HomeMy WebLinkAboutMinutes_GTEC_05.16.2018Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, May 16, 2018
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, May 16, 2018
Board Members Present: Jay Warren - President, John Hesser - Vice -President, Colin
McGahey - Secretary, Al Hajka, Joe Pondrom, Bob Whetsell,
Board Members Absent: Rachael Jonrowe
Staff Present: David Morgan, Jim Briggs, Michael Hallmark, Octavio Garza, Laurie Brewer,
Ed Polasek, Laura Wilkins, Paul Diaz, Elaine Wilson, Tristan Whitmire
Others Present: None
Minutes
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order: Meeting called to order at 3:34 pm by Warren.
B Introduction of Visitors None
C. Industry/CAMPO/TXDOT Updates: Polasek gave update. CAMPO Board approved a
three-year program including various funding sources for Georgetown projects.
Williams Drive Gateway 1.7M total; Leander Rd. Improvements - CAMPO will provide
up to 5M. We can build all the way out to the bypass including sidewalks and 2
potential new signals if warrants are met. Question by Pondrom - what about sound
walls? Answered by Polasek a noise analysis will be a part of the project as well.
D. May, 2018 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager Hallmark gave updates. Update on changes that are different
from the information in the packet: Airport Road - pre -construction meeting to be held
on May 23,d. FM 1460 - still scheduled to be completed by late 2018. Northwest Blvd. -
letting for bids in October, 2018. Rabbit Hill Rd. - still acquiring right-of-way. Rivery
TIA -scheduled to start June 1s'. Rivery Blvd. Extension. -will be presented to Council
on May 22nd for contract award to Joe Bland Construction.
E. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial reports for April, 2018. Leigh Wallace, Finance Director, COG, Finance
Manager, GTEC. Presented by Elaine Wilson in Leigh's absence -
April sales tax there was a large one-time payment. This is the reason for large increase
in February compared to the other months. Also a few construction payments.
Legislative Regular Agenda
F Consideration and possible approval of the minutes from the March 21, 2018 GTEC
Board Meeting. -- David Morgan, General Manager, GTEC Board
Motion by Pondrom, second by Hajka to approve the minutes as presented.
APPROVED 6-0 (Jonrowe absent)
G Discussion and possible recommendations concerning the GTEC Transportation
Improvement Program (TIP). Edward G. Polasek, AICP
Presented by Polasek. Provided an overview of the formal GTEC TIP process. This is
the way to move projects through the development process from planning to design to
construction. It allows orderly evaluation and selection of projects from the overall
transportation plan to move to the Transportation Improvement Plan (TIP) or Capital
Improvement Plan (CIP). The GTEC TIP is required to provide a 5 year capital funding
scenario. The process begins with the findings process for GTEC funding eligibility. It
allows the board to prioritize and rank the projects. Some cities have broader projects;
but Georgetown voters approved streets, drainage and sidewalks. The GTEC Board will
to have specific findings for a project related to eligibility, cost, and type of project to be
eligible for funding. Polasek explained the ballot language used to make the motion for
approval of a project. There must be a public hearing and then there is a 60 day waiting
period after public notice of the hearing. This will allow the voters to petition for an
election on the item. If no petition is received then the project may advance.
Discussed 5 GTEC projects under design currently and other projects that have been
funded and constructed with GTEC funds.
Next meeting - TIP projects and CIP will be presented by Wes Wright. Question by
Hesser - Does TxDOT reimburse for the design work when they take the project over?
Answered by Polasek — No — not unless we had an agreement in place before the project
started. Comment by Hesser — breaking it down into the last 5 years of projects — it is
worthwhile to point out lots of money has been spent to complete projects. Briggs
clarified when finding projects eligible and ready to fund there is a process. Explained
why we have to wait 60 days after the public hearing: this is necessary because the
public can call for it to be on an election. Polasek explained that the process we follow is
required by State Statutes. Ballot language is in the packet today. McGahey - question
about public hearing notification. Clarification by Morgan and Brewer. Additional
comments, discussion and questions. - No Action
Point of Order by Hessen Change on the 3-21-18 minutes. The minutes show that Larry
Hesser as Board Member was present at the meeting - this is incorrect - change to John
Hesser.
ADJOURNMENT
MOTION by Hesser, second by Whetsell to adjourn the meeting. APPROVED 6-0 (Jonrowe
absent)
Meeting adjourned at 4:12 pm.
Jay IVJrren- President
A di ournment
Attest:
Colin 1VIcGaheVlocretary
Laura Wilkins - Board Liaison