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HomeMy WebLinkAboutAgenda CC 11.12.2002Notice of Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, November 12, 2002 The Georgetown City Council will meet on Tuesday, November 12, 2002 at 06:00:00 PM at James Tippit Middle School, 1601 Leander Rd., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor, Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council meeting. The library's copy is available for public review. Please Note: This City Council Meeting will be video taped live and made available for broadcast by the local cable company. Regular Session to convene and continue Executive Session, if necessary Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. A Sec.551.071 consultation with attorney -Pending Litigation -Georgetown Waterpark, Ltd. v. City, et al.; Cause No. 00-209-C277 (277th District Court of Williamson County) -Walker and Shell Road Golf Center, Inc. v. City; Cause No. 00-083-C277 (277th District Court, Williamson County) -City v. Doug and Doris Pierce; Cause No. 00-552-C26 (26th District Court, Williamson County) -Rivery Partners, Ltd. v. City of Georgetown, Cause No. 01-695-C368 ( 368th Judicial District of Williamson County) -Georgetown Healthcare v. Efecta Oncology, Cause No. 01-340-C368 (368th District, Williamson County) - Potential Litigation (Del Webb Development Agreement, Dove Springs Wastewater Treatment Plant) - Code Enforcement Actions Legal Advice regarding agenda items Regular Session - To begin no earlier than 6:00 P.M. (The City Council for the City of Georgetown reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed below, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development). Call to Order Pledge of Allegiance Comments from the dais regarding the following items: - Welcome to Audience and Opening Comments -- Mayor Gary Nelon - Announcement of next regular Council Meeting to be held at 6:00 p.m. on Tuesday, November 26, at McCoy Elementary School, 1313 Williams Drive Announcements and Comments from City Manager Citizens Wishing to Address Council 1. B. Keith Peshak, 800 Oak Crest Lane, regarding accounting practices at the Georgetown Airport and the public availability of documents relating to airport financial information. 2. Jerry Fye, 303 Serenade Drive, regarding an update on airport issues. G Action from Executive Session City Council Agenda/November 12, 2002 Page 1 of 3 Pages Barbara Lake To: Sandra Lee/City of Georgetown, Shirley Rinn/Management • Services/City of Georgetown, Laura Wilkins/City of Georgetown 04/15/2003 08:39 AM cc: Mark Miller/City of Georgetown, John Aldridge/City of Georgetown' a ♦ Subject: Agenda Captions for 4/22/03 Council Consideration and possible action concerning the purchase of one (1) Tymco Street Sweeper and two (2) Vibromax asphalt paving rollers as part of the HGAC contract. ($157,553.90) Presented by Jim Briggs and Mark Miller on regular agenda. Consideration and possible action` o ap rove an Amendment dated February 4, 2003 to the contract be e n the City of Georgetown and Roming, Parker & Kasberg, L.L.P. for gineering services related to drainage improvements to the Brangus a h area. ($56,600.00). Presented by Jim Briggs and Mark Mil erppon Consent agenda. zi Thanks, A Barbara "'17771*IT' Barbara Lake To: John Aldridge/City of Georgetown, Mark Miller/City of Georgetown, � � + cc: + v 04/02/2003 03:18 PM Subject: Brangus Area Drainage Study Presentation to Council Here is the partially done agenda item document. I need you to fill in the "blanks" in explanation of what the study entailed and briefly about the recommendations from RPK on solutions. M� RPK - Brangus Road Drainage Study Presentatio Need this to get packet together and down to Sandra by noon tomorrow, if possible. Thanks, Barbara Barbara Lake To: Laura Wilkins/City of Georgetown, Sandra Lee/City of Georgetown, Shirley Rinn/Management Services/City of Georgetown, ,/ nV' 04/02/2003 02:29 PM cc: John Aldridge/City of Georgetown, Joel Weaver/COU/City of •h V 'k Georgetown, ua A..Awuu• Subject: Changed Council Agenda Caption for April 8 This caption is going to change. Jim said that we needed to present the study to council before we do this one, so I am changing it. Please disregard the first caption and use the caption below it. Consideration and possible action to approve an Amendment dated February 4, 2003 to the contract between the City of Georgetown and Roming, Parker & Kasberg, L.L.P. for engineering services related to drainage improvements to the Brangus Ranch area. Sponsored by Jim Briggs and Mark Miller changed to: Consideration and possible action related to the presentation of the results of the Brangus Ranch area drainage study and recommended actions. Thanks, Barbara Council Meeting Date AGENDA ITEM COVER SHEET SUBJECT: Consideration and possible action to approve an Amendment dated February 4, 2003 to the contract between the City of Georgetown and Roming, Parker & Kasberg, L.L.P. for engineering services related to drainage improvements to the Brangus Ranch area. ITEM SUMMARY: On October 22, 2002, Council approved preliminary engineering services for Roming, Parker & Kasberg to complete a survey study of the Boyd property and the surrounding areas upstream and downstream to determine existing drainage areas and storm water flow rates. The final drainage study was completed and presented to staff December 9, 2002. This amendment consists of engineering and specific infrastructure design for the drainage project. Therefore, staff recommends that Council approve this contract amendment dated February 4, 2003 to Roming, Parker & Kasberg for engineering services for drainage improvements to the Brangus Road area and the Boyd property in the amount of $56,600.00. