and Cihj Commissions, Committees and Boards Ordinance Chapter 2.36. Section 2.8. Removal. Any Member may be removed from their position on the Board for any reason, or for no reason, by a majority vote of the City Council. ARTICLE III. BOARD OFFICERS Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary. The Chairman is recommended by the Mayor and the City Council shall approve the recommendation by a vote of the majority of the Council during the annual appointment process. Should the Mayor fail to recommend a Chairman for each board, committee, or commission, and/or the Council fails to approve any Chairman recommended by the Mayor, a majority of the Council plus one may approve appointment of a Chairman to serve as Chairman without a recommendation of the Mayor. The other Board Officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible, a Board Officer shall continue to serve until the vacancy is filled. Section 3.3. Duties. a. The Chairman presides at Board meetings. The Chairman shall generally manage the business of the Board. The Chairman shall perform the duties delegated to the Chairman by the Board. b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the Board. The Vice -Chairman presides at Board meetings in the Chairman's absence. The Vice -Chairman shall perform the duties of the Chairman in the Chairman's absence or disability. Georgetown Commission on Aging Established March 2015 Page 3 of 7 c. The Secretary shall perform the duties delegated to the Secretary by the Board. ARTICLE IV. MEETINGS Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the same place. The regular date, time and place of the Board meeting will be decided by the Members at the first meeting of the Board after the annual appointment process. Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City Manager or designee, or at the request of a Member. The party (or individual) requesting the agenda item will be responsible for preparing an agenda item cover sheet and for the initial presentation at the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Board meeting at which the agenda item will be considered. Agenda packets for regular meetings will be provided to the Members in advance of the scheduled Board meeting. Agenda packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by three (3) Members. Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum is required for the Board to convene a meeting and to conduct business at a meeting. Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or, if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -Chairman, the meeting shall be called to order by the Secretary, and a temporary Chairman shall be elected to preside over the meeting. Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Board. See Ordinance Chapter 2.24. Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at the Member's option, while the matter is being Georgetown Commission on Aging Established March 2015 Page 4 of 7 considered and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Board Members present at the meeting. Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of Board meetings. The Staff Liaison is the custodian of all Board records and documents. Section 4.9. Attendance. Members are required to attend Board meetings prepared to discuss the issues on the agenda. A Member shall notify the Chairman and the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to action under Council policy and may result in the Member being replaced on the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least 75% of regularly scheduled meetings, including Board meetings and Subcommittee meetings. If a Member is removed from the Board that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.5 above. Section 4.10. Public Participation. In accordance with City policy, the public is welcome and invited to attend Board meetings and to speak on any item on the agenda. A person wishing to address the Board must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the start of the meeting. If any written materials are to be provided to the Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Staff Liaison no later than one week before the scheduled meeting. The written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. A person who disrupts the meeting may be asked to leave and be removed. Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in accordance with the provisions of the Texas Open Meetings Act. All Board meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by law, on properly noticed closed session matters, such as consultation with attorney on legal Georgetown Commission on Aging Established March 2015 Page 5 of 7 matters, deliberation regarding the value of real property, competitive utility matters, and economic development negotiations. A recording or certified agenda shall be made of all closed sessions of Board meetings. ARTICLE V. REPORTS TO CITY COUNCIL The Board shall meet with City Council, as requested, to determine how the Board may best serve and assist City Council. City Council shall hear reports from the Board at regularly scheduled Council meetings. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Board, Subcommittees may be formed for specific projects related to Board matters. Subcommittees comprised of non -Members may only be formed with the prior consent and confirmation of the City Council. Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or incur an obligation on behalf of the City or the Board. Subcommittee expenses may be reimbursed if authorized and approved by the Board or by City Council. Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. ARTICLE VII. BYLAW AMENDMENTS These Bylaws may be amended by majority vote of the Board Members at any regular meeting of the Board. The Board's proposed amendments to the Bylaws must be approved by City Council at the next Council meeting after the Board's approval. Bylaw amendments are not effective until approved by City Council. Approved and adopted at a meeting of the City Council on the 3 ± day of �Aw-V1 , 2015. ATTEST: THE CITY OF GEORGETOWN cieorgetown Commission on Aging Established March 2015 Page 6 of 7 City Se re ry ciee Z Mayor Approved and ado � th adopted at a meeting of Board pp r e �a d �n the day �f 2l 2015. 