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HomeMy WebLinkAboutMinutes_GVPID_04.09.2018City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, April 9, 2018 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633 Members present: Norma Baker; Cara McKinney; Marlene McMichael, Vice -chair; Katie Porter; Gary Newman, Developer Rep; and Penny Evans, Developer Rep; William Laing, Alternate and Marsi Liddell, Alternate Members Absent: Melinda Marler, Chair Staff present: Jim Briggs, General Manager of Utilities; Eric Nuner, Asst. Parks Director; Octavio Garza, Public Works Director; Paul Diaz, Budget Manager and Karen Frost, Planning Specialist. The meeting was called to order by Vice -Chair McMichael at 6:02 p.m. A. Consideration and possible action to approve the minutes of the March 12, 2018 regular meeting. Motion by Newman, second by Porter to approve the minutes as presented. Approved 6 — 0. (Marler absent.) B. Discussion and review of PID Brochure for publication. Karen Frost/Recording Secretary Comments were given by commissioners. Briggs says this will be printed and mailed to all residents and will be given to title companies or realtors to continue to hand out to new residents. C. Presentation of the Georgetown Village PID monthly financial reports for the month of March 2018 and the annual budget calendar. LaMar Kemp This item was moved to the end of the Master Plan item. Kemp explained that 98% of the assessments have been collected and another $157K will be added to the fund balance, which is the amount left after the rest of the year's expenses. Briggs handed out the analysis of the fund balance, what it is composed of and how much each property's estimated value and assessment. It shows the tax appraisal and how that has changed annually since 2005. It also shows the income to the PID with the change in assessment rate of 20 cents to 14 cents. This analysis was created 45 days ago, but there are approximately 90 properties to date, to be built out. The next budget would generate about $425 — 450K next year. With a continuous growth coming. We can match expenditures to these projections. The only increase in the revenue after build out will be due to an increase in home values. Briggs explains that the board needs to develop a plan to spend the fund balance to allocated expenses, which can be over several years, but still should be allocated. The board discussed the capital assets budget that sets replacement of items as they appreciate and age. A value is assigned to each item and a schedule of when it needs to be replaced. He reported there are currently 1134 properties in the PID. Georgetown Village PID Page 1 of 3 Meeting: April 9, 2018 D. Overview of sidewalk repairs and maintenance in GVPID. Garza gave an update of the sidewalk maintenance project and stated the new list of streets was being put out for bids this week. That will include the sidewalks that will be improved because of street tree roots raising the sidewalks. Briggs reported that Public Works is requesting money in this year's budget process of the city to include sidewalks from Williams Drive along Shell Road past Rosedale to Madrid. The proposed funding is from remaining 2015 bond money. E. Presentation and discussion on GVPID landscape, amenity, and wayfinding signage masterplan. Eric Nuner, Assistant Parks and Recreation Director Ronnie and Travis presented the plan onscreen, giving an inventory that was taken, their analysis and recommendations. They created a budget for each park as an estimate of costs or renovating the different areas. These can all be altered to be what the board recommends. The pricing is different for each one and is based on the existing conditions of the signs and landscaping. They provided a 5 year plan and ranked their recommendations. McMichael comments that this plan is too over reaching for the money that is available to spend. She states that redoing the entry signs will not benefit the residents in the future. She states she is concerned about overspending and hoping that the spending is for the current resiaents. Board, consultants and staff discussed the use of the plan and how to address the plan. Briggs says the board will need to make a decision next month on how to allocate the fund excess. McMichael asked for a pdf of the budget numbers only. Nuner says that can be sent. Staff will look at the survey and make suggestions that could meet the needs of the residents. Newman explains this plan is good not just for deciding what to do at this point, but continuity for the new developers and any changes made in the future. Briggs summarizes that the staff is to come back with proposals that fit into the budget and see where lite board wants to adjust. mere was consensus of the board that they would rather see the money spent on parks instead of new entry signs. They would like to encourage enhancements as opposed to tearing out and building new signage. They were not enthused about the parks trail system markers. Nuner explains that when the board is reviewing and choosing the items to fund, they need to try to include as much of the price in the project as possible, not try to piece meal the projects. Large items can be cut if necessary, but not individual items, per se. He asks that they not get into the tree or shrub counts, as this is a master, general plan. He also stated that they can get a lower construction cost if they are using the economy of scale. Vice -Chair McMichaels allowed public comments. Michael Charles, 244 Beretta. He appreciates McMichael's comments about the plan. He wants to state that the different neighborhoods are not falling into the "Village" and feels like different looks in different areas cannot be all made equal. He wants to see about Georgetown Village PID Page 2 of 3 Meeting: April 9, 2018 making space for the kids in Beretta and at 502 Madrid. He wants them to be maintained. Wants irrigation in the parks in Section 9. Sara Schaub, 616 Rosedale, appreciates the suggestion about a bathroom in the park. She wants parks improved only if they are maintained. She says the Madrid park area looks bad. The area behind Rosedale is a mess. Others commented about this area and the problems. F. Developer's Update - Gary Newman Same status as before. An investment company is looking at the residential. His company will keep commercial and multi -family areas. They are working on an amenity for the west side, near McCoy. There will be a waterline that runs along Shell Road. All the property will be annexed in June. Avanti is being planned also which is on the north side of Berry Creek, along Shell Road, almost to Hwy 195. Adjournment Motion by Newman to adjourn. Second by Porter. The meeting was adjourned at 8:02 p.m. Approved, Marlene McMichael, Vice -Chair Georgetown Village PID Meeting: April 9, 2018 Attest,tie Porter, Secretary Page 3 of 3