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: To be funded out of Stormwater Drainage acct. 641-101-6101-00. COMMENTS: ATTACHMENTS: Proposal and amendment for engineering services from Roming, Parker & Kasberg, L.L.P. Submitted By: Jim Briggs, Mark Miller, Assistant City Manager Transportation Services for Utilities Manager RONIING, PARKER & KASBERG, L.L.P. R K CONSULTING ENGINEERS One South Main Temple, Texas 76501 (254) 773-3731 Fax (254) 773-6667 mailOrpkengineers.com WM. MACK PARKER, P.E. RICK N. KASBERG, P.E. R. DAVID PATRICK, P.E. EXHIBIT "A" April 10, 2003 Mr. Jim Briggs Assistant City Manager City of Georgetown 300 Industrial Avenue P. O. Box 409 Georgetown, Texas 78627-0409 Re: City of Georgetown Proposal for Drainage Improvements Georgetown, Texas Dear Mr. Briggs: W. CLAY ROWING, P.E. Partner Emeritus This letter proposal is in response to your request for basic and special engineering services required to provide engineering for drainage improvements for: Brangus Road Area Drainage The charges for this work are shown on Attachment "A" of this letter. We have priced the work according to the facts that we know about the project as of this date. Lump Sum charges are shown and will not change unless the scope of work is expanded, at which time we will meet with you and plan accordingly. For your convenience, we have attached to this letter a location map and a project schedule for review. The following are tasks that we have included in the work schedule: PRELIMINARY ENGINEERING PHASE. This phase involves determination of project scope and economic and technical evaluation of feasible alternatives. Services during this phase include: 1. Reviewing available data and consulting with the City to clarify and define the CITY's requirements for the project. 2. Advising the CITY as to the necessity of providing or obtaining from others additional data or services. These additional services may include photogrammetry, investigations and consultations, compilation of hydrological data, traffic studies, materials engineering, assembly of zoning, deed, and other restrictive land use information, and environmental assessments and impact statements. Mr. Jim Briggs April 10, 2003 Page Two 3. Identifying and analyzing requirements of governmental authorities having jurisdiction to approve the design of the project, and participating in consultations with such authorities. 4. Providing analyses of the CITY's needs, planning surveys, and comparative evaluations of prospective sites and solutions. 5. Providing a general economic analysis of the CITY's requirements applicable to various alternatives. 6. Consulting with the CITY, reviewing preliminary reports, clarifying and defining the project requirements, reviewing available data, and discussing general scheduling. Conferences may also be required with approving and regulatory governmental agencies and affected utilities. 7. Advising the CITY as to whether additional data or services are required, and assisting the CITY in obtaining such data and services. DESIGN PRASE. This phase of project development is undertaken only after the CITY has approved the preliminary engineering phase material. The basic services for the design phase includes: 1. Preparing design drawings showing the character and extent of the project based on the accepted preliminary engineering documents. The design drawings shall be in enough detail that the project is shown in scope and design but not to be bid from. Once an alternative has been chosen by the City of Georgetown, then final construction drawings can be produced for bidding. 2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the drawings and specifications. 