HomeMy WebLinkAboutMinutes_GVPID_01.14.2019City of Georgetown, Texas
Georgetown Village .Public Improvement District Advisory Board Meeting
Minutes
Monday, January 14, 2019 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Norma Balser: Marsi Liddell: Melinda Ma.r1Rr_ Chair- Mirli nw MAAirhnal
Vice -chair; Gary Newman, Developer Rep; and Penny Evans, Developer .Rep
Members Absent: Cara McKinney; and William Laing, Alternate;
Staff present: Jim Briggs, General Manager of Utilities; Octavio Garza, Public Works Director;
LaMar Kemp, Senior Accountant; Eric Nuner, Assistant Parks Director; and Karen Frost,
Recording Secretary.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 55:1.)
A. Call to Order
The meeting was called to order by Chair Marler at 6:00 p.m.
B. Consideration and possible action on the Minutes of the regular. meeting of November 12,
2018. Karen Frost, Recording Secretary.
Motion by Liddell, second by Baker to approve the minutes as presented. Approved 6 —
0.
C. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financialreports for -the month of October 2018.-- La'Mar Kemp, Senior Accountant
Kemp provided an overview. He explained the tax assessments would begin coming in to
the city account in. January. Very little was paid at the time the report was run. The estimate
is that $426,000 plus interest will bepaid and go toward operating expenses.
D. Discussion and possible action regarding the Parks Master Plan. Eric Nuner, Parks
Department
Nuner reported he has been working to create an RFQ (request for qualifications), which has
been sent to qualified contractors. The RFQ is due back to the city by January 31, 2019. The
applicants will be reviewed and a recommendation will be sent back to the board at the
March meeting, with it being forwarded to Council on March 261". The goal is to solicit
construction bids in April. This bids will include the three projects that will be designed
based on the board's choices of projects last year..
Nuner also explained that the architect will be bringing the final construction documents
back to the board prior to going out to bid for construction. Ms. Liddell will take part in the
selection of the architect. The architect only prepares the construction documents that will
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January 14, 2019
go out to bid through the city's purchasing department process. The construction contractor
will be chosen by the lowest bid. That contract is then taken to council for approval.
McMichael asked when the board could have discussions and possibly change the scope of
work of the chosen plan. Briggs explained that the architect, when chosen, will meet with
the board and discuss design, timing and options. The Board may choose not to design
something previously chosen if it looks like that part of the project would not happen for a
while or not be fully funded. All options will be considered.
Chair Marler opened the floor for the public to speak.
Brian Ortego,125 Cedar Elm Cove, is concerned about the process of developing the Master
Plan not including enough residents. He suggested another opportunity for input.
E. Project Updates - Octavio Garza, Public Works Director
Garza reported that the sidewalk issues, everything over a 2" tripping hazard, have been
addressed for the budgeted amount of money available this year. The areas that required
tree removal to solve the problem, were not being addressed at this time. There are five
areas where the construction is heavier, where moisture barriers are being installed and new
sidewalk is being placed where existing sidewalk was, but changing the slope and variation
of height to avoid harming the tree roots and to solve the problems. These areas should be
completed soon.
Adjournment
Motion by Evans to adjourn. Second by Baker. The meeting was adjourned at 6:48 p.m.
LJ
Approved, Melinda Marler, Chair Attest, Marsi Liddell
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January 14, 2019