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HomeMy WebLinkAboutMinutes_LAB_01.16.2018Minutes of the Meeting of the Library Advisory Board City of Georgetown January 16, 2018 The Library Advisory Board met on Tuesday, January 16, 2018 at 6 p.m. in the second floor Small Conference Room, Georgetown Public Library, 402 W. 8th Street MEMBERS IN ATTENDANCE: Michael Barnes, Lindsay Cooper, John Hudson, Pete Rose, Linda Schaffer and Thom Sinwell. MEMBERS ABSENT: Pat Baldwin STAFF IN ATTENDANCE: Eric Lashley - Library Director. Chair Rose called the meeting to order at 6:00 P.M. Regular Agenda A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. No action required. B. Review of minutes of the December 19 2017 Library Advisory Board meeting. — Pete Rose, Chair. Motion by Barnes; second by Hudson to approve the December 19, 2017 Library Advisory board meeting minutes. Approved 6-0 (Baldwin absent). C. Consideration of the Library Director's re ert. --- Eric Lashley, Library Director. Lashley reviewed the monthly statistics, discussed upcoming events, and read patron comments from the library's suggestion box for January 2018. Sheri Miklaski, Community Outreach Librarian, hosted a volunteer open house in January to introduce herself. No action required. D. Review of Community Resource Coordinator's report — Eric Lashley, Library Director. Lashley distributed Patrick Lloyd's monthly report (attached). Noted highlights were a referral for a City employee, financial assistance, grief/loss support, drug treatment, and winter clothing for the homeless. No action required. E. Review of WOW!mobile report. - Eric Lashley, Library Director. Lashley passed out Kalena Powell's monthly report (attached). Noted were two new stops in Berry Creek, adjustments to the home delivery program and modifications to the bus interior. Staff is researching the possibility of using the Postal Service for delivering items to patrons who cannot visit the library or bookmobile due to physical constraints. No action required. F. Discussion regarding Board's tour of Austin's Central L.ibr— Pete Rose, Board Chair. Following the tour of Austin's Central and Twin Oaks branch libraries board members discussed their findings. Topics included, but were not limited to, public art, technology, utilization of outdoor spaces, expansion of library programs and services, and eco - friendly building options. Board members agreed that the Austin Public Library system is a great model of a futuristic library. No action required. G. Consideration of future meeting dates. — Pete Rose, Board Chair. The February meeting will be held on Tuesday, February 20, 2018 at 6:00 p.m. No action required. Chair Rose adjourned the meeting at 7:10 p.m. Respectfully submitted, .n) Pat Baldwin Pete Rose Secretary Chair GPL Community Resources Monthly Report: January 2017 This month library staff conducted 16 interviews with high -need patrons; in December 2016 we conducted 7 interviews. Presenting needs shifted dramatically in January with significant increases in emergency housing, physical health, and legal aid. We also saw a large jump in patrons with questions regarding a variety of education topics including ESL and low-cost art classes. Library staff other than CRC completed the survey tool on three occasions versus once in December 2016. Patron Needs V mf�rV(?ncy Ilousing Fin. A4sistancf,� Benefit Assistance Mental Health 11hy,IcaI IieaIt1.) ep"a1 0t11e J,an -'I Ute( H) We continue to see a majority of female HNPs. We continue to observe that about two-thirds are female. Patrons with children in the home seem to fluctuate: in January just 19% had children in the household; in December that number was 57%. This may be attributable to the holidays as parents searched for financial help to buy gifts for their children. We continue to see that about 12-15% of HNPs have either a veteran in the household or are/have been victims of domestic violence. We were able to refer patrons to resources within Georgetown in just 44% percent of interviews conducted. This month, unmet needs are primarily emergency housing and legal aid. Twice we have now interviewed patrons of means who are coping with complicated real estate/legal problems following the death of a spouse. These individuals may own several pieces of property in other states and cities. They are older adults. Properties may be in the name of the deceased spouse leaving the surviving spouse to try to navigate a complicated probate/real estate system across state lines, often with little available funds as their money is tied up in the properties they are attempting to sell. In one person's case