3. Furnishing to the CITY the specified number of copies of drawings and documents. Mr. Jim Briggs April 10, 2003 Page Three SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT • Research of existing utilities • Research of existing drainage facilities • Surveying of all sites • Design for all three (3) alternatives • Prepare drawings to illustrate the proposed plan • Meet with the designated Williamson County Representatives and attend County meetings to explore cost sharing opportunities. • Prepare detailed opinion of probable cost for review with the City GEOTECHNICAL INVESTIGATION. Geotechnical investigations will not be provided by RPK under this contract. If this proposal is agreeable, please return one executed original to our office. Sincerely, R. David Patrick, P.E. RDP/crc ATTACHMENT A SUMMARY OF CHARGES FOR SERVICES 2002 — 2003 CAPITAL IMPROVEMENTS PROJECT DRAINAGE IMPROVEMENTS FOR BRANGUS ROAD AREA GEORGETOWN, TEXAS TASK Drainage Improvements for Brangus Road Area I. BASIC SERVICES A. Engineering Design • Re -design of two (2) existing ponds $ 14,000.00 to maximize storage and design a channel to convey storm water to Brangus Road with improvements to the current culvert crossing. • Design of a detention pond on the $ 15,000.00 Boyd Property complete with outflow structures in conjunction with Brangus Road and the existing creek. • Design of Alhambra Drive to re- $ 11,500.00 direct storm water flow to pass through the detention pond. • Attend meetings and coordinate with $ 2,000.00 Williamson County • Design report for all options. $ 5,500.00 TOTAL BASIC SERVICES $ 48,000.00 H. SPECIAL SERVICES A. Design Surveys • Re -design of two (2) existing ponds $ 2,500.00 to maximize storage and design a channel to convey storm water to Brangus Road with improvements to the current culvert crossing. • Design of a detention pond on the $ 4,500.00 Boyd Property complete with outflow structures in conjunction with Brangus Road and the existing creek. • Design of Alhambra Drive to re- $ 3,500.00 direct storm water flow to pass through the detention pond. TOTAL SPECIAL SERVICES I $ 10,500.00 AMENDMENT DATED APRIL 10, 2003 TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND ROMING, PARKER & KASBERG, L.L.P. FOR PROFESSIONAL SERVICES TO DESIGN WATER IMPROVEMENTS FOR THE BRANGUS ROAD AREA DRAINAGE The General Services Agreement between the CITY OF GEORGETOWN (City) and Roming, Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as follows: The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges for the work in Amendment Dated April 10, 2003 are to be paid on a lump sum basis unless additional work due to change in scope is authorized. Your signatures below will constitute your acceptance of Amendment Dated April 10, 2003. Executed in duplicate original this day of 2003 at Georgetown, Texas, where this contract is performable and enforceable. Approved as to form: Party of the First Part: CITY OF GEORGETOWN, TEXAS Patricia E. Carls City Attorney Party of the Second Part: ROMING, PARKER & KASBERG, L.L.P. Z14P By: R. David Patrick, P.E. Principal Engineer STATE OF TEXAS COUNTY OF BELL Gary Nelon Mayor Attest: Sandra D. Lee City Secretary This instrument as acknowledged before me on this the IDS' day of Apr', 1 2003. Notary Public °'"r., DORIS M. WATERS Notary PI -011c, State of Texas W Common Expires Deeomher 27, 2005 Printed name: `>0 R s- m. W A L --I E P, -1, Commission Expires: 12-27— D5 Exhibit A (Updated April 10, 2003) This updated Exhibit A to the original General Services Agreement between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the scope of basic and special services required for developing construction plans, specifications and contract documents for the Water Improvements for the Brangus Road Area Drainage Project. The attached letter details the services and associated charges for the proposed work. _ RONIING, PARKER & KASBERG, L.L.P. CONSULTING ENGINEERS One South Main Temple, Texas 76501 (254) 773-3731 Fax (254) 773-6667 mail®rpkengineers.com WM. MACK PARKER, P.E. RICK N. KASBERG, P.E. R. DAVID PATRICK, P.E. 1*461113Y1W.1W April 10, 2003 Mr. Jim Briggs Assistant City Manager City of Georgetown 300 Industrial Avenue P. O. Box 409 Georgetown, Texas 78627-0409 Re: City of Georgetown Proposal for Drainage Improvements Georgetown, Texas Dear Mr. Briggs: W. CLAY ROMING, P.E. Partner Emeritus This letter proposal is in response to your request for basic and special engineering services required to provide engineering for drainage improvements for: Brangus Road Area Drainage The charges for this work are shown on Attachment `A" of this letter. We have priced the work according to the facts that we know about the project as of this date. Lump Sum charges are shown and will not change unless the scope of work is expanded, at which time we will meet with you and plan accordingly. For your convenience, we have attached to this letter a location map and a project schedule for review. The following are tasks that we have included in the work schedule: PRELIMINARY ENGINEERING PHASE. This phase involves determination of project scope and economic and technical evaluation of feasible alternatives. Services during this phase include: 1. Reviewing available data and consulting with the City to clarify and define the CITY's requirements for the project. 2. Advising the CITY as to the necessity of providing or obtaining from others additional data or services. These additional services may include photogrammetry, investigations and consultations, compilation of hydrological data, traffic studies, materials engineering, assembly of zoning, deed, and other restrictive land use information, and environmental assessments and impact statements. Mr. Jim Briggs April 10, 2003 Page Two 3. Identifying and analyzing requirements of governmental authorities having jurisdiction to approve the design of the project, and participating in consultations with such authorities. 