HomeMy WebLinkAboutMinutes_GVPID_09.11.2017Georgetown Village PID Page 1 of 3
Meeting: September 11, 2017
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, September 11, 2017 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Melinda Marler, Chair; Norma Baker, Alternate; Richard Harrison; Cara
McKinney, Alternate; Marlene McMichael; Brian Ortego, Vice‐Chair; Gary Newman, Developer
Rep; and Penny Evans, Developer Rep
Members Absent: Katie Porter;
Staff present: Jim Briggs, GM Utilities; Eric Nuner, Asst. Parks Director; La’Mar Kemp,
Accountant; and Karen Frost, Planning Specialist.
Meeting called to order by Chair Marler at 6:07 p.m.
Regular Session (This Regular Session may, at any time, be recessed to convene an Executive
Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Consideration and possible action to approve the minutes of the August 14, 2017 regular
meeting – Karen Frost, Recording Secretary
Corrections were made – correct the heading, the fence in Item C needs to be shown as
around the circumference of the pond, and remove the “s” from McMichael in Item B.
Motion by Newman, second by Harrison to approve the minutes as corrected. Approved
6 – 0. (Porter absent.)
B. Consideration and possible action related to improvements within the Georgetown Village
Public Improvement District (GVPID) ‐ Jim Briggs, General Manager of Utilities
Briggs reviewed the previous survey results with the board and reminded them that the five
top rated items were funded in the budget: landscaping, enhanced maintenance for city
parks, street tree trimming, sidewalk improvements and recreational amendments. The
Board discussed ideas of items that could also be funded. Briggs asked for specifics so that
staff could research and get costs to bring back for the boards further discussion.
Board members discussed pond maintenance, there are currently six ponds covered in the
maintenance budget; Shell Road entryways – Newman stated the Master Plan is being
developed and should be available in 30 – 45 days.
They asked for information on the development of the city sidewalk and street trees
along Bellaire and Rosedale and in front of the school.
Marler asked that the maintenance of all parks, whether city maintained or PID
maintained, all be held to a higher standard.
They showed interest in a shade structure over the playground in Bedford Park,
along with benches and irrigation.
They asked for cost of irrigation of the two city parks, Madrone and Rowan.
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Meeting: September 11, 2017
They discussed setting aside money for signage in all areas but realized that cannot
be defined until the signage master plan is developed.
They asked for the informational brochure to be developed for review.
Briggs explained that any additional expenditures would need to be recommended to
council for approval as a budget amendment, which is due by January 2018.
C. Discussion regarding the Contracts Progress Report ‐ Jim Briggs, General Manager of
Utilities
Briggs reported the tree pruning bids were in and the estimated cost will be $23,200. The
contractor will begin work along Westbury, Shell to Village Elementary and Village
Commons. It was noted that 173 and 181 Village Commons have identified dead trees that
will be removed and the stumps will be removed.
The sidewalk maintenance contract had been rewarded and work was to begin in October.
A map was provided showing the areas that would be improved.
The Parks department is still looking for a contractor to fix the lighting at the roundabout.
The aprons in the alleys are being repaired by the contractor that is repairing the sidewalks.
It was noted that staff will take suggestions for plant types to replace the dead plants in the
landscaped areas. Those will be forwarded to the parks department.
D. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of August 2017 ‐ LaʹMar Kemp, Accountant
Briggs reviewed the financial reports.
E. Developerʹs Update ‐ Gary Newman
Newman reported he expects to have a new Master Plan for Georgetown Village II in the
next 2 to 3 months. They are looking at a 10 year build out of approximately 1000 houses
and amenities. He showed a map and explained all the cave features that were shown and
explained how those were being integrated into the development. He also noted that the
ultimate plan is to connect all the trails within the subdivision to the city’s west side park
that will be built along Shell Road.
Public Wishing to Address the Board
Dr. Tim Fleming, 604 Rosedale, spoke to the board about Section 9 not having the same
amenities as the sections on the north side of Shell Road. He also complained about the
maintenance of the pond behind the houses on Rosedale. He presented pictures and asked
questions.
Michael Charles, 244 Baretta Circle, also spoke to the board about the disparity between the
two sections split by Shell Road. He asked the board to consider extra funding to add
additional amenities that the developer did not provide.
Briggs responded to them and gave them contact information for future complaints.
Adjournment
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Meeting: September 11, 2017
Motion by Ortego to adjourn. Second by Newman. The meeting was adjourned at 8:15
p.m.
______________________________ ______________________________
Approved, Melinda Marler, Chair Attest, Brian Ortego