HomeMy WebLinkAboutMinutes_COA_03.19.2018Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
March 19, 2018
The City of Georgetown Commission on Aging met on March 19, 2018 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in
participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the
scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81' Street for additional information; TTY users route through
Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open
Meetings Act, Texas Government Code 551.)
A. Call to Order Chairman Gene Jantzen called the meeting to order at 6:03 p.m. Nine Board
members were present, thus constituting a quorum. Also present were Fire Chief John Sullivan,
and Linda White, Staff Liaison Office Specialist.
B. Introductions of current and newly appointed Commission members — Gene Jantzen, Board
Chair. The Commission welcomed Sharon Covey as the newest appointed Commission member.
Chairman Jantzen asked all Commissioners present to spend 5 minutes sharing about themselves
in order for all to get to know each other better.
C. Review of the Attendance Policy — Gene Jantzen, Board Chair. Chairman Jantzen reviewed
the attendance policy for the Georgetown Commission on Aging. Chairman Jantzen asked all
Commissioners to abide by this policy and to notify Linda when an absence is unavoidable.
Legislative Regular Agenda
D. Annual review and possible action to review the current Commission on Aging Bylaws and
make recommendations, if needed — Gene Jantzen, Board Chair. Chairman Jantzen introduced
the Bylaws of the Commission on Aging and asked each Commissioner to become familiar with
the bylaws. There was no action taken on the Commission on Aging Bylaws.
E. Nomination and Election of a Board Vice -Chair — Gene Jantzen, Board Chair. Chairman
Jantzen called for nominations for the position of Commission Vice -Chair. Dan Bonner made a
motion to re -nominate Ginny Hahn for the position of Commission Vice -Chair. Dennis Dalrymple
moved to second the motion re -nominating Ginny Hahn for the position of Commission Vice -
Chair. Chairman Jantzen called for any additional nominations. There were none. The Commission
approved Ginny Hahn as Vice -Chair by unanimous acclamation. (9-0)
F. Nominations and Election of a Board Secretary — Gene Jantzen, Board Chair. Chair Jantzen
called for nominations for the position of Commission Secretary. Beverly Stehle made a motion
to re -nominate Tiffany Enos for the position of Commission Secretary. Dennis Dalrymple moved
to second the motion re -nominating Tiffany Enos for the position of Commission Secretary.
Commission on Aging March 19, 2018
Chairman Jantzen called for any additional nominations. There were none. The Commission
approve Tiffany Enos as Secretary by unanimous acclamation. (9-0)
G. Consideration and possible action to approve the minutes of the meeting held on February
19, 2017. Bernie Farkas moved to approve the minutes from the meeting held on February 19,
2017. Tiffany Enos seconded the motion, which the Board approved unanimously. (9-0)
H. Discussion and updates regarding A Gift of Time -Adult Day Care — Josie Zamora, President,
A Gift of Time -Adult Day Care. Ms. Zamora restated that A Gift of Time is a non-profit adult
day care service, specializing in caring for seniors 60 years old or older living with mild to moderate
dementia. The organization remains in the planning stage and is gaining more community support.
Ms. Zamora and the Board continue looking for a building location. St. David's Foundation has
awarded A Gift of Time a grant for Capital Improvement as well as an Operational Grant. Ms.
Zamora will return in a few months to update the Commission.
I. Discussion and possible action of retaining current Priority Initiatives: Communication,
Transportation, Dental Care, Affordable Housing, Mental Health, Legal Aid — and possibly
incorporating new Priority Initiatives — Gene Jantzen, Board Chair. Chairman Jantzen gave
an overview of the current Priority Initiatives and their purposes. Chairman Jantzen encouraged
Commissioners to consider the current initiatives and rate l', 2nd, and 3r1 the initiatives that they
would prefer to work with. Also, the Commissioners were encouraged to suggest new initiatives
for the Commission to consider incorporating. Chairman Jantzen asked each Commissioner to
submit to him, before the April meeting, their Priority Initiative choices, including any new priority
initiative. These will be discussed and assignments made during the April meeting.
J. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. The April agenda will
include Fire Chief John Sullivan providing an update on services and programs; Virginia Lazenby
updates on the Georgetown Senior Expo; and Dr. Kelsey Keen will present about 5 essentials of
health and being brain fit. Nat Waggoner, Long Range Planning and Susan Watkins, Housing
Coordinator, will update the Commission on housing for seniors either in April or May. Marcia
Espinal, The Arc of Texas, visiting the Commission meeting, indicated that she would be interested
in presenting to the Commission about The Arc of Texas, maybe in May. Chairman Jantzen asked
Virginia Lazenby if there was an update she would like to share pertaining to the Georgetown
Senior Expo. Ms. Lazenby distributed notes in reference to members of the advisory committee
members, a meeting with Hugh Brown and Shelby Holcomb of St. David's Hospital, draft of event
schedule, and a list of estimated income and expenses. The Senior Expo will be on the April
agenda.
Adjournment
The next Commission meeting will be Monday, April 16, 2018 at 6:00 p.m., at the Public Safety Facility,
3500 DB Wood Road, Georgetown, Texas.
The meeting adjourned at 7:50 p.m. on a motion by Ginny Hahn, seconded by Dan Bonner, which the Board
approved unanimously. (9-0)
Gen ntzen, hairma
Geo etown Commission on Aging
Tiffan s, Sec tary
Georg o n Commission on Aging
Commission on Aging March 19, 2018
Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
February 19, 2018
The City of Georgetown Commission on Aging met on February 19, 2018 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in
participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the
scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8" Street for additional information; TTY users route through
Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open
Meetings Act, Texas Government Code 551.)
A. Call to Order
Chairman Gene Jantzen called the meeting to order at 6:03 p.m. Seven Board members were present,
with Tiffany Enos and Virginia Lazenby absent, thus constituting a quorum. Also present were Fire
Chief John Sullivan, Linda White, Staff Liaison Office Specialist, Patrick Lloyd, Community
Resources Coordinator with the City Library, and Arlana Bryant, Medical/Health Coordinator with
the Georgetown Fire Department.
Legislative Regular Agenda
B. Consideration and possible action to approve the minutes of the meeting held on December
18, 2017. Ron Brandon moved to approve the minutes from the meeting held on December 18,
2017. Dennis Dalrymple seconded the motion, which the Board approved unanimously. (7-0) Note:
the Board did not meet in January due to the regular meeting date was MLK Holiday and City offices
were closed.