4. Providing analyses of the CITY's needs, planning surveys, and comparative evaluations of prospective sites and solutions. 5. Providing a general economic analysis of the CITY's requirements applicable to various alternatives. 6. Consulting with the CITY, reviewing preliminary reports, clarifying and defining the project requirements, reviewing available data, and discussing general scheduling. Conferences may also be required with approving and regulatory governmental agencies and affected utilities. 7. Advising the CITY as to whether additional data or services are required, and assisting the CITY in obtaining such data and services. DESIGN PHASE. This phase of project development is undertaken only after the CITY has approved the preliminary engineering phase material. The basic services for the design phase includes: 1. Preparing design drawings showing the character and extent of the project based on the accepted preliminary engineering documents. The design drawings shall be in enough detail that the project is shown in scope and design but not to be bid from. Once an alternative has been chosen by the City of Georgetown, then final construction drawings can be produced for bidding. 2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the drawings and specifications. 3. Furnishing to the CITY the specified number of copies of drawings and documents. Mr. Jim Briggs April 10, 2003 Page Three SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT • Research of existing utilities • Research of existing drainage facilities • Surveying of all sites • Design for all three (3) alternatives • Prepare drawings to illustrate the proposed plan • Meet with the designated Williamson County Representatives and attend County meetings to explore cost sharing opportunities. • Prepare detailed opinion of probable cost for review with the City GEOTECIINZCAL INVESTIGATION. Geotechnical investigations will not be provided by RPK under this contract. If this proposal is agreeable, please return one executed original to our office. Sincerely, R. David Patrick, P.E. RDP/crc ATTACHMENT A SUMMARY OF CHARGES FOR SERVICES 2002 — 2003 CAPITAL IMPROVEMENTS PROJECT DRAINAGE IMPROVEMENTS FOR BRANGUS ROAD AREA GEORGETOWN, TEXAS TASK Drainage Improvements for Brangus Road Area I. BASIC SERVICES A. Engineering Design • Re -design of two (2) existing ponds $ 14,000.00 to maximize storage and design a channel to convey storm water to Brangus Road with improvements to the current culvert crossing. • Design of a detention pond on the $ 15,000.00 Boyd Property complete with outflow structures in conjunction with Brangus Road and the existing creek. • Design of Alhambra Drive to re- $ 11,500.00 direct storm water flow to pass through the detention pond. • Attend meetings and coordinate with $ 2.000.00 Williamson County • Design report for all options. $ 5,500.00 TOTAL BASIC SERVICES $ 48,000.00 II. SPECIAL SERVICES A. Design Surveys • Re -design of two (2) existing ponds $ 2,500.00 to maximize storage and design a channel to convey storm water to Brangus Road with improvements to the current culvert crossing. • Design of a detention pond on the $ 4,500.00 Boyd Property complete with outflow structures in conjunction with Brangus Road and the existing creek. • Design of Alhambra Drive to re- $ 3,500.00 direct storm water flow to pass through the detention pond. TOTAL SPECIAL SERVICES I $ 10.500.00 AMENDMENT DATED APRIL 10, 2003 TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND ROMING, PARKER & KASBERG, L.L.P. FOR PROFESSIONAL SERVICES TO DESIGN WATER IMPROVEMENTS FOR THE BRANGUS ROAD AREA DRAINAGE The General Services Agreement between the CITY OF GEORGETOWN (City) and Roming, Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as follows: The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges for the work in Amendment Dated April 10, 2003 are to be paid on a lump sum basis unless additional work due to change in scope is authorized. Your signatures below will constitute your acceptance of Amendment Dated April 10, 2003. Executed in duplicate original this day of 2003 at Georgetown, Texas, where this contract is performable and enforceable. Approved as to form: Parry of the First Part: CITY OF GEORGETOWN, TEXAS Patricia E. Carls City Attorney Gary Nelon Mayor Attest: Sandra D. Lee Party of the Second Part: City Secretary ROMING/PARKER & KASBERG, L.L.P. er By: R. David Patrick, P.E. Principal Engineer STATE OF TEXAS COUNTY OF BELL This instrument as acknowledged before me on this the 104-k day of A fy ; 2003. Printed name: r1a1a,-s m . Notary Public ommission Expires: 12 -Z7 - o S %� DORIS M. WALTERS .