HomeMy WebLinkAboutMinutes_GVPID_03.12.2018MINUTES OF THE MEETING
GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT (GVPID)
MARCH 12, 2018 6:00 PM
BOARD MEMBERS PRESENT: Marler, McMichael, Newman, Evans, Porter,
BOARD MEMBERS ABSENT: McKinney, Baker
STAFF PRESENT: Briggs, Garza, Kemp, Nuner, Wilkins,
OTHERS PRESENT:
Call to order at 6:04 PM by Marler.
A. MINUTES
Comment from Newman — Item D, last paragraph — there are 21 caves rather than 22.
Motion by Newman, second by McMichael to approve the minutes with this
correction. APPROVED 5-0 (Baker & McKinney absent)
B. ELECTION OF VICE -CHAIR PERSON AND SECRETARY
Vice -Chair — Marler nominated McMichael. No other nominations APPROVED 5-0
(Baker & McKinney absent)
Secretary — Newman nominated Porter. No other nominations. APPROVED 5-0 (Baker
& McKinney absent)
C. REVIEW/AMENDMENT OF BYLAWS
MOTION — McMichael, 2nd Newman. To accept the bylaws and recommend that
section 2.3 be amended so that alternate members may serve with voting privileges in
the absence of any regular board member. APPROVED 5-0 (Baker & McKinney
absent)
D. THE PID BROCHURE — PULLED — bring back at the next meeting. fim explained the
status of the brochure. Draft will be ready for the next meeting. NO ACTION
E. MONTHLY FINANCIAL REPORT/BUDGET CALENDAR — Presented by La'Mar
Kemp, 95% collected ad valorem still some coming in. Brochures will be a deduction
when they are completed. Above ground — maintenance of sidewalk in progress. Alleys
— some done at the end of the year last year. Tree maintenance on-going now.
Question from Newman - how many rooftops are there in the area? La'Mar will e-mail
that information.
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March 12, 2018
Budget Calendar/Process — Timeframe. Things from last year's budget that will roll to
next year for 2019. $852K — if we spend nothing else this year — but this number will
fluctuate. We need to project what expenditures are expected — determine what we
think we will need additionally. Next meeting info from Master Plan to FY 19 and FY 20
projects. Will get numbers from WCAD and then determine how much money will be
collected.
Question from McMichael - $38K reserved for alleys — if we don't spend it all does it roll
automatically or does it go back into the fund? La'Mar — yes it goes back into fund
balance — Briggs elaborated. McMichael if they don't finish sidewalks this year — how
does that work — Answered by Briggs — if we have a contract for $50K and we complete
$35K the $15K is tied to contract and will flow to the next budget to complete the
contract as a carry over. Anything not tied to a contract rolls to fund balance.
Question from Newman - FY 19 — FY 23 service plan — Do we do the same detail all the
way out? Do we detail it out to replace a park bench in 10 years so it does not get
dropped? Answered by Briggs yes — we have the ability that certain enhancements can
be made with the funds available. Once a plan is developed for what the board wants
to do we will add in the costs and so those items will be handled — be careful not to over
reserve. Question by McMichael - so we can expect around $500K/yr in maint costs.
Answered by Briggs - Will be about $75K short this year. McMichael - Cannot spend
the entire reserve on the Master Plan? — Briggs answered - that is correct. Capital
Replacement Reserves — identify specific reserves for their purpose. We need to do that
in this budget. Could possibly raise the level for a special assessment. Board
recommend and the council would have to adopt it.
July 24 — budget hearing need to know before then what we want to present as the PID
Budget. To be finalized at the July 9th meeting. NO ACTION
F. LANDSCAPE, AMENITY, AND WAYFINDING SIGNAGE MASTERPLAN
Nuner — Travis with KPA to do a presentation. Travis presented a Power Point
presentation. Big picture — Big ideas etc. for overall final master plan.
Presentation - various questions and discussion. NO ACTION
G. DEVELOPER'S UPDATE — Newman gave update. NO ACTION
Speaker 3 minutes —
Michael Charles, of 244 Beretta Circle, spoke to the Board.
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March 12, 2018
Agrees with attendance rules. Brochure - layman's terms so that people buying a house know
what a PID is. Amount of $3,000 not a huge amount but if brochure is for people in PID 1 and
Shell Road PID - maybe there could be cost sharing that could go on so people can see we are
building this for everyone. Comment on use of asphalt instead of concrete to fill in portions of
sidewalk. Asphalt patches on the concrete sidewalks. Trees - notices went out from
Georgetown Utilities rather than the PID - wants everyone to know that the PID is doing
something - so maybe notices should go out from Georgetown Utilities "courtesy of OR paid
for by the PID" so that people understand that.
Marler - question about the asphalt. Briggs/Garza explained this is a polymer and not asphalt.
Pictures and explanation. This product is used in spots where tree roots are involved to
preserve the tree and the tree does not have to be removed - material flexes with the tree roots.
Briggs we are preparing information to be sent out to residents to clarify what this is. This was
also mentioned in the previous communications that went out to notify residents of the
upcoming sidewalk work. Questions and discussion followed.
Marler requested that we have some sort of notification and/or signage that states that projects
are paid for by PID funds - so that residents can see it during projects. She wants residents to
know that the PID funds are being used. Briggs/Garza - We will get something put together to
address this.
ADJOURNMENT: Motion by Porter, second by Newman to adjourn the meeting. APPROVED
5-0 (Baker and McKinney absent)
MEETING ADJOURNED AT 8:22 PM.
Attest, Secretary . tv, .pw-64-
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March 12, 2018