C. Presentation and discussion on the Georgetown Area Parkinson's support Group — Mary Jane
Berry, Facilitator, Georgetown Area Parkinson's Support Group. Ms. Berry explained that the
purpose of the support group is to help to bridge the gaps for those with Parkinson Disease. The
support group strives to discuss shared experiences and feelings; share information beneficial to all
members and care partners; to learn more about Parkinson's or atypical Parkinson's disease with
the goal to influence a positive, quality life with Parkinson's; to provide opportunities for
exercise/dancing/singing; and to welcome, inspire, support and have fun. Ms. Berry distributed
pamphlets and further explained the activities of the support group in Georgetown.
D. Discussion and possible action on the Georgetown Senior Expo — Virginia Lazenby,
Commission on Aging. Virginia Lazenby was out of town and Board member Beverly Stehle
reported in Virginia's place. Ms. Stehle distributed a worksheet which gave an informal overview
of the expo that included information pertaining to exhibits, seminars, committee sponsors, levels
of sponsorships, hospitality, transportation, marketing, budget and timeline. Mr. Jantzen shared that
he would arrange a meeting with Virginia upon her return, and to ask if she would give the Board
an update during the April meeting.
Commission on Aging February 19, 2018
E. Presentation and discussion on the Austin Area Agency on Aging — Gene Jantzen, Board
Chair. Mr. Jantzen shared that he has invited Dr. Kelsey Keen to give a presentation in April
regarding a preventative medical program that suggests way that seniors can make some life -altering
adjustments that could be an investment in extended aging -in -place and overall wellness. Mr.
Jantzen stated that he has enrolled in the program and by April should be able to share how the
program has help him. Dr. Keen's presentation is titled, "The Five Essentials of Health" and she
will feature in her talk, "Brain Fit". Mr. Jantzen is thinking if the Commission is impressed with
Dr. Keen's presentation, she would be an excellent addition to the Georgetown Senior Expo.
F. Discussion of the "Matter of Balance" Fall Prevention class that is part of the Caregiver U
Program sponsored by Age of Central Texas, St. David's Foundation and Georgetown Health
Foundation — Arlana Bryant, Medical/Health Coordinator, GFD. Ms. Bryant gave an overview
of the current program she and her co -instructor from Faith in Action at Mariposa are teaching, "A
Matter of Balance: Managing Concerns about Falls". Ms. Bryant distributed a list indicating the
course offerings through April at various locations in Travis, Williamson, Hays and Bastrop
counties.
G. Discussing of the Priority Initiatives: Communication, Transportation, Dental Care,
Affordable Housing, Mental Health — Gene Jantzen, Board Chair. Faith in Action: Dennis
Dalrymple reported that Faith in Action continues to meet to discuss and re-evaluate their
transportation program. Faith in Action will be relocating in March to a location on Dawn Drive.
Builders being more conscious of disabled residents: Ginny Hahn and Dan Bonner are concerned
about the need for engineers/developers to be proactive towards the disabled residents when
designing and building of buildings/housing within the City of Georgetown. Ms. Hahn and Mr.
Bonner realize there are ADA regulations that must be followed, but from recent construction, they
realize that maybe additional items could be included to aid the disabled even more. Ms. Hahn and
Mr. Bonner want to meet with city staff to discuss the best way to get information to the
developers/builders to introduce the idea of providing more efficient construction to meet the needs
for the disabled.
H. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Josie Zamora, A Gift of
Time, will give the Board updates at the March meeting. Mr. Jantzen and the Commission thanked
Ron Brandon for his service on the Commission. Mr. Brandon is not reapplying for another term
on the Commission. March will welcome new Commission members, conduct a Vice President and
Secretary election, as well as review the Bylaws and attendance policy. Mr. Jantzen shared that he
had received a letter from the Mayor re -appointing him as Chair.
Adjournment
The next Commission meeting will be Monday, February 19, 2018 at 6:00 p.m., at the Public Safety
Facility, 3500 DB Wood Road, Georgetown, Texas.
The meeting adjourned at 8:05 p.m. on a motion by Bernie Farkas, seconded by Dan Bonner, which the
Board approved unanimously. (7-0)
Gene Jantzen, Chairman
Georgetown Commission on Aging
Tiffany Enos, Secretary
Georgetown Commission on Aging
Commission on Aging February 19, 2018
Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
February 19, 2018
The City of Georgetown Commission on Aging met on February 19, 2018 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in
participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the
scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81h Street for additional information; TTY users route through
Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open
Meetings Act, Texas Government Code 551.)
A. Call to Order
Chairman Gene Jantzen called the meeting to order at 6:03 p.m. Seven Board members were present,
with Tiffany Enos and Virginia Lazenby absent, thus constituting a quorum. Also present were Fire
Chief John Sullivan, Linda White, Staff Liaison Office Specialist, Patrick Lloyd, Community
Resources Coordinator with the City Library, and Arlana Bryant, Medical/Health Coordinator with
the Georgetown Fire Department.
Legislative Regular Agenda
B. Consideration and possible action to approve the minutes of the meeting held on December
18, 2017. Ron Brandon moved to approve the minutes from the meeting held on December 18,
2017. Dennis Dalrymple seconded the motion, which the Board approved unanimously. (7-0) Note:
the Board did not meet in January due to the regular meeting date was MLK Holiday and City offices
were closed.
C. Presentation and discussion on the Georgetown Area Parkinson's support Group — Mary Jane
Berry, Facilitator, Georgetown Area Parkinson's Support Group. Ms. Berry explained that the
purpose of the support group is to help to bridge the gaps for those with Parkinson Disease. The
support group strives to discuss shared experiences and feelings; share information beneficial to all
members and care partners; to learn more about Parkinson's or atypical Parkinson's disease with
the goal to influence a positive, quality life with Parkinson's; to provide opportunities for
exercise/dancing/singing; and to welcome, inspire, support and have fun. Ms. Berry distributed
pamphlets and further explained the activities of the support group in Georgetown.
D. Discussion and possible action on the Georgetown Senior Expo — Virginia Lazenby,
Commission on Aging. Virginia Lazenby was out of town and Board member Beverly Stehle
reported in Virginia's place. Ms. Stehle distributed a worksheet which gave an informal overview
of the expo that included information pertaining to exhibits, seminars, committee sponsors, levels
of sponsorships, hospitality, transportation, marketing, budget and timeline. Mr. Jantzen shared that
he would arrange a meeting with Virginia upon her return, and to ask if she would give the Board
an update during the April meeting.
Commission on Aging February 19, 2018
E. Presentation and discussion on the Austin Area Agency on Aging — Gene Jantzen, Board
Chair. Mr. Jantzen shared that he has invited Dr. Kelsey Keen to give a presentation in April
regarding a preventative medical program that suggests way that seniors can make some life -altering
adjustments that could be an investment in extended aging -in -place and overall wellness. Mr.
Jantzen stated that he has enrolled in the program and by April should be able to share how the
program has help him. Dr. Keen's presentation is titled, "The Five Essentials of Health" and she
will feature in her talk, "Brain Fit". Mr. Jantzen is thinkijig if the Commission is impressed with
Dr. Keen's presentation, she would be an excellent addition to the Georgetown Senior Expo.