` Notarylb4c R, Stale of Tacos I.A ti1V Comrntssbn EplreS December 27, 2005 Exhibit A (Updated April 10, 2003) This updated Exhibit A to the original General Services Agreement between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the scope of basic and special services required for developing construction plans, specifications and contract documents for the Water Improvements for the Brangus Road Area Drainage Project. The attached letter details the services and associated charges for the proposed work. RONIING, PARKER & KASBERG, L.L.P. CONSULTING ENGINEERS One South Main Temple, Texas 76501 (254) 773-3731 Fax (254) 773-6667 mail®rpkengmeers.com WM. MACK PARKER, P.E. RICK N. KASBERG, P.E. R. DAVID PATRICK, P.E. February 4, 2003 Mr. Jim Briggs Assistant City Manager City of Georgetown 1101 N. College P. O. Box 409 Georgetown, Texas 78627-0409 Re: City of Georgetown Proposal for Drainage Improvements Georgetown, Texas Dear Mr. Briggs: W. CLAY ROMING, P.E. Painter Emeritus This letter proposal is in response to your request for basic and special engineering services required to provide engineering for drainage improvements for: Brangus Road Area Drainage The charges for this work are shown on Attachment "A" of this letter. We have priced the work according to the facts that we know about the project as of this date. Lump Sum charges are shown and will not change unless the scope of work is expanded, at which time we will meet with you and plan accordingly. For your convenience, we have attached to this letter a location map and a project schedule for review. The following are tasks that we have included in the work schedule: PRELIMINARY ENGINEERING PHASE. This phase involves determination of project scope and economic and technical evaluation of feasible alternatives. Services during this phase include: 1. Reviewing available data and consulting with the City to clarify and define the CITY's requirements for the project. 2. Advising the CITY as to the necessity of providing or obtaining from others additional data or services. These additional services may include photogrammetry, investigations and consultations, compilation of hydrological data, traffic studies, materials engineering, assembly of zoning, deed, and other restrictive land use information, and environmental assessments and impact statements. Mr. Jim Briggs February 4, 2003 Page Two 3. Identifying and analyzing requirements of governmental authorities having jurisdiction to approve the design of the project, and participating in consultations with such authorities. 4. Providing analyses of the CITY's needs, planning surveys, and comparative evaluations of prospective sites and solutions. 5. Providing a general economic analysis of the CITY's requirements applicable to various alternatives. 6. Consulting with the CITY, reviewing preliminary reports, clarifying and defining the project requirements, reviewing available data, and discussing general scheduling. Conferences may also be required with approving and regulatory governmental agencies and affected utilities. 7. Advising the CITY as to whether additional data or services are required, and assisting the CITY in obtaining such data and services. DESIGN PHASE. This phase of project development is undertaken only after the CITY has approved the preliminary engineering phase material. The basic services for the design phase includes: 1. Preparing design drawings showing the character and extent of the project based on the accepted preliminary engineering documents. The design drawings shall be in enough detail that the project is shown in scope and design but not to be bid from. Once an alternative has been chosen by the City of Georgetown, then final construction drawings can be produced for bidding. 2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the drawings and specifications. 3. Furnishing to the CITY the specified number of copies of drawings and documents. Mr. Jim Briggs February 4, 2003 Page Three SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT • Research of existing utilities • Research of existing drainage facilities • Surveying of all sites • Design for all three (3) alternatives • Prepare drawings to illustrate the proposed plan • Prepare detailed opinion of probable cost for review with the City GEOTECHNICAL INVESTIGATION. Geotechnical investigations will not be provided by RPK under this contract. If this proposal is agreeable, please return one executed original to our office. Sincerely, R. David Patrick, P.E. RDP/crc ATTACHMENT A SUMMARY OF CHARGES FOR SERVICES 2002 — 2003 CAPITAL IMPROVEMENTS PROJECT DRAINAGE IMPROVEMENTS FOR BRANGUS ROAD AREA GEORGETOWN, TEXAS Drainage Improvements for TASK Brangus Road Area I. BASIC SERVICES A. Engineering Design • Re -design of two (2) existing ponds to maximize storage and design a channel to convey storm water to Brangus Road with improvements to the current culvert crossing. $ 14,000.00 • Design of a detention pond on the Boyd Property complete with outflow structures in conjunction with Brangus Road and the existing creek. $ 15,000.00 • Design of Alhambra Drive