HomeMy WebLinkAboutMinutes_CVB_02.14.2019Minutes of Meeting of the
Convention & Visitor Bureau Board
City of Georgetown, Texas
February 14, 2019
The mission of the Georgetown Convention and Visitors Bureau is to increase the economic impact on
Georgetown by promoting the community as a tourist and meeting destination.
MEMBERS PRESENT: Stephanie Blanck, Rachel Cummins, Rita Healy, Georgene
Richaud, Al Shankle, Jim Wilson
MEMBERS ABSENT: Tauyna Vessels
STAFF PRESENT: Cari Miller, Marie Woodard, Marcy Renneberg
GUEST: Milton Van Dusen
Chair Richaud called the meeting to order at 8:38 a.m.
Legislative Regular Session
1. Jack Frost Invitational Basketball Tournament Hotel Occupancy Tax Grant Follow -Up Report
Presentation — Cari Miller, Tourism Manager
Van Dusen presented the follow-up report.
No action was taken.
2. Discussion and possible action to approve a Transportation Grant for the American Therapy
Association Conference — Cari Miller, Tourism Manager and Marie Woodard, Group Sales
and Servicing Coordinator
Discussion was had around the guidelines of the transportation grant. It was
recommended that the guidelines be put on the next agenda for a more comprehensive
discussion.
Motion by Wilson, second by Healy to approve the grant request in the amount of $1,024.
Approved 5-0 (Healy abstained)
3. Discussion and possible action to approve a Transportation Grant for the Bhakta Open
Conference— Cari Miller, Tourism Manager and Marie Woodard, Group Sales and Servicing
Coordinator
After a review of the application and discussion the following motion was made.
Motion by Blanck, second by Wilson to approve the grant request in the amount of
$2,500.
Approved 5-0 (Healy abstained)
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4. Discussion and possible action to approve a Transportation Grant for the Center for STEM
Education Conference Cari Miller, Tourism Manager and Marie Woodard, Group Sales and
Servicing Coordinator
After a review of the application and discussion the following motion was made.
Motion by Cummins, second by Shankkle to approve the grant request in the amount of
$1,180.
Approved 5-0 (Healy abstained)
5. Discussion and possible action to approve a Transportation Grant for the Texas Downtown
Association Conference — Cari Miller, Tourism Manager
Item pulled from agenda.
6. Discussion and possible action to approve a Transportation Grant for the National Instruments
Finance Conference — Cari Miller, Tourism Manager and Marie Woodard, Group Sales and
Servicing Coordinator
After a review of the application and discussion the following motion was made.
Motion by Cummins, second by Shankkle to approve the grant request in the amount of
$403.00
Approved 5-0 (Healy abstained)
7. Presentation and discussion regarding the upcoming Tourism Strategic Plan - Cari Miller,
Tourism Manager
Miller presented the proposed Strategic Planning data collection and time frame (24
weeks).
No action was taken.
8. Presentation and discussion regarding the CVB Performance Measures - Cari Miller, Tourism
Manager
Miller presented the FY 2018-19 Q1 Performance Measures.
No action was taken.
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9. Discussion and possible action regarding the Explore Georgetown App - Cari Miller, Tourism
Manager & Marcy Renneberg, Marketing Coordinator
After presentation and discussion, it was agreed that the Explore Georgetown Mobile
App is no longer cost effective.
Motion by Wilson, second by Shankkle not to renew the contract with AVAI Mobile
Solutions effective April 28, 2019.
Approved 6-0
10. Red Poppy Festival Update - Cari Miller, Tourism Manager
Miller gave an update on the upcoming Red Poppy Festival.
No action was taken.
11. Discussion and possible action regarding advertising and media exposure and dates of
upcoming events- Cari Miller, Tourism Manager
Miller provided current status of the CVB's advertising and media activities. The January
public relations report is attached.
No action was taken.
Adjournment
Motion by Healy, second by Wilson to adjourn the meeting at 9:58 a.m.
Approved 6-0
�� �Ae'l(yl r iel- , Chair
Stephanie Blanck, Secretary
Cari Miller, Tourism Manager
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Date
2/14/19
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