F. Discussion of the "Matter of Balance" Fall Prevention class that is part of the Caregiver U
Program sponsored by Age of Central Texas, St. David's Foundation and Georgetown Health
Foundation — Arlana Bryant, Medical/Health Coordinator, GFD. Ms. Bryant gave an overview
of the current program she and her co -instructor from Faith in Action at Mariposa are teaching, "A
Matter of Balance: Managing Concerns about Falls". Ms. Bryant distributed a list indicating the
course offerings through April at various locations in Travis, Williamson, Hays and Bastrop
counties.
G. Discussing of the Priority Initiatives: Communication, Transportation, Dental Care,
Affordable Housing, Mental Health — Gene Jantzen, Board Chair. Faith in Action: Dennis
Dalrymple reported that Faith in Action continues to meet to discuss and re-evaluate their
transportation program. Faith in Action will be relocating in March to a location on Dawn Drive.
Builders being more conscious of disabled residents: Ginny Hahn and Dan Bonner are concerned
about the need for engineers/developers to be proactive towards the disabled residents when
designing and building of buildings/housing within the City of Georgetown. Ms. Hahn and Mr.
Bonner realize there are ADA regulations that must be followed, but from recent construction, they
realize that maybe additional items could be included to aid the disabled even more. Ms. Hahn and
Mr. Bonner want to meet with city staff to discuss the best way to get information to the
developers/builders to introduce the idea of providing more efficient construction to meet the needs
for the disabled.
H. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Josie Zamora, A Gift of
Time, will give the Board updates at the March meeting. Mr. Jantzen and the Commission thanked
Ron Brandon for his service on the Commission. Mr. Brandon is not reapplying for another term
on the Commission. March will welcome new Commission members, conduct a Vice President and
Secretary election, as well as review the Bylaws and attendance policy. Mr. Jantzen shared that he
had received a letter from the Mayor re -appointing him as Chair.
Adjournment
The next Commission meeting will be Monday, March 19, 2018 at 6:00 p.m., at the Public Safety Facility,
3500 DB Wood Road, Georgetown, Texas.
The meeting adjourned at 8:05 p.m. on a motion by Bernie Farkas, seconded by Dan Bonner, which the
Board approved unanimously. (7-0)
Gene Jantzen, Chairman
Georgetown Commission on Aging
Tiffany Enos, Secretary
Georgetown Commission on Aging
Commission on Aging February 19, 2018
Linda White
From: Gene Jantzen <
Sent: Friday, February 09, 2018 2:08 PM
To: Linda White
Subject: Speaker to COA for April Meeting
Linda,
Good afternoon and Happy Friday!
I have recently enrolled in a program that I feel our Commissioners need to know about and that
possibly fits into any plans for a Georgetown Senior Expo. I have taken the liberty to invite Dr.
Kelsey Keen to give a presentation of up to 30 minutes at our April meeting to expose the
Commission to a preventative medical program that suggests a way Seniors can make some life -
altering adjustments that could be an investment in extended aging -in -place and overall
wellness. By April, I should be able to demonstrate results of my effort to implement this
program personally.
If successful, my goal is to get off all meds for high blood pressure and cholesterol and as a by-
product lose some waistline.
Dr Keen's presentation is titled, "The Five Essentials of Health' and she will feature in her talk,
"Brain Fit."
I'd say make her the first regular agenda item behind our opening items. I realize we don't know
who will be our Chairperson in April but hope this will still fly with whomever.
Have a great weekend.
gene
Gene Jantzen, Realtor
Cell 512.864.5339
Like us on Facebook https://www.facebook.com/teamiantzencentury2l
A Native Texan
Licensed to practice Real Estate in
The Great State of Texas
lic # 524971
3.25 in
AEST 1848
ETOWI�1EXAS
Sharon Covey
Commission on Aging
Engrave stock = Laser Mark, European Gold/Black
Engraved name tag with magnetic clip
Linda White
gym. s'�° $
319I2018 Ste Q Howe 450
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offordobleq I G N S
4185 EAST HWY. 29, STE. A
GEORGETOWN, TX 78626
(512) 869-SIGN (7446) Fax: (512) 869-5888
m .
Cit of Geor etown
o^ Geor etown TX�" 78626
P
512-930-3652
Quote Valid for 30 days from Date Listed
Board
Appointed To?
LastName
FirstName
Address
City
State
Zip
Georgetown Commission on Aging
Covey
Sharon
Board
Appointed To?
LastName
FirstName
Address
City AIL State
OIL
Zip
Georgetown Housing Authority
Gavurnik
John
Linda White
From: Robyn Densmore
Sent: Wednesday, March 07, 2018 6:40 PM
To: Laura Wilkins; April Haughey; Lawren Weiss; Weston ODonnell; Elliott
Harper; Linda White; Cari Miller; Tina Dunbar; Sabrina Poldrack; Emily
Koontz; Erin Miller; Sheila Mitchell; Karen Frost; Kim Mcauliffe; Jill
Kellum; Shirley Rinn; Arica Kolb
Cc: Shelley Nowling
Subject: Ethics Training - B&C Members Who Did Not Attend
Hi Everyone,
I will be sending to you via inter -office mail the Oath of Office, Statement of Appointed Officer, and
Public Access forms for all of your board members who did not attend yesterday's ethics training. I will
be emailing the members tomorrow and informing them how to complete the needed ethics training at
home.
Also, if your board meets "as needed" please be sure and have at least one board meeting —April is fine
— this year to meet your members and collect all needed forms.
Finally, if you have not yet RSVP'd for the liaison and chair trainings on March 22"d please do so. I
encourage you to attend as many trainings as you can/are applicable to your position on that day. Here
are the time and trainings being held that day:
- 9:00 AM = Records Management and ORR
- 10:45 AM = Novus Agenda
- 12:00 PM = Liaison Lunch (Please let me know if you have any dietary conditions that need to be
accounted for. We are catering lunch and want everyone to be able to enjoy their food.)
- 2:00 PM = Chair Training (This is important to get to get to know your board chair and help them
learn how to properly run a meeting.)
