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Home My WebLink AboutMinutes_GUS_12.07.2017Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas December 7, 2017 at 2:OOPM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8t" Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Mike Cunningham — Chair, John Copelan — Vice Chair, Joyce Mapes -- Secretary, Steve Fought, Edward Wiley, Arthur Yaeger, David Maserang Board Members Absent: none Staff Members Present: Jim Briggs, Mike Babin, Glenn Dishong, Wesley Wright, Leticia Zavala, Mike Westbrook, Chris Foster, David Thomison, Mike Stasny, Rosemary Ledesma, Joe Sepulveda, Justin Breithaupt, Sheila Mitchell Others Present: Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order — Called to order by Chair at 2:00p.m. The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors — Guillermo Flores, Joe Bland Construction Employee Recognition -- Technical Services Department — Mike Stasny, Technical Services Manager Joe Sepulveda, GIS Supervisor — originally from Chicago. Has been with city since January 2016; promoted to new position in July. Worked in public sector in GIS consulting services in Chicago. -- SCADA Department — Mike Stasny, Technical Services Manager Justin Breithaupt, SCADA Supervisor — started with city in 2008 as SCADA Tech, previously position as SCADA I&C Tech, Sr.; promoted to new position in November. Mitchell introduced new GUS Administrative Assistant, Emily Koontz who joined our Admin Team this last month. C. December 2017 GUS Project Updates — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright noted reports in packets and gave brief updates on each. Maserang asked about Sun City EST meeting with Sun City residents. He is in Shady Oaks so would like to have meeting as they are directly affected. Wright will arrange meeting and discuss timeline with Maserang. D. Industry Updates Briggs gave legislative update — House and Senate committees have been charged to take up special districts. He spoke on our initial dissolution bill from last session that didn't make it through session and our final bill which was passed. He gave updates on the three lawsuits regarding the consolidation; and CTSUD Board, PUC and City of Georgetown. The Third District Court of Appeals will receive the latter on 271h of this month. He spoke further on timelines of bill and lawsuits, which could carry on through 2018-2019. Briggs spoke on work Zavala has done looking at growth to prepare for updates on impact fees and rates. Growth consistent over last ten years between city and CTSUD service areas. We're approaching double growth numbers within the last two years. Revenues will increase however supplies will be depleted at a faster rate and will expedite projects to meet demand. High growth in Western District (formerly CTSUD). City population approximately 65,000 now. This will affect impact fees. Briggs spoke about new water agreements Wright will be presenting to council in coming week, to serve areas of Western District, for old agreements which are expiring. Ledesma departed meeting at 2:25pm Maserang asked and Briggs responded the new agreements are more performance based for developments actually installing meters. He also asked and Briggs responded on how excessive demands/consumptions are handled, stating provisions and programs (such as irrigation audits) are already in place to handle this. Lastly, Briggs discussed considerations by council regarding annexations and evaluations to be done in order to serve those areas. Capital improvements could be affected depending on Council decisions. There are also considerations to be made following state laws regarding areas for annexation and how water/wastewater infrastructure could be impacted. Copelan asked and Briggs commented on current weather, water demands and any changes that may occur on number of days allowed to water. He discussed drought conditions; moving into Stage 1 drought conditions based on lake levels. Some discussion continued. Briggs responded to question from Fought regarding zebra mussels and their entry into Lake Georgetown; they are now confirmed. As we've previously discussed, they've been in Stillhouse Hollow Lake and Lake Belton areas. There will be challenges moving forward and how they'll be controlled on the water treatment side of operations. Thomison's staff will be dealing with this as things progress. There are others that have dealt with them and have proven strategies in place so we will take from those successes on how best to handle. Legislative Regular Agenda. The Board will individually consider and possibly take action on any or all of the following items: E. Review and possible action to approve the minutes from the Regular GUS Board meeting on November 10, 2017 and the regular GUS Board meeting held on October 13, 2017. — Sheila K. Mitchell, GUS Board Liaison All minutes presented were considered in whole for approval. No questions or changes. Motion by Yaeger, seconded by Copelan to approve all minutes, as presented. Approved 7-0-0 F. Consideration and possible recommendation to renew the Tree Trimming and Vegetation Management Contract to National Tree Expert Company, Inc. of Burnet, Texas, in the estimated amount of $280,000.00. — Mike Westbrook, Electric Operations Manager Westbrook explained item noting this is first renewal of five year contract. National Tree has done excellent job for city, stating tree trimming is essential in maintaining operations of the system. They have fantastic customer service while performing their job. Fought stated he had heard great feedback. Motion by Wiley, seconded by Mapes to renew the Tree Trimming and Vegetation Management Contract to National Tree Expert Company, Inc. of Burnet, Texas, in the estimated amount of $280,000.00. Approved 7-0-0 G. Consideration and possible recommendation to approve Task Order CDM -18-002 with CDM Smith, Inc. of Austin, Texas, or professional services related to Braun Elevated Storage Tank; Park WTP GST and Lime Silo Demolition, Woods PS GST Demolition, and Southside WTP GST Rehabilitation; and Lake WTP Sodium Permanganate Storage and Feed System Improvements in the amount of $518,633.00. — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright explained multiple projects included in Task Order request. He presented maps and photos of various locations and tanks to be demolished, showing their current condition and need for removal and replacement. He noted the Sodium Permanganate Storage is a safety enhancement for the Lake Plant. The largest item of the projects is a new elevated storage tank in the Western District, known as Braun EST; former CTSUD asset. Located in one of the primary growth areas. Task Order is to prepare multiple bid packages for all of these tanks. Cunningham asked and Wright stated estimates for Braun is approximately $4 million; Southside tank is approximately $450,000; Woods PS demolition is possibly $100,000. Maserang asked about competitive bidding process and Wright explained we do have to bid for construction projects, however state law prohibits bids for professional services. Motion by Maserang, seconded by Copelan to approve Task Order CDM -18- 002 with CDM Smith, Inc. of Austin, Texas, or professional services related to Braun Elevated Storage Tank; Park WTP GST and Lime Silo Demolition, Woods PS GST Demolition, and Southside WTP GST Rehabilitation; and Lake WTP Sodium Permanganate Storage and Feed System Improvements in the amount of $518,633.00. Approved 7-0-0 Adjournment Motion by Wiley seconded by Copelan to adjourn. Meeting adjourned at 2:54p.m. L - YIl Mike Cunningh m - Chair Joyce apes - Secretary 4Shfla. 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