these challenges were further complicated by serious illness. With an aging population, it's anticipated that these kinds of problems will continue to appear. WOW REPORT BERRY CREEK Starting February 2018 we will be adding Berry Creek to our regular schedule. There will be two stops, two different days of the week (one a.m., one p.m.) visiting on a biweekly schedule (V & 3rd ). Here are the details. Berry Creek Country Club (Sheri M.) Wednesdays 10am-11am Berry Creek Tennis Club (Kalena P.) Tuesdays 4:30pm-5:30pm There is also talk of possibly adding story time or yoga time to the schedule in the future. We'll see how the first 3 months develops and we'll go from there. Eric has marketing details.... SHERI MIKLASKI We've already started making improvements in operations thanks to the insightful suggestions of our new Outreach Leader! Possible printing changes in Apollo to wowmobile reserved items and the delegation of checking out wowmobile reserves to Sun City patrons on Monday evening with free up a tremendous amount of time to let our growing Outreach Team spend their time collaborating, focusing on growing and improving services and being available in-house to stay connected to the main land. Sheri will be operating the wowmoble on the VY and 3rd Wednesdays of the month starting January 2018. This day includes Berry Creek Country Club, The Oaks Retirement, Georgetown Charter Academy and Cypress Creek Apartments. Kalena will be at Main on Wednesdays and will provide desk coverage in addition to routine weekly wowmobile scheduling, operations and related duties. SAMUEL MILTON ANDERSON Sam was a wowmobile patron in the Algerita neighborhood for at least 5 years. He absolutely loved to read and enjoyed the escape. His taste in authors spoke to his intellect and perhaps reflected a life he used to live, We had long conversations about the works of McCarthy, Hemingway, Hesse, Faulkner and Chaucer. My fondest memory of Sam was from the Summer of 2016. We were talking about All the Pretty Horses by Cormac McCarthy which led to a conversation about a Peter Paul and Mary song called Hush a Bye (All the Pretty Little Horses) that my mother used to sing to me when I was a little girl and I sang to her in her last few hours before she passed. Sam tried to recall the lyrics to his favorite Peter Paul and Mary song, Stewball. He was having trouble, so I googled the lyrics and read them aloud. As his recollection returned he began to recite the lyrics with me and wept aloud. He excused himself for crying to which I replied there was no need. He then looked straight at me and asked me if anyone had ever told me that I have," soulful eyes". "No, Sam. I don't believe so. Thank you." He smiled, thanked me and exited the bus. Sam backtracked a few steps, poked his head inside the door and said, "Hey, don't tell nobody that I cried" with a gentle smile on his face. I told him I wouldn't, so I suppose I'm breaking my promise. Sam passed away in September after a lengthy battle with cirrhosis of the liver and Hepatitis C from years of alcohol abuse and heroine addiction. He was found by his buddy and neighbor, Travis, who took care of Sam the last few months of his life and shared the news with Sheri and me last week. "I bet on ttt€v grey mare, I bet on the bay if I'd have bet on of Stewr all, I'd be a free man today. Oh they Groot owl, she hollers, and the tUrde dove. rnot ns, I'm 11 poor boy in trouble, I'm a lora; way From hc�rnez " Peter Paul and Mary/Stewball Georgetown Public Library January 2018 Statistics Patron Visits 2017 Comparison Library total 58231 Library total Dec. 2017 28673 Meeting Rooms 2959 Circulation Library 40354 Library Circ. Total Dec. 2017 Bookmobile circulation 2051 Overdrive e-books 2712 Overdrive audiobooks 948 # of patron checkouts 3744 Collection Changes, Copies Added 943 Copies Discarded 1104 Donations Added 222 Programs Children's Programs Programs 9 Storytime Programs 29 Attendance 1451 Other (Tours, etc) 8 After school programs 4 Adult Programs Programs 9 Attendance 287 Services ILL Requested 42 ILL Filled 11 Userful usage 5235 Volunteer Hours Adult 698.58 Teen 75.17 Community Service 0 Total volunteer hours 773.75 New Memberships Residents 219 Non-residents 73 GISD Students 2 Total now members 294 Revenue 39470 Page 8 of 17 Non-resident fee 2700.00 Finas, copies, etc, 1883.26 Donations 2081.39 Gifts/memorials 3132.71 Total revenue $9,797'36 Page 9 of 17 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY January 2018 January- HIGHLIGHTS • The library was closed Monday, January 1 for New Year's Day. We were also closed Monday, Jan. 15 for MLK Jr. Day. • Pianist Kiyoshi Tamagawa performed on Sunday, January 21 in the library's Live Music Series. • In addition to regular story times, the children's team hosted events in January including a Mariokart Tournament for teens on January 13, and a Stuffed Animal Sleepover on January 26-27. • Adult programs in January included an art display and reception by Jennifer Polnaszek, Adult Coloring Circle, Knitting Club, Wired Wednesday, and a drawing class taught by Jennifer Polnaszek. PATRON COMMENTS FOR January Selectors are doing a great job with the books. 