Thank you,
Robyn Densmore
Assistant City Secretary
City of Georgetown
512-930-3651
www.georgetown.org
robyn.densmore@georgetown.org
Georgetown Commission on Aging
Board Liaison
Linda White
Office Specialist
(512)930-3652
Linda. White@eeorgetown.org
Support Staff
John Sullivan
Fire Chief
(512)930-3473
John.S u lliva n@georgetown.org
Board Member Information
Total # of Seats: 9
# of Seats Filled: 9
# of Vacancies: 0
Meeting Date/Time: 3rd Monday of each month at 6:DOpm
Meeting Location: Public Safety Operations & Training Center
3500 DB Wood Road, Georgetown Q
Seat Notes
Term Length: 2 years None
Max Terms: 2 full terms s
Notes:
Role/Criteria/Notes Aopt Date Exp Date Term Oath Stmt Aff Pub
Dan Bonner
Commissioner
3/17 2/19 2nd Full
3/15 2/17 1st Full
4117/17 4/17/17 — 4117/17
Senior living other
PIA Date
4/2S/15
OMA Date
4/25/15
At-home Ethics 4/2017
Ron Brandon
Commissioner
3/17 2/18 1st Partial
'J23/17 2/23/17 J23/17 2123/17
Medical Profession, Senior living
other
Appt'd to fill vacancy left by William
Dalton
PIA Date
OMA Date
3/5/08
2/12/08
Ethics Orientation 2J2017
Dennis Dalrymple
Member
5/17 2/18 1st Partital
Service Provider to Seniors
Appt'd to fill vacancy left by Valerie
Nicholson (elected to Counal)
PIA Date
OMA Date
Tiffany Enos
Secretary
3/16 2/18 1st Full
2/24/16 3/W16 V24/16 2121/16
Service provider, Caregiver Delaney
PIA Date
OMA Date
3/2/16
3/2/16
Ethics Orientation 2/2016
Bernard Farkas
Commissioner
3/17 2/19 1st Full
2123/17 2/23/17 2/23/17 2/23117
Servke Provider to Seniors, Senior living in
independent Irving or active adult community
PIA Date
2/25/06
OMA Date
2/25/06
Ethics Orientation 2/2017
Virginia Hahn
Vice Chair
3/16 2/18 1st Full
3/14/16 3n4/16 3/14/16 2/25/15
Senior Living Other
PIA Date
0MA Date
3/9/15
3/7/15
At -Home Ethics 3/10/16
Gene Jantzen
Chair
3/17 2/19 2nd Full
3/15 2/17 1st Full
2/23/17 J23/17 J23117 2123117
Senior Irving in Independent Active
Adult Community
Appt'd Chair 3/16
PIA Date
3/12/15
OMA Date
3/12/15
Ethics Orientation 2/2017
Virginia Lazenby
Commissioner
3/16 2/18 1st Full
3/UM 3/14/16 3/11/16 2/N/15
Business Community Member
PIA Date
OMA Date
5/5/15
5/5/15
At -Home Ethics 2/28J16
Beverly Stehle
Commissioner
3/17 2/19 1st Full
2/73/17 2/23n7 2/23117 2123/17
Senior Living Other
PIA Date
OMA Date
4/12/17
3/26/17
Ethics Orientation 2/2017
Notice of Agenda Meeting of the
GEORGETOWN COMMISSION ON AGING
City of Georgetown, Texas
March 19, 2018
The Georgetown Commission on Aging will meet on Monday, March 19, 2018 at 6:00 p.m. at the Public
Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging
Liaison at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8'h Street
for additional information; TTY users route through Relay Texas at 711.
Regular Session
This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.
A. Call to Order — Gene Jantzen, Board Chair
B. Introductions of current and newly appointed Board members — Gene Jantzen, Board Chair
C. Review of the Attendance Policy — Gene Jantzen, Board Chair
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
D. Annual review and possible action to review the current Commission on Aging Bylaws and make
recommendations, if needed — Gene Jantzen, Board Chair
E. Nomination and Election of a Board Vice -Chair — Gene Jantzen, Board Chair
F. Nomination and Election of a Board Secretary — Gene Jantzen, Board Chair
G. Consideration and possible action to approve minutes of the meeting held on February 19, 2017 —
Gene Jantzen, Board Chair
H. Discussion and updates regarding A Gift of Time -Adult Day Care — Josie Zamora, President, A Gift
of Time -Adult Day Care
I. Discussion and possible action of retaining current Priority Initiatives - Communication,
Transportation, Dental Care, Affordable Housing, Mental Health, Legal Aid - and possibly
incorporating new Priority Initiatives — Gene Jantzen, Board Chair
J. Discussion of future agendas and priorities — Gene Jantzen, Board Chair
Adjournment
Certificate of Posting
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Amended Agenda Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the
general public at all times, on the day of , 2018, at and remained so
posted for at least 72 hours preceding the scheduled time of said meeting.
Shelley Nowling, City Secretary
Notice of Meeting for the
Georgetown Commission on Aging
of the City of Georgetown
March 19, 2018 at 6:00 PM
at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th
Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order — Gene Jantzen, Board Chair
B Introductions of current and newly appointed Board members — Gene Jantzen, Board Chair
C Review of the Attendance Policy — Gene Jantzen, Board Chair
Legislative Regular Agenda
D Annual review and possible action to review the current Commission on Aging Bylaws and make
recommendations, if needed — Gene Jantzen, Board Chair
E Nomination and Election of a Board Vice -Chair — Gene Jantzen, Board Chair
F Nomination and Election of a Board Secretary — Gene Jantzen, Board Chair
G Consideration and possible action to approve minutes of the meeting held on February 19, 2018 — Gene
Jantzen, Board Chair
H Discussion and updates regarding A Gift of Time -Adult Day Care — Josie Zamora, President, A Gift of
Time -Adult Day Care
I Discussion and possible action of retaining current Priority Initiatives - Communication, Transportation,
Dental Care, Affordable Housing, Mental Health, Legal Aid - and possibly incorporating new Priority
Initiatives — Gene Jantzen, Board Chair
J Discussion of future agendas and priorities — Gene Jantzen, Board Chair
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readilyaccessible to the general public at all times,
on the I a day of (`(i , 2018, at '.55 r<� , and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
c-c
Page 1 of 27
EST 1848
GE0RGETOWN
TEXAS
SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS
Attendance by Members is integral to success of the commission, committee or board. It is
Council policy to require a minimum of 75 percent attendance of each Member at each
regularly scheduled meeting including subcommittee meetings. A Member shall be allowed
two excused absences for the Member's personal medical care, required medical care of a
Member's immediate family member (as defined by City Ordinance), or Member's military
Service that shall not count against the 75 percent attendance requirement. Written notice
shall be sent to a Member and the Member's City Council representative when it appears the
Member may violate the attendance policy by being absent from more than 25 percent of
regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may
result in the Member being replaced by the Council. If a Member is removed from a committee,
commission or board, that position shall be considered vacant and a new Member shall be
appointed to the Board in accordance with Section 2.36.040
i - -
March 19, 2018
Georgetown "Senior Expo" Update
Prepared by Virginia Lazenby, Member of Commission on Aging
Advisory Committee: Beverly Stehle, Georgianne Hewett, Ginny Hahn, John Sullivan,
Josie Zamora, Patrick Lloyd, Penny Leoni, Tiffany Enos, and Virginia Lazenby. Met
March 7.
