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HomeMy WebLinkAboutMinutes_GVPID_08.14.2017City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, August 14, 2017 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633 Members present: Melinda Marler, Chair; Richard Harrison; Brian Ortego; Marlene McMichael; Katie Porter; Norma Baker, Alternate; Gary Newman, Developer Rep; and Penny Evans, Developer Rep Members Absent: Cara McKinney, Alternate; Staff present: Jim Briggs, GM Utilities; La'Mar Kemp, Accountant; Andreina Davila, Project Coordinator; David Munk, Senior Utility Engineer; Leticia Zavala, Customer Care Director; Cindy Pospisil, Customer Operations Manager; and Karen Frost, Planning Specialist. Meeting called to order by Chair Marler at 6:07 p.m. A. Public wishing to address the Board on non -posted items. — Melinda Marler, Chair At the posting of this agenda, no persons had signed up to address the Board. B. Consideration and possible action to approve the minutes of the June 12, 2017 regular meeting. Karen Frost, Recording Secretary Motion by McMichaels, second by Ortego to approve the minutes with the addition of Dr. Baker in the attending members. Approved 7 — 0. C. Consideration and possible action to recommend acceptance of a 6.333 acre tract of land, including a water quality pond, located along Bowline Drive - Andreina Davila -Quintero, Current Planning Manager, and Travis Baird, Real Estate Services Coordinator Davila -Quintero explained that the pond was not acceptable by the city so the Board would not be accepting this item at this time. The city engineer was working with KB Homes to address the pond issues. It was reported that there would also be a fence installed along the sidewalk for safety and that the error in the title was being corrected for the adjacent property on Westbury. Motion by McMichael to continue this item until all the requirements have been fulfilled, installed and improved by the developer. Second by Harrison. Approved 7 — 0. D. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of Utilities Briggs reported that small boulders had been replaced with larger boulders in the landscaping of the roundabout. Marler thanked Beran with the Parks Department. The landscape maintenance contract for the city, which included the PID additional maintenance, was awarded and then the contractors backed out of the contract because the maintenance of the ponds was too much for the contractors. The contract is being rebid with the pond maintenance as a separate contract item. The contracts should be awarded Georgetown Village PID Page 1 of 3 Meeting: August 14, 2017 again by January. The city is now looking at several contractors to do the work. The PID standards are still included in the new bid. Briggs reported the irrigation for the park at Westbury was being repaired. Sidewalk repairs are starting and a map was distributed to the board. The Safe Routes to School sidewalks were chosen as those to be repaired first. The city will be repairing sidewalk abnormalities and leveling them through grinding. The city has put this out to bid and the contract will be let and started by October 1. This is the first phase and other sidewalks in the community are being assessed for future work. This year's budget is $30,000 and next year's budget for the sidewalk repairs is $42,000. Briggs reported that the next meeting will focus on looking at additional items and prioritizing capital improvement projects to consider. The Board will also identify signage that is needed in the PID area and help develop a work plan. Newman spoke about adding wayfinding signs to the Master Plan that he is working on for Section 2. He will work with Briggs and the city to develop a clear communication plan. He also stated fences along Shell Road can be discussed in the proposed Master Plan. It was noted that there are fire ants in Rowan Park that need to be treated. Marler opened the floor for public comments: Timothy Fleming, 604 Rosedale Blvd, spoke for Section 9 and asked what had been done specifically for their section from the budget. He also suggested purchasing all the fences along Shell Road to they would be maintained consistently. David Dees, 1214 Birch Drive, asked questions about who took care of which areas. He lives in Section 9 and was also trying to get information about sidewalks and street trees. There was much discussion between the homeowners, the board and city staff about the tree trimming regulations and who was responsible for trimming "street trees". It was explained that a portion of the PID budget has been allocated to trim street tree branches in the 2018 budget. There is not enough money to trim all the street trees, so the process is starting with the oldest trees, along Westbury, and will continue until the contracted money is used. The projected budget for future years has not been adopted, but the proposed plan is to continue trimming all street trees. The street trees are unique to Georgetown Village and so therefore, the Board felt that to maintain the character of the subdivision and to provide a uniform trim, a contractor would be hired to trim the trees. The street trees are identified as the responsibility of the homeowners when they purchase the home, but not all homeowners are maintaining their trees. Any trees that must be replaced that die as a result of the sidewalk work being done will be at the homeowner's expense. Trees in the residents' yards between the sidewalk and the home are the full responsibility of the homeowners. Jeff Durand, 102 Tascate, asked more questions about tree trimming. It was noted that if a tree needs to be trimmed that is not part of the contracted trimming, it is the responsibility of the homeowner. And Code Enforcement or the HOA for Section 9 can be contacted for enforcement of that. Georgetown Village PID Page 2 of 3 Meeting: August 14, 2017 It was noted that there is a tree limb hanging over the stop sign at Rosedale and Madrid. Dennis Evans, 702 Rosedale, complained about the maintenance of the pond behind his home. He stated the contractor was not doing his job. Sara Schaub, 606 Rosedale, complained about the maintenance of the pond behind her house and asked that the debris on the sidewalk and trash around the area be cleaned up. It was suggested that city staff issue a notice about the tree trimming and when and where it would occur, as well as when and how homeowners should trim their own trees. E. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly financial reports for the month of July 2017 - La'Mar Kemp, Accountant Kemp reported that 99% of the property taxes had been collected. Of that about 50% would be spent and the remainder would go back into the fund balance. He also reported that credits from the utility meters, where meters were being charged incorrectly, were being refunded back to the PID account. Approximately $4000 was being credited back to the PID budget. Pospisil from Customer Care reported that an audit of all the irrigation and electric meters had been conducted and noted that some meters were battery operated and had been billed as electric operated. There was one water meter that was not being used and it was disconnected. Zavala stated some meters could be consolidated if the Board wanted to consider that. F. Developer's Update - Gary Newman Newman reported he expects to have a new Master Plan for Georgetown Village II in the next 2 to 3 months. They are looking at a 10 year build out for amenities and working on the amenity planning at this time. Adjournment Motion by McMichael to adjourn. Second by Ortego. The meeting was adjourned at 8:20 p.m. Approved, Melinda Marler, Chair Attest, Brian Ortego Georgetown Village PID Meeting: August 14, 2017 Page 3 of 3