to re- direct storm water flow to pass through the detention pond. $ 11,500.00 • Design report for all options. $ 5,500.00 TOTAL BASIC SERVICES $ 46,000.00 II. SPECIAL SERVICES A. Design Surveys • Re -design of two (2) existing ponds to maximize storage and design a channel to convey storm water to Brangus Road with improvements to the current culvert crossing. $ 2,500.00 • Design of a detention pond on the Boyd Property complete with outflow structures in conjunction with Brangus Road and the existing creek. $ 4,500.00 • Design of Alhambra Drive to re- direct storm water flow to pass through the detention pond. $ 3,500.00 TOTAL SPECIAL SERVICES $ 10,500.00 I_ AMENDMENT DATED FEBRUARY 49 2003 TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND ROMING, PARKER & KASBERG, L.L.P. FOR PROFESSIONAL SERVICES FOR ENGINEERING FOR THE BRANGUS ROAD AREA DRAINAGE The General Services Agreement between the CITY OF GEORGETOWN (City) and Routing, Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as follows: The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges for the work in Amendment Dated February 4, 2003 are to be paid on a lump sum basis unless additional work due to change in scope is authorized. Your signatures below will constitute your acceptance of Amendment Dated February 4, 2003. Executed in duplicate original this day of 2003 at Georgetown, Texas, where this contract is performable and enforceable. Approved as to form: Party of the First Part: CITY OF GEORGETOWN, TEXAS Patricia E. Carls City Attorney Gary L. Nelon Mayor Attest: Sandra D. Lee Party of the Second Part: City Secretary ROMING, PARKER & KASBERG, L.L.P. By: R. David Patrick, P.E. Principal Engineer STATE OF TEXAS COUNTY OF BELL This instrument as acknowledged before me on this the day of Qhr"a.r-1 2003. Qpr-i" Printedname: `DORM ►'t'1 WAL-M45 Notary Public Commission Expires: 12-27-00 y W! IYW DORIS M. WALTERS P Notary Public, State of Texas t My Commission EVIres %�ni4•.o�r D�comber 27, 2005 Exhibit A (Updated February 4, 2003) This updated Exhibit A to the original General Services Agreement between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the scope of engineering services required for developing an Engineering Design and Report for the Brangus Road Area Drainage The attached letter details the services and associated charges for the proposed work. AMENDMENT DATED FEBRUARY 4, 2003 TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND ROMING, PARKER & KASBERG, L.L.P. FOR PROFESSIONAL SERVICES FOR ENGINEERING FOR THE BRANGUS ROAD AREA DRAINAGE The General Services Agreement between the CITY OF GEORGETOWN (City) and Roming, Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as follows: The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges for the work in Amendment Dated February 4, 2003 are to be paid on a lump sum basis unless additional work due to change in scope is authorized. Your signatures below will constitute your acceptance of Amendment Dated February 4, 2003. Executed in duplicate original this day of 2003 at Georgetown, Texas, where this contract is performable and enforceable. Approved as to form: Party of the First Part: CITY OF GEORGETOWN, TEXAS Patricia E. Carls City Attorney Party of the Second Part: ROMING, PARKER & KASBERG, L.L.P. 00---d By: R. David Patrick, P.E. Principal Engineer STATE OF TEXAS COUNTY OF BELL Gary L. Nelon Mayor Attest: Sandra D. Lee City Secretary This instrument as acknowledged before me on this the ` -th day of -T-e � r LA 2003. Printed name: T)DJUS Notary Public ommission Expires: 1 Ld•��.., DORIS M. WALTERSNotaryPubic, Stole of Texas My Cammmon Wes December 27, 2005 -2'7- 7-005 Exhibit A (Updated February 4, 2003) This updated Exhibit A to the original General Services Agreement between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the scope of engineering services required for developing an Engineering Design and Report for the Brangus Road Area Drainage The attached letter details the services and associated charges for the proposed work. ID 8 Task Name Duration Start March I Aril may June Finish B FM E I B I M I E I B M E B M 1 ® Georgetown Brangus Road Area Drainage Improvements Design City Council Approval Utility Locates Property Research Design Surveying Alhambra Design Surveying Combined Ponds Design Surveying Boyd Property and Brangus Draw Survey Alhambra (ACAD) Draw Survey Combined Pond (ACAD) Draw Survey Boyd Property (ACAD) Design Street Drainage Alhambra Model and Design Combined Pond Design Channel and Outfall to Brangus Road Prepare Plan for Combined Pond Model and Design Boyd Property Pond Design Outfall at Brangus Road Prepare Report and Opinion of Probable Cost Review Plans w/ City of Georgetown Finalize Plans 60 days 60 days 1 day 5 days 5 days 3 days 4 days 5 days 5 days 8 days 10 days 5 days 15 days 3 days 5 days 15 days 5 days 5 days 1 day 5 days Tue 03/04/03 Tue 03104/03 Tue 03/04/03 Wed 03/05/03 Wed 03/12/03 Wed 03/19/03 Mon 03/24/03 Fd 03/28/03 Mon 03/24/03 Fri 03/28/03 Fri 04/04/03 Mon 03131/03 Wed 