Met with Hugh Brown and Shelby Holcomb, St. David's Hospital, March 14. Strong
interest
Program Committee: Barbara Brightwell, Barbara Pearce, Beverly Stehle, Dan
Bonner, George Brightwell, Georgianne Hewett, and Shelby Holcomb. Meeting April 4
to brainstorm list of topics and speakers.
Name of event: Using "Senior Expo" as placeholder. Suggestion: Active Adult
Symposium
Come up with energizing name. Logo to be developed
Venue: Georgetown Conference Center at the Sheraton
Date and Time: Monday, April 8, 8:30 - 1:30 (tentative time)
Program: Exhibits and mini -seminars with an opening, general session
Schedule:
Exhibits open: 8:30 -1:00 (set-up 8:00-8:30; tear down 1:00-1:30)
Space for 41 exhibitors, number could be expanded. Exhibitors to reflect a mix of
services and resources.
Sponsors -16 can be expanded
Opening, general session: 9:00-10:00, San Gabriel F (506 seats)
Overview of the work of the Commission on Aging
Featured speaker - selected for theme
Mini -seminars: 10:30-11:15; 11:45-12:30
Three mini -seminars will be available at each time slot. Mini -seminars will be held in
San Gabriel B, C, D. Each room accommodates up to 72 attendees. Up to four
additional seminars could potentially be within these same time slots. Mini -seminars
could be organized by tracks.
Pre -registration of attendees indicating sessions they will attend will increase work
of administrative assistant
Meals considered - cost appears prohibitive to be free. Box lunches, $23 plus tax;
continental breakfast $18 plus tax
1
March 19, 2018
Cost
The cost of the event will be covered through sponsorships and fees charged to
exhibitors.
Expenses
Venue (based on use of entire ballroom) $28,000
Space rental; set-up of tables with coverings & chairs; stations with
pads, pens, candy, & water; additional handicapped parking spaces
to be designated; taxes & service charge included)
Audio/visual estimate
Microphones in breakout rooms
Administrative Assistant estimate
Marketing (in -kind donations will be sought)
Event program (in -kind donations will be sought)
Estimated total expenses
Income
Sponsorships
Diamond 2 @$3,000
Emerald 4 @ $2,000
Sapphire 6 @ $1,000
Ruby 6 @ $500
Exhibits
Estimate based on 20 commercial and 20 non-profit
Supporters
Donations $50 - $100
Start-up Money
To be requested from the City of Georgetown and the
Georgetown Health Foundation Community Support Mini -Grant,
$3000 each
500
2500
4000
1000
$36,000
$23,000
$6,000
$2,000
$6,000
$37,000
2
_# ..
Georgetown Commission on Aging
Total # of Seats: 9
# of Seats Filled: 9
# of Vacancies: 0
Board Liaisoni�.Y.:iiYfi�
Linda White
Meeting Date/Time: 3rd Monday of each month at 6:00pm
Office Specialist
Meeting Location: Public Safety Operations & Training CenteAq
(512) 930-3652
3500 DB Wood Road, Georgetown
Linda.White@georgetown.org
Seat Notes
Support Staff
Term Length: 2 years
None
John Sullivan
Max Terms: 2 full terms
Fire Chief
(512) 930-3473
Notes:
1oh n.SullivanCygeorgetown.oriz
Board Member Information
Role/Criteria/Notes Appt Date Exp Date Term
Oath Stmt Aff Pub
Dan Bonner
Commissioner
3/1/2017 2/28/2019 2nd Full
4/17/17 4/17/17 4/17/17
At-home Ethics 4/2017
Sharon Covey
Dennis Dalrymple
Tany Enos
Bernard Farkas
Virginia Hahn
Gene Jantzen
Virginia Lazenby
Beverly Stehle
Commissioner
Senior Living Center
"J
t
Commissioner
Service Provider to Seni%rs
Appt'd to fill vacancy left by Valerie
Nicholson (elected to Council)
Secretary
Service proN
Commissioner
Service Provider to Seniors, Senior Irving in
independent livingoractive adult cortiinunity
Vice Chair
Senior Living Other
Chair
Senior living in Independent Active
Adult CommunitykVI�P'
Appt'dChair3/1
Commissioner
Business Community Member. /
Commissioner
Senior Living Other
18 2/28/2020 1st Full
3/1/2018 2/28/2020 1st Full
5/1/2017 2/28/2018 1st Partital
PIA Date I OMA Date
Ethics Orientation
7/17/17 7/17/17
PIA Date OMA Date
3/1/2018 2/28/2020 2nd Full z/za/16
3/1/2016 2/28/2018 1st Full
7 2/28/2019 1st Full
3/1/2018 2/28/2020 2nd Full
3/1/2016 2/28/2018 1st Full
3/1/2017 2/28/2019 2nd Full
3/1/2015 2/28/2017 1st Full
3/1/2018 2/28/2020 2nd Full
3/1/2016 2/28/2018 1st Full
7 2/28/2019 1st Full
.hics 07/17/2017
18/16 2/24/16 2/24/16
PIA Da
3/2/16
OMA Date
/2/1(�
Ethics Orientation 2/2016
2/23/17 2/23/17 2/23/17 2/23 17
PIA Date
2/25/06
OMA Date
2/25/06
Ethics Orientation 2/2017
3/14/16 3/14/16 3/14/16 2/25/15
PIA Date
3/9/15
OMA Date
3/7/15
At -Home Ethics 3/10/16
2/23/17 2/23/17 2/23 /23/17
PIA Date
3/12/15
OMA Date
3/12/15
Ethics Orientation 2/2017
3/14/16 3/14/16 3/14/16 2/24/15
PIA Date
5/5/15
OMA Date
5/5/15
At -Home Ethics
2/23/17 2/23/17 2/23/17 2/2 0
7PIA
4/1�2/17
OMA Date
3/26/17
Ethics Orientation 2/2017
Notice of Agenda Meeting of the
GEORGETOWN COMMISSION ON AGING
City of Georgetown, Texas
March 19, 2018
The Georgetown Commission on Aging will meet on Monday, March 19, 2018 at 6:00 p.m. at the Public
Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging
Liaison at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8th Street
for additional information; TTY users route through Relay Texas at 711.
Regular Session
This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.