1 Board Secretary Georgetown Commission on Aging Established March 2015 Page 7 of 7 GEoR,GETOWN TE XAS Georgetown Commission on Aging The Georgetown Commission on Aging advises the City Council on the needs and status of seniors in the entire City, recommending ways in which those needs may be met. • This board serves as a liaison between the City Council and the community of senior citizens in matters of public interest. • The Commission will determine and assess existing resources in the City which may be utilized by seniors to meet their needs. • The Commission will evaluate and assess proposed programs, grants and other governmental activities which may impact seniors. • They will encourage, promote, assist and safeguard the rights and abilities of older adults throughout the community to maintain maximum health, well-being and independence. • The Commission will use all available resources to inform senior citizens of Community Services in health, nutrition, recreation, housing, transportation and safety. • They will receive input from the senior citizen community, including input from other individuals and organizations on issues relevant to the senior community. • The Commission acts as liaison for senior citizen issues to governmental and private organizations, as well. Meeting Date, Time, & Location: 3rd Monday of each month at 6:00 PM at the Public Safety Facility located at 3500 DB Wood Road, Georgetown, Texas. Commission Roster: • Gene Jantzen (Chair): 2/19 * • Virginia Hahn (Vice Chair): 2/18* • Tiffany Enos (Secretary): 2/18 • Dan Bonner: 2/19 * • Ron Brandon: 2/18 Projects and accomplishments since inception: • Dennis Dalrymple: 2/18 • Bernard Farkas: 2/19 * • Virginia Lazenby: 2/18 • Beverly Stehle: 2/19 * indicates Sun City resident • Reviewed and updated senior citizen demographic data since original survey • Explored and reviewed over 30 local organizations serving the elderly • Helped secure additional funding for Faith in Action transportation initiative • Promoted the creation of a Community Resources Coordinator at the Georgetown Public Library • Developing recommendations for communicating the availability of various services to senior residents, including electronic and printed materials • Supporting the initiative to establish an Adult Day Care facility in Georgetown • Currently exploring the feasibility of an inpatient hospice facility • Currently exploring ways to promote "elder friendly" business and building design to developers working locally • Currently exploring "Elder Friendly' certification program for local businesses • Currently planning an Expo for Senior Services event in 2018 Linda White From: Robyn Densmore Sent: Thursday, December 28, 2017 2:41 PM To: Linda White Cc: Shelley Nowling Subject: Applicants for COA Hello, I just wanted to let you know where we currently stand for applicants of the Commission on Aging Board. Here is a list of people who have applied so far: Existing members that are eligible, but have not submitted an application: - Ron Brandon - Dennis Dalrymple - Tiffany Enos - Virginia Lazenby 15t Choice = - Sharon Covey - Erin Curra-Spurger - Virginia Hahn (applying for reappointment) - John Oliver - Thomas Stidvent 2"d Choice = - Rolando Huertas - Susan Wells 3rd Choice = - Marilyn Liddell - Cass Wheeler The cutoff for applications is January 5t', 2018 (next Friday). Existing members must reapply to be considered for reappointment. If they do not reapply they will no longer be eligible to serve on the board after February 2018. Please let me know if I can assist you in any way. Thank you, Robyn Densmore Assistant City Secretary City of Georgetown 512-930-3651 www.georgetown.org 1 Linda White From: Robyn Densmore Sent: Wednesday, November 08, 2017 5:56 PM To: Linda White; John Sullivan Subject: Commission on Aging Members - Upcoming Vacancies Hello! Currently the following board members have terms ending in February: - Ron Brandon o Medical Profession, Senior Living - Dennis Dalrymple o Service Provider to Seniors - Tiffany Enos o Secretary o Service Provider, Caregiver at Delaney - Virginia Hahn o Vice Chair o Senior Living - Virginia Lazenby o Business Community Member All of these members are eligible for reappointment. However, they must reapply to be considered for reappointment to the board. If you have any suggestions or input on the vacancies for your board please let me know. Your most up to date roster can be found here: L:\Global\Boards and Commissions\Rosters Thank you, Robyn Densmore Assistant City Secretary City of Georgetown 512-930-3651 www.georgetown.org robyn.densmore@georgetown.org 1 Linda White From: Robyn Densmore Sent: Thursday, November 09, 2017 10:53 AM To: Laura Wilkins; Ed Polasek; April Haughey; Shawn Gunnin; Lawren Weiss, - Eric Lashley; Weston ODonnell; Glen Holcomb; Linda White; John Sullivan; Cari Miller; Marcy Renneberg; Tina Dunbar; Sabrina Poldrack; Sheila Mitchell; Karen Frost; 'Nikki Brennan'; Susan Watkins; Kim Mcauliffe; Jill Kellum; Kimberly Garrett; Shirley Rinn; Arica Kolb; Traci Stengle Cc: Shelley Nowling Subject: Notes on B&C Members and Reappointments Hello Everyone, You should have received an email from me yesterday evening regarding your board members that are coming off of your board and whether or not they are eligible for reappointment. Remember the following: - Members eligible for another term must reapply to be considered. - If your board has alternates, they are only elected for a one year term and must reapply. - If one of your members was appointed in the last few month fill a vacancy and that term will be ending in February, please ask them if they would like to remain on the board. If they confirm that they would like to stay on the board, let me know and we will use the application they recently filled out. I appreciated your patience with me as I work through my first boards and commissions process. Please contact me if you have any questions or I can be of any assistance. Thank you, Robyn Densmore Assistant City Secretary City of Georgetown 512-930-3651 www.georgetown.org robyn.densmore@georgetown.org 1