04/09/03 Wed 04/30/03 Mon 05/05/03 Mon 04/07/03 Mon 04/28/03 Mon 05/12/03 Mon 05/19/03 Tue 05/20/03 Mon 05/26/03 Mon 05126103 Tue 03/04103, Tue 03111/03 Tue 03/18/03 Fri 03/21/03. Thu 03/27/03 Thu 04/03/03 Fri 03/28/03 Tue 04/08/03 Thu 04/17/03 Fri 04/04/03 Tue 04/29/03 Fri 05/02/03 Fri 05/09/03 Fd 04/25/03 Fri 05/02/03, Fri 05/16/03 Mon 05/19/03 , Mon 05/26/03 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Project: Projectt Date: Tue 02/04103 Task ® Summary ^ Rolled Up Progress Split Rolled Up Task External Tasks Progress Rolled Up Split Project Summary Milestone ♦ Rolled Up Milestone Q Page 1 EOGPN QJ\C� O �� QUO r �o ELt\NE `pI CNAM R C URt MOUND Q -N N'�F DRI\ LL �NNr l� DpIONS INDIAN W N 2 x KIMRA a a P� S LISCIO CV DRAINAGE DESIGN DEER TRAIL CV FOR THE BOYD vn PROPERTY L6C10 LOOP DESIGN OF COMBINED ROAD DETENTION BRANGUS PONDS w r V OqD OO(j 4F40 FP\ -0 DU CpUNp/O(1 RT Hq OURt 5 , NDO DRIVE o �o Z T DRNE PDR 0 ERENADA y RP ,9 DR. SIERRA BARCELONA DRIVE z v Q ROPO HP VOGPN �Ao z DEL RIO T DS ANAL ' `G TEJA 0 COURT COURT m � OURT U ROgO GPSP DESIGN OF ALHAMBRA DR. Q�A a A TO RE -DIRECT ORO COURT o GOR' STORMWATER FLOW P r J� VOR AC AZU OURT ,\RPU- N o CT p ��" <q 0\P EOV WESt ESP 'v Q cT` o P\E M OR\J� SOS a SEOUO\P � Y Q BELLO CIRCL F �, J+F` 0G 09 z o > �\� QQ- ,�0\.F'00 O CITY OF o GEORGETOWN, TEXAS BRANGUS ROAD '-' AREA DRAINAGE STUDY o o LOCATION MAP DRIVE ��pOP �" °u a a. Fri on. MAP 02 4 _ROMING, PARKER & KASBERG, L.L.P. CONSULTING ENGINEERS One South Main Temple. Texas 76501 (254) 773-3731 Fax (254) 773-6667 mail®rpkengineers.com WM. MACK PARKER, P.E. RICK N. KASBERG, P.E. R. DAVID PATRICK, P.E. February 4, 2003 Mr. Jim Briggs Assistant City Manager City of Georgetown 1101 N. College P. O. Box 409 Georgetown, Texas 78627-0409 Re: City of Georgetown Proposal for Drainage Improvements Georgetown, Texas Dear Mr. Briggs: W. CLAY ROMING, P.E. Partner Emeritus This letter proposal is in response to your request for basic and special engineering services required to provide engineering for drainage improvements for: Brangus Road Area Drainage The charges for this work are shown on Attachment "A" of this letter. We have priced the work according to the facts that we know about the project as of this date. Lump Sum charges are shown and will not change unless the scope of work is expanded, at which time we will meet with you and plan accordingly. For your convenience, we have attached to this letter a location map and a project schedule for review. The following are tasks that we have included in the work schedule: PRELIMINARY ENGINEERING PHASE. This phase involves determination of project scope and economic and technical evaluation of feasible alternatives. Services during this phase include: 1. Reviewing available data and consulting with the City to clarify and define the CITY's requirements for the project. 2. Advising the CITY as to the necessity of providing or obtaining from others additional data or services. These additional services may include photogrammetry, investigations and consultations, compilation of hydrological data, traffic studies, materials engineering, assembly of zoning, deed, and other restrictive land use information, and environmental assessments and impact statements. Mr. Jim Briggs February 4, 2003 Page Two 3. Identifying and analyzing requirements of governmental authorities having jurisdiction to approve the design of the project, and participating in consultations with such authorities. 4. Providing analyses of the CITY's needs, planning surveys, and comparative evaluations of prospective sites and solutions. 5. Providing a general economic analysis of the CITY's requirements applicable to various alternatives. 6. Consulting with the CITY, reviewing preliminary reports, clarifying and defining the project requirements, reviewing available data, and discussing general scheduling. Conferences may also be required with approving and regulatory governmental agencies and affected utilities. 7. Advising the CITY as to whether additional data or services are required, and assisting the CITY in obtaining such data and services. DESIGN PHASE. This phase of project development is undertaken only after the CITY has approved the preliminary engineering phase material. The basic services for the design phase includes: 1. Preparing design drawings showing the character and extent of the project based on the accepted preliminary engineering documents. The design drawings shall be in enough detail that the project is shown in scope and design but not to be bid from. Once an alternative has been chosen by the City of Georgetown, then final construction drawings can be produced for bidding. 2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the drawings and specifications. 