A. Call to Order — Gene Jantzen, Board Chair
B. Introductions of current and newly appointed Board members — Gene Jantzen, Board Chair
C. Review of the Attendance Policy — Gene Jantzen, Board Chair
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items.-
D. Annual review and possible action to review the current Commission on Aging Bylaws and make
recommendations, if needed — Gene Jantzen, Board Chair
E. Nomination and Election of a Board Vice -Chair — Gene Jantzen, Board Chair
F. Nomination and Election of a Board Secretary — Gene Jantzen, Board Chair
G. Consideration and possible action to approve minutes of the meeting held on February 19, 2017 —
Gene Jantzen, Board Chair
H. Discussion and updates regarding A Gift of Time -Adult Day Care — Josie Zamora, President, A Gift
of Time -Adult Day Care
I. Discussion and possible action of retaining current Priority Initiatives - Communication,
Transportation, Dental Care, Affordable Housing, Mental Health, Legal Aid - and possibly
incorporating new Priority Initiatives — Gene Jantzen, Board Chair
J. Discussion of future agendas and priorities — Gene Jantzen, Board Chair
Adjournment
Certificate of Posting
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Amended Agenda Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the
general public at all times, on the day of , 2018, at and remained so
posted for at least 72 hours preceding the scheduled time of said meeting.
Shelley Nowling, City Secretary
Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
February 19, 2018
The City of Georgetown Commission on Aging met on February 19, 2018 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the .Americans with Disabilities Act (ADA). If you require assistance in
participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the
scheduled meeting date, at (512) 930-3652 or City I tall at 113 East 8" Street for additional information; TTY users route through
Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open
Meetings Act, Texas Government Code 551.)
A. Call to Order
Chairman Gene Jantzen called the meeting to order at 6:03 p.m. Seven Board members were present,
with Tiffany Enos and Virginia Lazenby absent, thus constituting a quorum. Also present were Fire
Chief John Sullivan, Linda White, Staff Liaison Office Specialist, Patrick Lloyd, Community
Resources Coordinator with the City Library, and Arlana Bryant, Medical/Health Coordinator with
the Georgetown Fire Department.
Legislative Regular Agenda
B. Consideration and possible action to approve the minutes of the meeting held on December
18, 2017. Ron Brandon moved to approve the minutes from the meeting held on December 18,
2017. Dennis Dalrymple seconded the motion, which the Board approved unanimously. (7-0) Note:
the Board did not meet in January due to the regular meeting date was MLK Holiday and City offices
were closed.
C. Presentation and discussion on the Georgetown Area Parkinson's support Group — Mary Jane
Berry, Facilitator, Georgetown Area Parkinson's Support Group. Ms. Bevy explained that the
purpose of the support group is to help to bridge the gaps for those with Parkinson Disease. The
support group strives to discuss shared experiences and feelings; share information beneficial to all
members and care partners; to learn more about Parkinson's or atypical Parkinson's disease with
the goal to influence a positive, quality life with Parkinson's; to provide opportunities for
exercise/dancing/singing; and to welcome, inspire, support and have fun. Ms. Berry distributed
pamphlets and further explained the activities of the support group in Georgetown.
D. Discussion and possible action on the Georgetown Senior Expo — Virginia Lazenby,
Commission on Aging. Virginia Lazenby was out of town and Board member Beverly Stehle
reported in Virginia's place. Ms. Stehle distributed a worksheet which gave an informal overview
of the expo that included information pertaining to exhibits, seminars, committee sponsors, levels
of sponsorships, hospitality, transportation, marketing, budget and timeline. Mr. Jantzen shared that
he would arrange a meeting with Virginia upon her return, and to ask if she would give the Board
an update during the April meeting.
Commission on Aging February 19, 2018
E. Presentation and discussion on the Austin Area Agency on Aging — Gene Jantzen, Board
Chair. Mr. Jantzen shared that he has invited Dr. Kelsey Keen to give a presentation in April
regarding a preventative medical program that suggests way that seniors can make some life -altering
adjustments that could be an investment in extended aging -in -place and overall wellness. Mr.
Jantzen stated that he has enrolled in the program and by April should be able to share how the
program has help him. Dr. Keen's presentation is titled, "The Five Essentials of Health" and she
will feature in her talk, "Brain Fit". Mr. Jantzen is thinki;ig if the Commission is impressed with
Dr. Keen's presentation, she would be an excellent addition to the Georgetown Senior Expo.
F. Discussion of the "Matter of Balance" Fall Prevention class that is part of the Caregiver U
Program sponsored by Age of Central Texas, St. David's Foundation and Georgetown Health
Foundation — Arlana Bryant, Medical/Health Coordinator, GFD. Ms. Bryant gave an overview
of the current program she and her co -instructor from Faith in Action at Mariposa are teaching, "A
Matter of Balance: Managing Concerns about Falls". Ms. Bryant distributed a list indicating the
course offerings through April at various locations in Travis, Williamson, Hays and Bastrop
counties.
G. Discussing of the Priority Initiatives: Communication, Transportation, Dental Care,
Affordable Housing, Mental Health — Gene Jantzen, Board Chair. Faith in Action: Dennis
Dalrymple reported that Faith in Action continues to meet to discuss and re-evaluate their
transportation program. Faith in Action will be relocating in March to a location on Dawn Drive.
Builders being more conscious of disabled residents: Ginny Hahn and Dan Bonner are concerned
about the need for engineers/developers to be proactive towards the disabled residents when
designing and building of buildings/housing within the City of Georgetown. Ms. Hahn and Mr.
Bonner realize there are ADA regulations that must be followed, but from recent construction, they
realize that maybe additional items could be included to aid the disabled even more. Ms. Hahn and
Mr. Bonner want to meet with city staff to discuss the best way to get information to the
developers/builders to introduce the idea of providing more efficient construction to meet the needs
for the disabled.
H. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Josie Zamora, A Gift of
Time, will give the Board updates at the March meeting. Mr. Jantzen and the Commission thanked
Ron Brandon for his service on the Commission. Mr. Brandon is not reapplying for another term
on the Commission. March will welcome new Commission members, conduct a Vice President and
Secretary election, as well as review the Bylaws and attendance policy. Mr. Jantzen shared that he
had received a letter from the Mayor re -appointing him as Chair.