2. Just finished: "Jewish Comedy" by Jeffery Darber. The writers opens up on famous names (Example: Jackie Gleason) BUT the excess phony comments "JOKES" from the Talmud was wasting printer's ink. LIKE WHO CARES? Your faithful correspondent. My Georgetown Library is our second home, as you know. 3. Why can't I sit in the booths on the weekend? Why did you think of adults and elderly when incorporated the Young Adult and Coffee Shop? 4. Order more newspapers: San Antonio, L.A. Times, Denver paper etc.! 5. Why can't I sit in the booths on the weekend? Why did you think of adults and elderly when incorporated the Young Adult and Coffee Shop? 6. Could you maybe consider closing off the cafe area with a glass partition so people studying would have a quit place to study because some people come to the library to study. I mean we could just study at home and save us the trouble of coming to the library at all. 7. 1 had a lot of documents that needed to be printed, scanned, and e-mailed on a timely basis. The ladies at the circulation desk were so helpful, wonderful and sweet. Thank you Georgetown Library. 8. 1 waited 6-7 weeks as signed up for "Hacker". What a disappointment. Although I'm not a Democrat, there are some Dems I do admire. Donna Brazile has led her readers through a compendium of errors on everyone's part except her own. She even asks her doggie important policy questions. Really! Almost as rough and boring as "What Happened" YIKES! EGAD! Where lies the truth? Page 10 of 17 GEORGETOWN PUBLIC LIBRARY DONATIONS -- January 2018 DONOR DONATION Tonya Bottom 7 books by Patricia Fry FOL $488.36 Family Place Library Child Programs Arlene Schinke Persevere by Lisa Bonchek Adams Rosie Rocke Robert & Addalie McMinn Anthony Barron San Gabriel Women's Club Elissa Lewis i $100 in memory of Pat Dekay $400 unspecified $100 greatest need $273 greatest need Copy of her book Transcendent Page I I of 17 LIBRARY BOARD MEETING FEBRUARY 2018 GPL OUTREACH REPORT Kalena Powell Community Outreach Assistant BERRY CREEK • Berry Creek Country Club (BCCC) 15t and 3,d Wednesday of every month 10-11am. We had 0 patrons. It was cold and rainy. We'll give it the standard 6 visits before we reevaluate. • Berry Creek Tennis Club (BCTC) 151 and 31d Tuesday of every month 4:30-5:30pm. 5 visitors, one new library card sign up. Not bad for poor weather. Might need to adjust the time and push it back a little later. No visitors until 5:00. ILUs meet Outreach * Kalena is now on a working team with Rita and Robert processing ILL's. Kalena is excited not only for the opportunity to work closely with coworkers to improve an important library process but to also see what outreach/home delivery process improvements are potentially revealed through this work. Details to come! ENGAGED LEADER SERIES Kalena has been accepted into the City of Georgetown Engaged Leader Series. Candidates are selected based upon quality of work performance, representation of their department, work performance and tenure. She will meet with the selected group 1 x month over the next 6 months to participate in sessions covering topics such as: • Presentation skills • Principles of Public Service & Municipal Government Finance • Emotional Intelligence & Customer Service • Leading Teams & Meetings Effectively • Process Improvement & Project Management BOOKMOBILE CHANGES • The new desk top on the bookmobile has been installed and is fantastic! It improves the ergonomics of bookmobile work and improves the quality of service to our patrons. Hooray Change!!!! • Ed Rollman also installed new no -slip strips on the stairs to help keep our patrons safe on rainy days. Hooray Safety!!!! Page 12 of 17 STUFFED ANIMAL ROAD TRIP This Year's Stuffed Animal Road Trip will be an inter -departmental collaboration with the City of Georgetown Police and Fire Departments. WHAT IT IS The Stuffed Animal Road Trip is a fun way for the little citizens of Georgetown to experience the role of community helpers, the fun in public spaces and the joy of community service through the eyes of their favorite stuffed animal! This event happens every