3. Furnishing to the CITY the specified number of copies of drawings and documents. Mr. Jim Briggs February 4, 2003 Page Three SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT • Research of existing utilities • Research of existing drainage facilities • Surveying of all sites • Design for all three (3) alternatives • Prepare drawings to illustrate the proposed plan • Prepare detailed opinion of probable cost for review with the City GEOTECHNICAL INVESTIGATION. Geotechnical investigations will not be provided by RPK under this contract. If this proposal is agreeable, please return one executed original to our office. Sincerely, R. David Patrick, P.E. RDP/crc ATTACHMENT A SUMMARY OF CHARGES FOR SERVICES 2002 — 2003 CAPITAL IMPROVEMENTS PROJECT DRAINAGE IMPROVEMENTS FOR BRANGUS ROAD AREA GEORGETOWN, TEXAS TASK Drainage Improvements for Brangus Road Area I. BASIC SERVICES A. Engineering Design • Re -design of two (2) existing ponds to maximize storage and design a channel to convey storm water to Brangus Road with improvements to the current culvert crossing. $ 14,000.00 • Design of a detention pond on the Boyd Property complete with outflow structures in conjunction with Brangus Road and the existing creek. $ 15,000.00 • Design of Alhambra Drive to re- direct storm water flow to pass through the detention pond. $ 11,500.00 • Design report for all options. $ 5,500.00 TOTAL BASIC SERVICES $ 46,000.00 H. SPECIAL SERVICES A. Design Surveys • Re -design of two (2) existing ponds to maximize storage and design a channel to convey storm water to Brangus Road with improvements to the current culvert crossing. $ 2,500.00 • Design of a detention pond on the Boyd Property complete with outflow structures in conjunction with Brangus Road and the existing creek. $ 4,500.00 • Design of Alhambra Drive to re- direct storm water flow to pass through the detention pond. $ 3,500.00 TOTAL SPECIAL SERVICES $ 10,500.00 AMENDMENT DATED FEBRUARY 4, 2003 TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND ROMING, PARKER & KASBERG, L.L.P. FOR PROFESSIONAL SERVICES FOR ENGINEERING FOR THE BRANGUS ROAD AREA DRAINAGE The General Services Agreement between the CITY OF GEORGETOWN (City) and Routing, Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as follows: The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges for the work in Amendment Dated February 4, 2003 are to be paid on a lump sum basis unless additional work due to change in scope is authorized. Your signatures below will constitute your acceptance of Amendment Dated February 4, 2003. Executed in duplicate original this day of 2003 at Georgetown, Texas, where this contract is performable and enforceable. Approved as to form: Parry of the First Part: CITY OF GEORGETOWN, TEXAS Patricia E. Carls City Attorney Party of the Second Part: ROMING, PAi�/��►' G, L.L.P. By: R. David Patrick, P.E. Principal Engineer STATE OF TEXAS COUNTY OF BELL Gary L. Nelon Mayor Attest: Sandra D. Lee City Secretary This instrument as acknowledged before me on this the +h day of Fe %ru 2003. X71. Notary Public r°4."."y' DORIS M. WALTERS ? Notary Pubk, State of Tom= MY commission Bvka December 27, 2005 Printed name: DORIS M. WALT-�XS Commission Expires 12-27-05 Exhibit A (Updated February 4, 2003) This updated Exhibit A to the original General Services Agreement between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the scope of engineering services required for developing an Engineering Design and Report for the Brangus Road Area Drainage The attached letter details the services and associated charges for the proposed work. AMENDMENT DATED FEBRUARY 4, 2003 TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND ROMING, PARKER & KASBERG, L.L.P. FOR PROFESSIONAL SERVICES FOR ENGINEERING FOR THE BRANGUS ROAD AREA DRAINAGE The General Services Agreement between the CITY OF GEORGETOWN (City) and Roming, Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as follows: The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges for the work in Amendment Dated February 4, 2003 are to be paid on a lump sum basis unless additional work due to change in scope is authorized. Your signatures below will constitute your acceptance of Amendment Dated February 4, 2003. Executed in duplicate original this day of 2003 at Georgetown, Texas, where this contract is performable and enforceable. Approved as to form: Patricia E. Carls City Attorney Party of the First Part: CITY OF GEORGETOWN, TEXAS Gary L. Nelon Mayor Attest: Sandra D. Lee Party of the Second Part: City Secretary ROMING, PARKER & KASBERG, L.L.P. By: R. David Patrick, P.E. Principal Engineer STATE OF TEXAS COUNTY OF BELL This instrument as acknowledged before me on this the t{'+h day of F4abrua V 2003. 1 �iI.� - Tn. Notary Public DORIS M. WALTERS II 13 . Notary Public. Slafe of Tax= December 27, 2005 Printed name: 'DDR is M. V4ALT"S- Commission Expires: 12-27— 05 Exhibit A (Updated February 4, 2003) This updated Exhibit A to the original General Services Agreement between the City of Georgetown and Routing, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the scope of engineering services required for developing an Engineering Design and Report for the Brangus Road Area Drainage The attached letter details the services and associated charges for the proposed work.