Adjournment
The next Commission meeting will be Monday, March 19, 2018 at 6:00 p.m., at the Public Safety Facility,
3500 DB Wood Road, Georgetown, Texas.
The meeting adjourned at 8:05 p.m. on a motion by Bernie Farkas, seconded by Dan Bonner, which the
Board approved unanimously. (7-0)
Gene Jantzen, Chairman
Georgetown Commission on Aging
Tiffany Enos, Secretary
Georgetown Commission on Aging
Commission on Aging February L9, 2018
E'T. 1111
GEORGETOWN
TEXAS
SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS
Attendance by Members is integral to success of the commission, committee or board. It is
Council policy to require a minimum of 75 percent attendance of each Member at each
regularly scheduled meeting including subcommittee meetings. A Member shall be allowed
two excused absences for the Member's personal medical care, required medical care of a
Member's immediate family member (as defined by City Ordinance), or Member's military
Service that shall not count against the 75 percent attendance requirement. Written notice
shall be sent to a Member and the Member's City Council representative when it appears the
Member may violate the attendance policy by being absent from more than 25 percent of
regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may
result in the Member being replaced by the Council. If a Member is removed from a committee,
commission or board, that position shall be considered vacant and a new Member shall be
appointed to the Board in accordance with Section 2.36.040
Ordinance No. 0O I t-(— 8 9
AN ORDINANCE OF THE CITY COUNCIL ("COUNCIL") OF THE CITY OF
GEORGETOWN, TEXAS ("CITY") AMENDING THE CODE OF
ORDINANCES, ADDING CHAPTER 2.100 "AMERICANS WITH
DISABILITIES ACCESSIBILITY ADVISORY BOARD", CHAPTER 2.110
"GEORGETOWN COMMISSION ON AGING", CHAPTER 2.114
"STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES ADVISORY
BOARD"; REPEALING CONFLICTING ORDINANCES AND
RESOLUTIONS, AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 2.14 of the City Charter authorizes the City Council
with the power to establish boards, commissions and committees to assist it in
carrying out its duties in accordance with State law; and
WHEREAS, the City Council now finds it necessary to amend Title 2 of
the Code of Ordinances by establishing the Americans with Disabilities
Accessibility Advisory Board, the Georgetown Commission on Aging, and the
Strategic Partnerships for Community Services Advisory Board; and
WHEREAS, on March 25, 2014, the City Council approved Resolution
032514-L adopting an ADA Transition Plan for the City of Georgetown which
included approval of the recommendation to establish an ADA Advisory
Committee; and
WHEREAS, on August 26, 2014, the City Council authorized the
establishment of the Georgetown Commission on Aging; and
WHEREAS, on April 8, 2014, the City Council authorized the
establishment of the Strategic Partnerships for Community Services Advisory
Board; and
WHEREAS, the City Council desires that all Boards, Commissions, and
Committees ("Boards") ordinances and related bylaws be maintained following a
uniform standard; and
Establishing ADA, Aging, and Strategic Partnerships Advisory Boards and Commissions Page I of 3
Ordinance: 2014-
Date Approved: Octo er 28.2014
WHEREAS, on September 23, 2014 the City Council reviewed the
proposed ordinance provisions and related bylaws at a workshop meeting; and
WHEREAS, the amendments contained in this ordinance were considered
and completed by the City Attorney's Office for deliberation and approval by the
City Council; and
WHEREAS, on October 14, 2014, the City Council approved the first
reading and recommended additions to Title 2 adding the Americans with
Disabilities Accessibility Advisory Board, the Georgetown Commission on
Aging, and the Strategic Partnerships for Community Services Advisory Board;
and
WHEREAS, every general ordinance enacted subsequent to codification
shall be enacted as an amendment to the Code; and
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF GEORGETOWN, TEXAS THAT:
Section 1. The facts and recitations contained in the preamble of this
ordinance are hereby found and declared to be true and correct and are
incorporated by reference herein and expressly made a part hereof, as if copied
verbatim.
Section 2. Portions of the following chapters of the Code of Ordinances
are hereby amended as described in Exhibit "A" through "C":
Exhibit A — Chapter 2.100 "Americans with Disabilities Accessibility
Advisory Board"
Exhibit B — Chapter 2.110 "Georgetown Commission on Aging"
Exhibit C — Chapter 2.114 "Strategic Partnerships for Community Services
Advisory Board"
Section 3. All ordinances that are in conflict with the provisions of
this ordinance are, and the same are hereby, repealed and all other ordinances of
the City not in conflict with the provisions of this ordinance shall remain in full
force and effect.
Establishing ADA, Acing, and Strategic Partnerships Advisory Boards and Commissions Page 2 of 3
Ordinance: 2014_N
Date Approved: October 28.2014
Section 4. If any provision of this Ordinance, or application thereof, to
any person or circumstance, shall be held invalid, such invalidity shall not affect
the other provisions, or application thereof, of this ordinance which can be given
effect without the invalid provision or application, and to this end the provisions
of this ordinance are hereby declared to be severable.
Section S. The Mayor is hereby authorized to sign this ordinance and the
City Secretary to attest. This Ordinance shall become effective and be in full
force and effect ten (10) days on and after publication in accordance with the
provisions of the Charter of the City of Georgetown.
PASSED AND APPROVED on First Reading on the 14 of October. 2014.
PASSED AND APPROVED on Second Reading on the 28 of October, 2014.
ATTEST:
Je sic Brettle, 6ty Secretary
APPROVED AS T�ORM:
Bridget Chap an, i Attorney -
THE CITY OF GEORGETOWN:
A,& C� -
bZte"Ross, Mayor
Establishing ADA, Agin and Strategic Partnerships Advisory Boards and Commissions Page 3 of 3
Ordinance: 2014-4
Date Approved: Oct. Agin
28.2014
Exhibit B
Chapter 2.110 "Georgetown Commission on Aging"
Sec. 2.110.010. - Created; membership.
A. There is hereby created the "Georgetown Commission on Aging" of the City of
Georgetown (the "Commission"). This Chapter supplements the provisions of
Code of Ordinances Chapter 2.36 City Commissions, Committees, and Boards.
B. The Commission shall consist of nine members. Members shall be appointed in
accordance with the City Charter. Members shall be selected, with attention paid
to socio-economic diversification, from the following categories:
1. Two members who are service providers to seniors;
2. One member who is a caregiver to seniors;
3. Three senior members including:
(a) a senior living in assisted living; and
(b) a senior living in an active -adult age -restricted community; and
(c) a citizen -at -large senior citizen,
4. One member from the business community;
5. One member from the medical profession; and
6. One professor, preferably from Southwestern University, who shall be
encouraged to include student participation and interaction with the
Board. If a professor is not available, preference shall be given to a
student.
If no qualified applicants are available, preference will be given to seniors to fill
vacancies on the Commission as citizen -at -large members in accordance with the
Code of Ordinances Chapter 2.36.
C. The members shall reside in the corporate City limits or the extraterritorial
jurisdiction of the City.
Sec. 2.110.020. - Purpose
A. Advise the City Council on the needs and status of seniors in the entire City and
Exhibit B - Chapter 2.110 "Georgetoron Commission on Aging" Page 1 of 2
recommend ways in which those needs may be met; and
B. Determine and assess existing resources in the City which may be utilized by
seniors to meet their needs; and
C. Evaluate and assess proposed programs, grants and other governmental
activities which may impact seniors; and
D. Encourage, promote, assist, and safeguard the rights and abilities of older adults
throughout the community to maintain maximum health, well-being, and
independence; and
E. Serve as a liaison between the City Council and the community of senior citizens
in matters of public interest; and
F. Use available resources to inform senior citizens of community services in health,
nutrition, recreation, housing, transportation and safety; and
G. Receive input from the senior citizen community including input from other
individuals and organizations on issues relevant to the senior community; and
H. Act as liaison for senior citizen issues to governmental and private organizations.
Sec. 2.110.030. - Definitions.
