HomeMy WebLinkAboutMinutes_GTEC_03.21.2018Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, March 21, 2018
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, March 21, 2018
Board Members Present: Jay Warren - President, John Hesser - Vice -President,
Colin McGahey - Secretary, Al Hajka, Joe Pondrom
Board Members Absent: Rachael Jonrowe, Bob Whetsell
Staff Present: David Morgan, Jim Briggs, Wes Wright, Octavio Garza, Elaine Wilson,
Travis Baird, Tristan Whitmire, Christy Rawls, Laurie Brewer, Laura Wilkins, Paul Diaz,
Leigh Wallace, Michaela Dollar, Erin Miller
Others Present:
Minutes
Regular Session:
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order: Meeting called to order at 3:33 pm by Warren.
B. Introduction of New Board Members and Visitors. All present introduced themselves.
C. Review Board/Meeting Procedures - Laura Wilkins, GTEC Board Liaison. Went over
Roster, Board Bylaws, training requirements, meeting procedures, attendance and
quorum requirements, sign -in sheet, and parking. Hand-outs provided.
D. Industry/CAMPO/TXDOT Updates: Octavio handed out updates in Ed's absence.
E. March, 2018 GTEC Updates - Wesley Wright, P.E.., Systems Engineering
Director/Michael Hallmark, CIP Manager. Airport Road - out to bid - bid opening
April 10". We will bring to GTEC at April 18th meeting. FM 1460 - moving forward still
on schedule no major issues. NW Blvd. ROW - Getting ROW acquisition now. GTAB
oversight on this project at this time for ROW and construction. GTEC funded design.
Rabbit Hill - moving forward - will get creative to save ROW taking to make it more
cost effective . Church has given ROW. Question asked if we have access to the entire
linear footage at the Church. Answered by Baird that yes- we have acquired all the
ROW and utility easements we need from the church.
Rivery Blvd TIA - pre -con meeting yesterday - construction to start shortly. Gave
contractor Notice to Proceed. They will begin next week but may not actually see any
work until a month from now. Rivery Blvd Extension - GTEC funding design and
ROW acquisition. We will advertise for bids April 1- bid opening late April. GTAB is
funding construction but we will keep GTEC up to date.
F. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial reports for February 2018 and discussion regarding the
Fiscal Year 2017 external audit and Comprehensive Annual Financial Report
for the City and GTEC. -- Leigh Wallace, Finance Director, COG, Finance Manager,
GTEC.
Sales Tax: Additional info regarding sales tax. Page 21 End of Year comparison.
Holiday season a little disappointing this year. Still on track to hit 4% for the whole
year.
Highlights -all models say we will be on budget - with 4% growth for the year. Page 22
- Blue table is 5 year history of the 1St 4 months of the fiscal year for all sales tax, by
sector. Page 23 - Green table is a percentage comparison from last year to this year, by
sector. Orange table is 5 year history of sales tax, by sector, for the whole year.
Question by McGahey - any areas we expected to be higher? Answered by Diaz - not a
lot of surprises. Diaz also noted no big retail has come on board in the last year.
Hesser - would like to see a break out on building materials? To better see what is
happening in the retail sector. Diaz - we can do that. Will break that out for the next
report. Discussion followed.
Audit - Page 27 - unmodified opinion - letter explains. Minor reporting issue on grant
reporting on the Airport - we did acknowledge.
Page after letter - balance sheet - info on GTEC. Variances are not unusual due to large
capital projects over multiple years.
Overall good condition - healthy fund balance.
Legislative Session:
G. Nominations and election of President of the GTEC Board consistent with Section 3.02 of
The GTEC Bylaws. - David Morgan - General Manager - GTEC
Morgan explained the election items. Pondrom nominated Warren, second by Hesser.
APPROVED 5-0 (Whetsell and Jonrowe absent) President is Jay Warren
H. Nominations and election of Vice -President of the GTEC Board consistent
with Section 3.02 of the GTEC Bylaws. --David Morgan -General Manager, GTEC Board
Warren nominated Hesser second by Pondrom. APPROVED 5-0 (Whetsell and Jonrowe
absent) Vice -President is John Hesser
I. Nominations and election of Secretary of the GTEC Board consistent with Section 3.02 of
the GTEC Bylaws. --David Morgan -General Manager, GTEC Board. Warren nominated
McGahey, second by Hesser. - APPROVED 5-0 (Whetsell and Jonrowe absent)
Secretary is Colin McGahey
J. Review and possible action related to the Day and Time of GTEC Board
Meetings. - David Morgan - General Manager, GTEC Board Motion by Warren, second
by Hesser to keep meetings the same date and time. APPROVED 5-0 (Whetsell and
Jonrowe absent) Meetings will be the third Wednesday of each month at 3:30 PM.
K. Consideration and possible action to approve minutes from the regular GTEC
Board meeting held February 21, 2018. - David Morgan, City Manager, COG;
General Manager - GTEC Motion by Pondrom, second by Hesser to approve the
minutes with correction to officers listed. APPROVED 5-0 (Whetsell and Jonrowe
absent)
Moved to Executive Session at 4:09 PM
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's
Texas Codes, Annotated, the items listed below will be discussed in closed session and
are subject to action in the regular session.
M. EXECUTIVE SESSION
Section 551.072 - Deliberation Regarding Real Property
Discussion regarding the possible purchase of approximately 10.8 acre tract on South
East Inner Loop, west of FM 1460. - Travis Baird - Real Estate Services Coordinator
Executive Session called to order by Warren at 4:09 PM
Motion by Pondrom, second by Warren to adjourn Executive Session. APPROVED 5-0
(Whetsell and Jonrowe absent)
Executive Session adjourned at 4:32 PM
Return to Legislative Session at 4:34 PM
L. Action from Executive Session:
Motion by Pondrom, second by Hesser to approve the purchase of approximately 10.8
acre tract on South East Inner Loop, from Real Treasures, LP, plus any associated costs
to close, on the terms discussed in Executive Session. APPROVED 5-0 (Whetsell and
Jonrowe absent)
ADJOURNMENT
Motion by Hesser, second by Pondrom to adjourn the meeting. APPROVED 5-0 (Whetsell
and Jonrowe absent)
MEETING ADJOURNED at 4:34 PM
i ournment
Approved: Attest:
Jay ren- President Colin McGahey - ecretary
J
Laura Wilkins -Board Liaison