year during Spring Break. Destinations in the past have included the Art Center, Georgetown Public Library, San Gabriel Park and Georgetown Animal Shelter. WHAT HAPPENS We visit two locations in the city, take a billion photos of the stuffed animals participating in the chosen activity, make a photo album (with captions) for each child that has entrusted us with their precious stuffed friend then we return the stuffed animals and give the photo albums to the kiddos on their regularly scheduled bookmobile day. This year we will be offering this event to the preschoolers at The Learning Tree @ First United Methodist Church. SUMMER STOPS We are adding 4 new stops during the summer at a few of the public parks in town. 2 moring stops and two evening stops. Old Town Park (1262 S. Austin Ave.) THURS 6:30pm-8:00pm ON THESE DATES June 14th & 28th July 12t' & 26th August 16th & 30th San Jose Park (1707 San Jose) THURS 10:00am-12:00pm ON THESE DATES June 14th & 281h July 12" & 26" August 16th & 30th Katy Crossing Park (224 Katy Crossing Blvd. WEDS 6:00pm-7:00pm ON THESE DATES June 14th & 281h July 12th & 26th August 16th & 30th Summer Crest Park (1201 Ashberry Trail) THURS 6:30pm-8pm ON THESE DATES June 14th & 28th July 12th & 26th August 16th & 30th Page 13of17 Community Outreach Librarian report —Feb 1J'2O1D Volunteer Coordination Great response from the 2 minute volunteer survey! More than 30 volunteers took a few moments to fill out the survey so far. It will be available until the end of February, then results will be compiled. Tax help started on January 27`1 In addition to our regular tax volunteers, Betty Ann Sensabaugh and Rusty Bristow are volunteering tosit atacheck-in/recepdonarea tohelp alleviate the issue ofpeople signing upwhen they donot have all ofthe documents that they need. Four new adult volunteers have gone through orientation. One is astudent from Southwestern who will beable tohelp shelve |nthe Kids room unThursdays. VVahad one Boy Scout complete volunteer hours toget abadge. Hehad somuch fun that hemay return again. Two students taking aBusiness Ethics course atTAK4Uwill be completing 6or12hours ofvolunteering inacommunity agency with uathis semester. Southwestern has contacted us to be a location for their "The Big Event" volunteer day on Saturday, March 24 1h. The annual volunteer appreciation luncheon is scheduled for Wednesday, April 1 1th. Volunteers with Special Needs — A former GISD student with special needs started volunteering at the library with his caregiver. He will come every other week and behere onTuesdays and Thursdays. A staff person from BlueBonnet Trails did a work skills observation with client. The client had previously filled out a volunteer application with us. We are looking to pair this potential volunteer with a mentor volunteer. WOW!mobile — We continue to have new families sign up for library cards at the WOW!mobile stops! However, no one turned out for the first morning Berry Creek stop on Wednesday, February 7". It was bitterly cold that morning, however, and we think that once the weather starts warming up that more folks will turn out. Outreach — Sheri met with someone from BBVA/Compass Bank who is interested in doing some financial education workshops atthe library. In addition to our usual Wired Wednesday, Sheri drove out to The Delaney Retirement Community to assist a patron in getting set up with Overdrive. Additionally, we are exploring the idea of spreading out tech help throughout the week rather than only one hour on Wednesdays as well as whenever folks approach the desk with their device. We would need a pool of volunteers on hand in order to do this. Some current volunteers have expressed interest in helping Sheila with home deliveries. Page 14 of 17 Notice of Meeting for the Library Advisory Board of the City of Georgetown January 16, 2018 at 6:00 PM at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hail at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. -Pete Rose, Board Chair. B Review of minutes from the December 19, 2017 Library Advisory Board. -Pete Rose, Board Chair. C Consideration of Library Director's report. -Eric Lashley, Library Director. D Review of Community Resources Coordinator's report. -Eric Lashley, Library Director. E Review of the WOW! bookmobile report. -Eric Lashley, Library Director. F Discussion regarding Board's tour of Austin's new Central and Twin Oaks Branch Libraries. -Pete Rose, Board Chair. G Consideration of future meeting dates. -Pete Rose, Board Chair. CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2018, at and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Page 1 of 12