"Senior" is defined as a person 60 years of age or older.
Exhibit B - Chapter 2.110 "Georgetown Commission on Aging" Page 2 of 2
CITY OF GEORGETOWN
GEORGETOWN COMMISSION ON AGING
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Georgetown Commission on Aging ("Commission").
Section 1.2. Purpose. The Board is established for the purpose of:
a. Advising the City Council on the needs and status of seniors in the entire
City and recommend ways in which those needs may be met; and
b. Determine and assess existing resources in the City which may be utilized
by seniors to meet their needs; and
c. Evaluate and assess proposed programs, grants and other governmental
activities which may impact seniors; and
d. Encourage, promote, assist, and safeguard the rights and abilities of older
adults throughout the community to maintain maximum health, well-
being, and independence; and
e. Serve as a liaison between the City Council and the community of senior
citizens in matters of public interest; and
f. Use available resources to inform senior citizens of community services in
health, nutrition, recreation, housing, transportation and safety; and
g. Receive input from the senior citizen community including input from
other individuals and organizations on issues relevant to the senior
community; and
h. Act as liaison for senior citizen issues to governmental and private
organizations.
See Ordinance Chapter 2.114.
ARTICLE IL MEMBERSHIP
Georgetown Commission on Aging
Established March 2015
Page 1 of7
Section 2.1. Number of Members. The Board will be comprised of nine (9) Members.
Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown corporate
limits or extraterritorial jurisdiction. Members shall be selected, with attention paid to
socio-economic diversification, from the following categories:
1. Two members who are service providers to seniors;
2. One member who is a caregiver to seniors;
3. Three senior members including:
a. a senior living in assisted living; and
b. a senior living in an active -adult age -restricted community; and
c. a citizen -at -large senior citizen;
4. One member from the business community;
5. One member from the medical profession; and
6. One professor, preferably from Southwestern University, who shall be
encouraged to include student participation and interaction with the Board. If a
professor is not available, preference shall be given to a student.
If no qualified applicants are available, preference will be given to seniors to fill vacancies
on the Commission as citizen -at -large members in accordance with the Code of
Ordinances Chapter 2.36.
Section 2.3. Appointment of Board Members. Members of the Board shall be appointed
pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2)
years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to incur
or make an obligation on behalf of the City unless authorized and approved by the City
Council. Members may be reimbursed for expenses authorized and approved by the City
Council and the Board.
Georgetown Commission on Aging
Established March 2015
Page 2 of 7
Section 2.7. Compliance with City Policy. Members will comply with City Ordinances,
Rules and Policies applicable to the Board and the Members, including but not limited to
Ethics Ordinance Chapter 2.20 and Cihj Commissions, Committees and Boards Ordinance
Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual appointment
process. Should the Mayor fail to recommend a Chairman for each board, committee, or
commission, and/or the Council fails to approve any Chairman recommended by the
Mayor, a majority of the Council plus one may approve appointment of a Chairman to
serve as Chairman without a recommendation of the Mayor. The other Board Officers are
elected by a majority vote of the Members at the first meeting after the annual
appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one
year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall serve as
Chairman until the City Council appoints a replacement Chairman. A vacancy in the
other offices shall be elected by majority vote of the Members at the next regularly
scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible,
a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage the
business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Board. The Vice -Chairman presides at Board meetings in the Chairman's absence. The
Vice -Chairman shall perform the duties of the Chairman in the Chairman's absence or
disability.
Georgetown Commission on Aging
Established March 2015
Page 3 of 7
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on
the same week of the month, the same day of the week, at the same time, and at the same
place. The regular date, time and place of the Board meeting will be decided by the
Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual) requesting
the agenda item will be responsible for preparing an agenda item cover sheet and for the
initial presentation at the meeting. Items included on the agenda must be submitted to the
Staff Liaison no later than one week before the Board meeting at which the agenda item
will be considered. Agenda packets for regular meetings will be provided to the Members
in advance of the scheduled Board meeting. Agenda packets will contain the posted
agenda, agenda item cover sheets, and written minutes of the last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum
is required for the Board to convene a meeting and to conduct business at a meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or, if
absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -Chairman,
the meeting shall be called to order by the Secretary, and a temporary Chairman shall be
elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance with
these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Board.
See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules and
Policies. In such instances the Member shall make the required disclosures and shall
refrain from participating in both the discussion and vote on the matter. The Member may
remain at the dais or leave the dais, at the Member's option, while the matter is being
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considered and voted on by the other Board Members. Unless otherwise provided by law,
if a quorum is present, an agenda item must be approved by a majority of the Board
Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions
of Board meetings. The Staff Liaison is the custodian of all Board records and documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject
to action under Council policy and may result in the Member being replaced on the Board.
See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least
75% of regularly scheduled meetings, including Board meetings and Subcommittee
meetings. If a Member is removed from the Board that position shall be considered vacant
and a new Member shall be appointed to the Board in accordance with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is welcome
and invited to attend Board meetings and to speak on any item on the agenda. A person
wishing to address the Board must sign up to speak in accordance with the policy of the
Council concerning participation and general public comment at public meetings. Sign-up
sheets will be available and should be submitted to the Chairman prior to the start of the
meeting. If any written materials are to be provided to the Board, a copy shall also be
provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be
allowed a maximum of three minutes to speak, but may take up to six minutes if another
individual who signs up to speak yields the time to the speaker. If a person wishes to
speak on an issue that is not posted on the agenda, they must file a written request with
the Staff Liaison no later than one week before the scheduled meeting. The written
request must state the specific topic to be addressed and include sufficient information to
inform the Board and the public. A person who disrupts the meeting may be asked to
leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings and
deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by law,
on properly noticed closed session matters, such as consultation with attorney on legal
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A
matters, deliberation regarding the value of real property, competitive utility matters, and
economic development negotiations. A recording or certified agenda shall be made of all
closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the Board.
Subcommittee expenses may be reimbursed if authorized and approved by the Board or
by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to
the public, except for properly noticed closed session matters, and shall be conducted in
accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board's approval. Bylaw
amendments are not effective until approved by City Council.
Approved and adopted at a meeting of the City Council on the a `'I day of
FeAnv, our j� 2015.
ATTEST: V THE CITY OF GEORGETOWN
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City Se re ry Mayor
Approved and adopted at a meeting of the Board on the day of %a2�(
2015.
ATTEST: BOARD
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Board Secretary c Board Chairm