HomeMy WebLinkAboutMinutes_GGAF_06.26.2019Minutes of Meeting of the
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF)
City of Georgetown, Texas
June 26, 2019
The General Government and Finance Advisory Board met on Wednesday, June 26, 2019 at 4:30 PM
in the Community Room at City Hall, 808 Martin Luther King Jr Street, Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act
(ADA). If you require assistance in participating at a public meeting due to a disability, as defined
under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon
request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting
date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr Street for additional information;
TTY users route through Relay Texas at 711.
Board Members Present:
Tommy Gonzalez, Chair
Kevin Pitts
Chere' Heintzmann, Secretary
Stu McLennan
Others present:
Legislative Regular Agenda
Tommy Gonzalez called the meeting to order at 4:30 p.m.
City Staff Present:
David Morgan, City Manager
Leigh Wallace, Finance Director
Laurie Brewer, Assistant City Manager
Paul Diaz, Budget Manager
Clay Shell, Assistant Fire Chief
Chris Bryce, IT Director
Greg Berglund, Assistant IT Director
Mike Stasny, Technical Services Manager
Joe Sepulveda, GIS Supervisor
Rosemary Ledesma, Purchasing Manager
Amy Mertink, Admin Assistant
A Review minutes from the May 29, 2019 General Government and Finance Advisory Board
Meeting - Amy Mertink, Board Liaison
No questions or comments regarding the minutes. Motion to approve the minutes by Kevin Pitts, 2nd
by Stu McLennan. Approved 4-0
B Discussion and possible action to recommend Council adopt changes to the Fiscal and
Budgetary Policy during the annual budget adoption process for Fiscal Year 2020 -- Leigh
Wallace, Finance Director
Leigh Wallace explained that the Fiscal and Budgetary policy is reviewed each year and brought to
GGAF and Council for approval. She reviewed the proposed changes and explained that some changes
are substantive and some changes are to clarify processes or add additional language about current
processes.
The board asked general clarifying questions on additional language being added and Leigh and David
Morgan clarified the wording used. Tommy Gonzalez asked if future updates to the policy could include
guidance for longer term contracts being reviewed separately. Leigh, David, and the board briefly
discussed this. Stu McLennan asked about inventory moving to Workday and Leigh verified that
inventory will not be moved. He also asked about ransomware policies -Chris Bryce will look into this.
Motion to approve by Kevin Pitts, 2„ d by Stu McLennan. Approved 4-0
C Consideration and possible approval of a contract with ESRI to provide geographic information
systems software to the City of Georgetown for a total of $150,000.00 over three years --Greg
Berglund, Assistant Director, Information Technology
Greg Berglund explained the need and use for this software and specified the many systems it currently
integrates with throughout the city. It is a 3 year renewal and the city has renewed several times already.
Tommy Gonzalez asked if there were options for longer renewals, Greg will ask.
Kevin Pitts motioned to approve, 2nd by Stu McLennan. Approved 4-0
D Consideration and possible action to approve the purchase of fire and rescue equipment from
Metro Fire Apparatus Specialist using the Buy Board Contract #524-17 at a total cost not to
exceed $90,000 for the fiscal year 2018-2019.--Clay Shell, Assistant Fire Chief
Assistant Chief Shell briefly described the need for this equipment and let the board know the specific
items being purchased. No questions or comments from the board.
Kevin Pitts motioned to approve, 2nd by Stu McLennan. Approved 4-0
E Discussion and possible recommendation to approve the purchase of a Dodge Ram 5500-Diesel
Wildland Interface Fire Engine from Chastang Chrysler Dodge RAM Jeep through the H-GAC
Contract FS12-17 for a cost not to exceed $242,042.00--John Sullivan, Fire Chief
This item was pulled from the agenda and will be presented at a future date.
F Discussion and possible recommendation to approve the purchase of firefighting equipment from
Siddons-Martin Emergency Group through the H-GAC Contract FS12-17 for a cost not to exceed
$17,813.25--Clay Shell, Assistant Fire Chief
This item was pulled from the agenda and will be presented at a future date.
Motion to adjourn by Kevin Pitts, 2n1 by Stu McLennan. Meeting adjourned at 5:12pm.
-Wm� �_
Tommy G za ez Date
Board Chair
OL. L . ! -1
Chere' Heintzman Date
Board Secretary
AA y Mertink Date
Board Liaison